FOOD AND AGRICULTURE ORGANIZATION OF THE UNITED NATIONS
Professional Vacancy Announcement No: 2092-SFC
Deadline For Application:  17 November 2008
Position Title ADMINISTRATIVE OFFICER
Duty Station Libreville, Gabon
Grade Level P-3
Duration Fixed Term: 3 years
CCOG Code: 1A12
Organizational Unit SUB-REGIONAL OFFICE FOR CENTRAL AFRICA, SFC

DUTIES AND RESPONSIBILITIES

Under the general supervision of the Subregional Coordinator and the functional guidance of the relevant Headquarters (HQ) units in the Department of Human, Financial and Physical Resources (AF) or the Budget and Planning Division (PBE), to be responsible for the overall administrative, financial and office management activities of the Subregional Office (SRO) as well as for administrative support to field projects in the Subregion and supervision and guidance of all GS staff in the office and of the national professional staff assigned to administration. Specifically:

  • prepare the Subregional biennial Programme of Work and Budget (PWB) in close association with relevant technical officers and the HQ technical divisions; consolidate the SRO workplans for submission to PBE (Budget and Planning Division) and the respective HQ technical divisions; prepare SRO periodic budgetary reports for submission to the Subregional Representative and PBE (Budget and Planning Division); prepare post planning and monitoring and other regular/ad hoc reports for submission to PBE:
  • liaise with PBE and the respective HQ technical divisions on matters relating to budget preparation, preparation of workplans; programme implementation, monitoring and reporting;
  • act as the SRO focal point for the development, implementation and post-implementation activities of all corporate administrative, planning, financial and personnel computer applications and information systems;
  • overview the maintenance of imprest accounts and other budgetary reports, to ensure effective financial control, act as Certifying officer; supervise input into computerized planning and financial systems;
  • provide general guidance and training on matters relating to equipment, office supplies and transportation, documents reproduction, and other administrative and human resources matters in line with the Organization’s regulations on procurement;
  • train and support staff handling administrative and operational support to field projects in the region, and liaise with TCO and other HQ units on hiring of consultants, organization of fellowship travel and travel of project staff and non-staff for meetings;
  • brief FAO staff, project staff and consultants in administrative and human resources matters;
  • liaise with other UN agencies in the region as well as with offices of the host government;
  • perform other related duties as required.

MINIMUM REQUIREMENTS
Candidates should meet the following:

  • University degree in business or public administration, accounting or related field
  • Five years of relevant experience in the field of financial management, including experience in accounting and general administration in a large Organization
  • Working knowledge of French and English

 

SELECTION CRITERIA
Candidates will be assessed against the following:

  • Relevance of experience in administration and financial management including accounting, procurement and/or personnel administration
  • Ability to analyse programme proposals and monitor programme implementation
  • Excellent communications skills, both orally and in writing
  • Ability to organize, coordinate and supervise work of others and ability to work in a team and mobilize team efforts
  • Extent of understanding and knowledge of the UN administrative and financial policies, rules and procedures
  • International exposure, including experience in developing countries. Knowledge of other languages is an asset
  • Extent of knowledge of administrative systems and standard office packages

Please note that all candidates should possess computer/word processing skills and should be capable of working with people of different national and cultural backgrounds.
* The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.

REMUNERATION

Level P-3 carries a net salary per year (inclusive of a variable element for post adjustment) from US$ 89,303 US$ 114,923 (without dependants) and from US$ 95,671 to US$ 123,555 (with dependants)

TO APPLY: Carefully read and follow the Guidelines to applicants

Send your application to:

V.A 2092-SFC
Mr. A.P. Tettamanzi, Administrative Officer a.i., SFCX
 Subregional Office for Central Africa, Villa N.1, Cité de la Démocratie, PO Box 2643, Libreville (Gabon)
Fax No: +241 740035
E-mail: SFC-Vacancies-Finances@fao.org

This vacancy is open to male and female candidates. Applications from qualified women candidates and applications from qualified candidates from non/under-represented member states are encouraged. Please note that FAO staff members are international civil servants subject to the authority of the Director-General and may be assigned to any activities or office of the organization.

  FAO IS A NON-SMOKING ENVIRONMENT

  Post Number: N/Unidentified