This annex is intended to provide examples of the elements included in existing report forms for consideration by Fisheries Administrators. It is recognized and suggested that the uniqueness of each MCS system will necessitate that each Fisheries Administrator will wish to design report forms to meet their State's requirements. It is for this reason that actual report forms from countries, which would soon be outdated, are not presented. Core information to be included in these reports is suggested instead.
I1. LICENCE APPLICATION
The following information is common to collect for licence applications. This is the first document which will set up the information database, consequently the information collected here is crucial for accuracy in identifying the vessel.
name of vessel,
country and port of registry,
registered number,
international radio call sign (for vessel marking and identification),
side number (if different from the radio call sign),
type and class of vessel (longliner/stern trawler, etc.),
length overall,
registered net and gross tonnage,
engine type and power,
description of the vessel (construction material, year built, colours and profile, sometimes a picture is requested),
fishing gear aboard,
communications equipment aboard and listening frequencies,
name and address of owner with fax number and telephone number,
name and address of vessel master,
name of the representative for the vessel in the country,
number of crew,
hold capacity and type (wet freezer),
processing equipment,
freezing equipment,
VMS registration number,
regional registration number.
The application would also include the request for the fishing privilege in accordance with the State's requirements, the fishing plan.
I2. VESSEL MOVEMENT REPORTS
I2.1 Zone Entry and Exit
date/time of report,
vessel name,
vessel call sign,
vessel side number (if different from the call sign),
VMS registration number,
date of entry into/exit from the EEZ/fisheries waters,
position of entry,
weight of fish onboard by species and product form,
intended area of fishing (This is after the first entry. First entry should result in a visit to the regulatory port for a briefing.)
I2.2 Port Entry/Exit
date/time of report,
I2.3 Area Change for Fishing
date/time of report,
I3. CATCH AND EFFORT REPORTS
These would be in a format and time frame as set by the coastal State.
date/time of report,
Fishing report - most countries require the vessel master to provide data on the position at a standard time each day and a summary of catches for the period from the same time the previous day.
date,
This report is sent to the fisheries authorities as required. Some countries require this each week and others, daily.
I4. LOGS
Logbooks pertaining to fishing operations are as varied as the number of countries and companies fishing. It is for this reason and for ease in computerized data entry that some countries issue their own logbooks for all vessels fishing in their waters. The information collected usually falls into three main categories, fishing, processing and transshipment.
I4.1 Fishing
Fishing logs commonly require information similar to the catch and effort report, but in a more detailed fashion:
vessel name,
I4.2 Processing
vessel name,
side number,
licence number,
date,
product form by species and weight (frozen round, gutted, gutted head on, fillets, salted, pickled, canned, oil, etc.),
meal,
cumulative totals,
remarks.
I4.3 Transshipment
sending vessel name,
This information can be cross-checked against the catch and effort reports, observer reports, position reports and sightings to verify the accuracy of the reports. This information can be utilized for patrol planning as well as for the biological assessment of fish stocks. It is recognized that all information is not required for all fishers, but the majority of this information from large vessels can be of assistance to fisheries management and planning, including MCS operations.
I5. VESSEL SIGHTING REPORTS
These reports are fairly standard from both sea and air sightings. The main components include:
vessel name,
I6. VESSEL INSPECTION REPORTS
These are the reports that are used to collect additional data on the fishing operations of vessels and also for the verification of the reports sent by the vessel to the fisheries departments. These at-sea and in-port inspections, when conducted carefully, will assist the Fisheries Administrator in confirming the vessel master's compliance with the country's fisheries laws. The following are the common generic components of fishing vessel inspection reports:
vessel name,
