Rule I: Officers of the Council
1. The Council shall, at the beginning of each of its sessions, elect three Vice-Chairmen who shall remain in office until the election of new Vice-Chairmen at the next session of the Council.
2. The Chairman or, in the event of his absence and subject to the provisions of Rule XXIII.3 of the General Rules of the Organization, one of the Vice-Chairmen shall preside at meetings of the Council and exercise such other functions as are attributed to the Chairman by the General Rules of the Organization.
3. When in accordance with the provisions of Rule XXIII.3 of the General Rules of the Organization the Chairman of the Programme Committee acts as Chairman of the Council he shall, when presenting the Report of the Programme Committee to the Council, invite one of the Vice-Chairmen of the Council to take the chair.
4. In the absence from any meeting of the Chairman and the Vice- Chairmen, the Council shall appoint one of its Members to take the chair.
1. The Council shall hold sessions as provided for in Rule XXV of the General Rules of the Organization.
2. As provided for in Rule XII.2 (a) of the General Rules of the Organization, the majority of the Members of the Council shall constitute a quorum, except as otherwise stipulated in the Constitution or the General Rules of the Organization.
3. Each session of the Council shall be held at the seat of the Organization unless, in pursuance of a previous decision of the Council or at the request of a majority of its Members, another place is designated.
4. Notice of the date of each session shall be communicated to all Member Nations and Associate Members of the Organization at least two months in advance of the session. In the case of great urgency this notice may be reduced to two weeks.
1. The first item on the provisional agenda of any session of the Council shall be the adoption of the agenda.
2. The provisional agenda for each session shall be communicated:
1. Voting in the Council shall be conducted in accordance with Rule XII of the General Rules of the Organization.
2. If the representative of a Member of the Council is serving as Chairman, the alternate or associate acting for him shall be permitted to participate in the proceedings and to vote in the Council.
Committees may elect their own officers and determine their own procedures, except when otherwise specified.
1. Verbatim records shall be kept of all plenary meetings of the Council. The provisional verbatim records shall be circulated to all Members participating at the session in order to give them an opportunity to check the accuracy of the record of their interventions. The final version of the verbatim records shall be sent as soon as possible after the closure of the session to all Member Nations and Associate Members of the Organization.
2. The Director-General shall communicate, as soon as possible after the end of each regular session, a report embodying the text of all resolutions, recommendations, conventions, agreements, supplementary conventions or agreements, and of other formal decisions adopted or approved by the Council, including, when requested, a statement of minority views, to all Member Nations and Associate Members of the Organization, the United Nations, and the specialized agencies and non-governmental organizations with which the Organization has established relationship.
1. The Director-General shall, in consultation with the Finance Committee, determine the actual allowances in conformity with the travel regulations of the Organization.
2. The respective governments shall be responsible for allowances of their representatives while in attendance at the meeting and, subject to Rule XXV.6 of the General Rules of the Organization, shall also be responsible for all travel and other expenses incurred by representatives, alternates, associates and advisers.
1. The Council may decide to amend its own Rules of Procedure, provided that such action is consistent with the Constitution and the General Rules of the Organization.
2. A Rule of Procedure of the Council may be suspended by the Council, provided that 24 hours' notice of the proposal for the suspension has been given. The notice may be waived if no member objects.
1 Since the procedures of the Council of the Organization are already largely covered by the Constitution, the General Rules of the Organization and the Financial Regulations of the Organization, the Rules of Procedure adopted by the Council only supplement the foregoing provisions when required to facilitate the work of the Council.
