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Secretary’s Report

Introduction

This year was again a consolidation year for APHCA. Despite limited fund, APHCA was able to run some workshops/conferences with the help of co-funding from our partners. Over the last five years, OIE has helped by co-funding workshops coinciding with the annual session. Unfortunately, this year OIE was running it own Regional Meeting in Nepal in November 2001 and could not help with the APHCA Session. Fortunately, AGAH, AGAP and AGAD in Rome have supported the workshops associated with the Session. This sponsorship is very important in allowing members to attend the meeting. However, it is important to emphasize that as an inter-country meeting and under the Articles of Agreement signed by the joining APHCA member countries it is the sole responsibility of each individual country to make sure their delegates attend the annual sessions.

Some Issues

APHCA Funds to Purchase ELISA Kits

The use of the APHCA Trust Fund facility to purchase ELISA Rinderpest Test Kits for India (reported in the 24th Session) was not convenient. The Secretary had received advise from the Financial Department (TCDM) in Rome in January 1999 that the use of APHCA Trust Fund for the above was possible but when he visited the Financial Department in Rome in December 2000 (shortly after the 24th Session) it was explained that to do so would be difficult. He was advised of another much more tidy method. Any government can simply make a request to the FAOR to purchase such kits and detailing the approximate costs. The FAOR then contacts TCDM. TCDM requests the establishment of a Unilateral Trust Fund and the government then deposits the funds to make the purchase. The Procurement Department then makes the tender, purchase, delivery and insurance arrangement for the purchase. Any funds remaining in the account after the procurement is then returned to the government and the account closed. A service charge of 7% is leveled to cover the administrative costs. The Secretary does not wish to go into details here but just to say this is much simpler than trying to use the APHCA Trust Account. This procedure is now being followed by the Government of India.

APHCA Communication and Information

The APHCA homepage has been updated by our new APHCA contract employee CHANRIT UAWONGKUN who started with APHCA in February 2001. He is a graduated student from Charles Sturt University, Australia with a bachelor of Information Technology. A report of the APHCA information communication can be found in the attached papers APHCA: 01/7

APHCA Yearly Work

APHCA usually, with co-sponsors, ran a number of Workshops. Details of these can be found in Works Performed/Achieved during December 2000 to September 2001 and works to be continued and planned in October 2001. (APHCA: 01/5)

Very little progress was made on the three long-term proposals presented at the last Session. HOPE-A, FMD Control Unit in South Asia and ANGRASIA. The Secretary received an inquiry about HOPE-A, which indicated the concept was not well understood.

The HOPE-A programme was a draft initiative put to members and endorsed at the 24th Annual APHCA Session in Bangladesh in November 2000. There is no need for any APHCA country to apply to participate in HOPE-A. This is automatic for all member countries. The suggested organizational structure was for example only. It did not include all member countries because the organizational chart would have started to get too small to read. You will note that for example countries not even APHCA members are also shown in the organization chart. This was just to emphasize that the APHCA co-ordination/information unit, a central concept of HOPE-A, would be prepared to play a role in these countries if funds from these bilateral projects were given to APHCA to support the co-ordination unit.

Basically, HOPE-A was a concept designed to use the regional benefits of APHCA to start to play a coordinating and informational role within the region.

In recent years, the donor community has been moving away from funding regional organization and even international organization to carry out development project. The donors prefer to fund their own bilateral projects.

HOPE-A as mentioned above is an attempt to recognize this donor trend but to also encourage donors to fund the coordination/information function of APHCA.

The next step is to make contacts with existing poultry projects in the region and encourage them to contribute to APHCA to support this regional coordination role.

HOPE-A also proposed to assist any member country to develop and seek funding for poultry projects. As said earlier donors prefer individual countries to put up projects to them rather than to regional bodies. However since APHCA would be assisting countries right from the start there would be a better chance that funds for the APHCA coordination/information unit could be incorporated into the project budgets right at the start. As start has been made and a draft proposed for Bhutan can be found in APHCA 01/6.

If funds do start to flow into APHCA for HOPE-A work, APHCA members may need to consider using the option of the formation of a sub-commission account within the APHCA Trust Fund Account. However this need the approval of the FAO DG and the amount of funds need to be substantial before this would be considered necessary.

Statement on the Accounts

General Accounts

The accounts are presented in APHCA 01/4. The format this year fits the new oracle accounting system printouts and should make it easier to do the accounts in future years. The first page is the summary statement, and shows the effective cash balance as of January 2001. The actual cash balance is the effective cash balance plus the accumulated interest of 26,987 US dollars. Different budget papers for 2001, 2002, and 2003 follow this summary statement. Attempts have been made to estimate FAO’s contribution to the running of APHCA.

The members will need to approve the proposed budgets for the biennium 2002-2003.

Scale of Contributions

The scale of contribution tables can be found in APHCA 01/4. The members will need to vote on whether to revert to the pre-1997 procedure of increasing contribution rates by 8% per year to keep APHCA viable and up with inflation.

Members will have to give some thought and discussion to the issue of non-contributing countries. The arrears as of 12 June 2001 were 163,000 US dollars and represent two full years of normal contribution. The arrears have been getting progressively worse over the last 10 years. This poses a number of problems:

1. Members that have not paid for the previous two years are no longer voting members under the constitution.

2. It does mean that it is difficult to prepare a realistic budget if contributions are not received. Under the new Oracle Budget revision system this means the effective budget for 2002-2003 have been reduced to only 46,000 while if all countries paid the budget would be 77,860.

If we do not find ways to resolve the situation the Secretary is of the opinion that APHCA ‘s budget will decline yearly to a stage of non-viability and we may have no choice but to fold.

General

Nipah Manual is in production.

HOPE-A Project Outlines

Some HOPE -A draft Project outlines have been produced for Bhutan. They can be found in APHCA 01/6. Countries wishing to use these outlines to seek donor bilateral funding are welcome to use them. More are in preparation

EC Request for Fund to HOPE-A

A proposal for EC funding to develop the HOPE-A concept was prepared and in being considered.

ND Manual

Commissioned


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