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FOOD AND AGRICULTURE ORGANIZATION OF THE UNITED NATIONS |
VACANCY ANNOUNCEMENT No.: 1167-AFS |
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DEADLINE FOR APPLICATION: 23 May 2003 Post number: 0050997 |
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| Position Title ARCHIVIST |
Level (grade) P-2 |
CGOG Code 1.C.01 C |
Duty station Rome |
Date for entry on duty As soon as possible |
Duration of assignment Fixed Term: three years. |
| Organizational Unit Infrastructures Service Administrative Services Division Administration and Finance Department |
This vacancy is open to male and female candidates. Application from qualified women candidates are encouraged. Please note that FAO staff members are international civil servants subject to the authority of the Director-General and may be assigned to any activities, offices or duty stations of the Organization. |
| Duties and responsibilities Under the general direction of the Records and Archives Officer: Identify digital and hard copy records which are potential archival material insofar as they will be of continuing use to the Organization or have historical value; Establish and/or maintain disposal standards and schedules for digital and paper records; Discuss with appropriate divisional officers the records being scheduled and prepare description of records; Make arrangements for the transfer of records to the appropriate archives means at the expiration of the retention period; Review and identify, in consultation with Divisions and Departments, the transfer to appropriate long-term storage of selected digital or hard- copy records not in current use, select those warranting permanent storage in the Historical Archives, and authorize destruction of those not to be retained; Ensure the proper maintenance of all paper and digital indexes and other retrieval aids connected with storage of inactive files and records; Maintain a computer-based Archives Reference Service for FAO staff and for authorized persons from outside the Organization, ensuring compliance with restrictions covering the records and observance of rules governing the use of records; Carry out inter-agency exchange of information on archival systems and procedures; Perform other professional duties as required. |
Qualifications and experience -
Essential
University degree in Archival Sciences, Modern History or related social sciences. Three years of progressively responsible, professional experience in an archives and records management establishment in International organizations or institutions with an international perspective. Working knowledge of (Level C) English, French or Spanish and limited knowledge (level B) of one of the other two languages. Initiative, ability to train others and carry out complete research and to write clear and concise narrative descriptions of groups of records and their contents. Familiarity with digital archiving and microfilming techniques. Good knowledge of applications related to computerized documents and records management systems. Computer literacy and ability to use word processing and standard software. Experience with Internet/Intranet communications technologies. Courtesy, tact and ability to work with people of different national and cultural background. Qualifications and experience - Desirable Professional training in modern archives management. Knowledge of Microsoft messaging technology (MS-Exchange) as well as Microsoft Office tools. Knowledge of Italian. |
| Level P-2 carries a net salary per year (inclusive of a variable element for post adjustment) from US$ 49,636 to US$ 61,024 (without dependents) and from US$52,919 to US$ 65,398 (with dependents) |
| BEFORE SUBMITTING AN APPLICATION PLEASE READ GUIDELINES TO APPLICANTS. APPLICATIONS:
(in all cases quote the vacancy announcement number) to: Staff members: Complete 10 copies of form ADM 75. Applicants will be contacted only if they are short-listed. In this connection please note that the selection process may take up to six months for completion. Note: FAO is a non-smoking environment. |