Membership of the Committee shall be in accordance with Rule XXXIII.1 of the General Rules of the Organization.
1. At the first session of the Committee held after a regular session of the Conference, the Committee shall elect a Chairman and four Vice-Chairmen from among the representatives of its Members, who shall remain in office until the election of a new Chairman and new Vice-Chairmen. The Chairman and Vice-Chairmen shall not be eligible for election for two consecutive terms in the same office.
2. The Chairman, or in his absence one of the Vice-Chairmen, shall preside at meetings of the Committee and exercise such other functions as may be required to facilitate its work. In the event of the Chairman and the Vice-Chairmen not being able to preside at a meeting, the Committee shall appoint a representative of one of its Members to take the chair.
The Director-General of the Organization shall appoint a Secretary who shall perform such duties as the work of the Committee may require.
1. The Committee shall hold sessions as provided in Rule XXXIII.3 and 4 of the General Rules of the Organization, and shall propose the date and place of its sessions.
2. Any number of separate meetings may be held during each session of the Committee.
3. Notice of the date and place of each session shall normally be communicated at least two months in advance of the session to all Member Nations and Associate Members of the Organization, to all Member States of the United Nations and to such international organizations as may have been invited to attend the session.
4. Each Member of the Committee may appoint alternates, associates and advisers to its representative on the Committee.
5. Presence of representatives of a majority of the Members of the Committee shall constitute a quorum for any formal action by the Committee.
1. Any Member Nation of the Organization or Member State of the United Nations not represented on the Committee, any Associate Member or any State that is not a member of the Organization or of the United Nations but a member of a specialized agency or of the International Atomic Energy Agency, or liberation movements in accordance with decisions of the Con ference and Council, may attend in an observer capacity a session of the Committee and may submit memoranda and participate without vote in any discussions at a public or private meeting of the Committee.
2. Participation of international organizations, non-governmental organizations and other actors of civil society in an observer capacity in the work of the Committee shall be governed by the relevant provisions of the Constitution and the General Rules of the Organization, as well as by the rules of the Organization on relations with international organizations, taking into account the provisions of Rule XXXIII of the General Rules of the Organization.
3. In accordance with Rule XXXIII.12 of the General Rules of the Organization, relevant international organizations shall be invited to participate in the work of the Committee and the preparation of meeting documents on matters within their respective mandates in collaboration with the secretariat of the Committee.
4. Meetings of the Committee shall be held in public, unless the Committee decides to meet in private for discussion of any items on its agenda.
1. The Director-General, in consultation with the Chairman of the Committee, shall prepare a provisional agenda and shall normally circulate it at least three months in advance of the session to all Member Nations and Associate Members of the Organization, to all Member States of the United Nations and to all international organizations invited to attend the session.
2. All Member Nations and Associate Members of the Organization and all non-member States which are members of the Committee may request the Director-General, normally not less than 30 days before the proposed date of the session, to insert an item in the provisional agenda. The Director-General shall thereupon circulate the proposed item to all Members of the Committee, together with any necessary papers.
3. The Committee in session may, by a two-thirds majority of the votes cast, amend the agenda by the deletion, addition or modification of any item, provided that no matter referred to it by the Council or on request of the Conference be omitted from the agenda.
4. Documents which have not already been dispatched shall be dispatched with the provisional agenda or as soon as possible thereafter in all the languages of the Organization.
1. Each Member of the Committee shall have one vote.
2. The decisions of the Committee shall be ascertained by the Chairman, who shall resort, upon the request of one or more Members, to a vote, in which case the pertinent provisions of Rule XII of the General Rules of the Organization shall apply mutatis mutandis.
1. At each session, the Committee shall approve a report embodying its views, recommendations and decisions, including, when requested, a statement of minority views. Any recommendations adopted by the Committee which affect the programme or finances of the Organization or concerning legal or constitutional matters shall be reported to the Council with the comments of the appropriate subsidiary committees of the Council.
2. Reports of sessions shall be submitted to the Council and circulated to all Member Nations and Associate Members of the Organization, and to those non-member States which are Members of the Committee, as well as to interested international and non-governmental organizations entitled to be represented at the session.
3. Pursuant to Rule XXXIII.9 of the General Rules of the Organization, the Committee shall provide regular reports to the Economic and Social Council of the United Nations (ECOSOC), through the Council of the Organization.
1. In accordance with Rule XXXIII.16 of the General Rules of the Organization, the Committee may establish subsidiary or ad hoc bodies where it considers that such action would expedite its own work, without duplicating the work of existing bodies.
2. Before taking a decision on the establishment of any subsidiary or ad hoc body, the Committee shall examine the administrative and financial impli cations of such a decision, in the light of a report to be submitted by the Director-General.
3. The Committee shall define the terms of reference, composition and, as far as possible, the duration of the mandate of each subsidiary or ad hoc body. Such subsidiary or ad hoc bodies shall report to the Committee. The reports of the subsidiary or ad hoc bodies shall be made available for information to all members of the subsidiary or ad hoc bodies concerned, all Members of the Committee, and to interested international organizations entitled to attend sessions of the bodies concerned.
The Committee may, by a two-thirds majority of the votes cast, decide to suspend any of the foregoing Rules of Procedure, provided that the action contemplated is consistent with the Constitution and the General Rules of the Organization and that 24 hours' notice of the proposal for the suspension has been given. Such notice may be waived if no Member objects.
The Committee may, by a two-thirds majority of the votes cast, amend its Rules of Procedure provided that such amendment is consistent with the Constitution and the General Rules of the Organization. No proposal for the amendment of these Rules of Procedure shall be included in the agenda of any session of the Committee, unless notice thereof has been dispatched by the Director-General to Members of the Committee at least 30 days before the opening of the session.
