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Annexes


Annex 1 - List of participants

BANGLADESH

1. Md. Mostafizur Rahman
Joint Secretary (Administration)
Rural Development & Cooperative division
Ministry of Local Government, Rural Development & Cooperatives
Bangladesh Secretariat, Dhaka
Tel. (880-2) 716 5770
Fax. (880-2) 716 2284

CHINA

2. Chen Xueqi
Deputy Division Chief
Center Station of Management and Administration on Rural Cooperative Economy, Ministry of Agriculture
No. 11, Nong Zhanguan Nanli, Beijing 100026
Tel. (86-10) 650-05773
Fax. (86-10) 641 93162
Email: jollier@sina.com

INDIA

3. Dinesh Rai
Managing Director
National Cooperative Development Corporation (NCDC)
4 Siri Institutional Area, Haus Khas, New Delhi 110016
Tel. (91-11) 2651 0314
Fax. (91-11) 2696-2370
E-mail: md@ncdc.stpn.soft.net

4. K.L. Nalwaya
Executive Director, IT
National Cooperative Union of India (NCUI)
3 Siri Institutional Area, New Delhi-110016
Tel: (91-11) 2685 8618
Fax. (91-11) 2686 5350
Email: ncuidel@ndb.vsnl.net.in

MALAYSIA

5. Nadzli Che Long
Senior Assistant Director, Supervision and Enforcement Division
Farmers' Organization Authority (FOA)
Blk "C" North, Damansara Town Centre
50990 Kuala Lumpur
Tel. (603) 2090 5152
Fax. (603) 2095 4239

NEPAL

6. S.R. Shakya
General Manager
National Cooperative Federation of Nepal (NCF)
P.O. Box 11859, Bijuli Bazar, Kathmandu-35
Tel. (977-1) 478 1510
Fax. (977-1) 478 1326
E-mail: ncf@wlink.com.np

7. Pampha Devi Rai
Member Secretary
National Cooperative Development Board (NCDB)
P.O. Box 5717, Pulchowk, Lalitpur
Tel. (977-1) 552 0190
Fax. (977-1) 552 1154
E-mail: ncdb@hons.com.np

PHILIPPINES

8. Virginia A. Teodosio
Administrator
Cooperative Development Authority (CDA)
5th Floor, Ben-Lor Bldg,
1184 Quezon Avenue, Quezon City,
Metro Manila
Tel. (63-2) 373 6885
Fax. (63-2) 373 6885
Email: vat90@hotmail.com

SRI LANKA

9. G.S.L. Fonseka
Commissioner & Registrar of Cooperative Societies
Department of Cooperative Development
P.O. Box 419, No 327, Galle Road
Colombo
Tel. (94-1) 2573 754
Fax. (94-1) 2573 578
E-mail: dcoopdev@sltnet.lk

THAILAND

10. Wichien Tanthammaroj
Statistic Administrative Officer
Cooperative Promotion Department (CPD)
12 Krung Kasem Road, Theves,
Bangkok 10200
Tel. (662) 628 5515
Fax. (662) 281 0107
Email: wichientn@hotmail.com

11. Thanit Chanprateep
Cooperative Technician
Cooperative Promotion Department (CPD)
12 Krung Kasem Road, Theves,
Bangkok 10200
Tel. (662) 280 0193-4
Fax. (662) 280 0192
Email: thanit_c@yahoo.com

12. Wit Pratuckchai
Executive Director
The Cooperative League of Thailand (CLT)
4 Pichai Road, Dusit,
Bangkok 10300.
Tel. (662) 669 3254- 62 Ext 1016
Fax. (662) 241 1013
Email: wit_coop@hotmail.com

FAO/RAP

13. Wim Polman
Rural Development Officer
FAO Regional Office for Asia and the Pacific
39 Phra Atit Road
Bangkok, 10200, Thailand
Tel. (662) 697 4316
Fax. (662) 697 4445
Email: Wim.Polman@fao.org

14 Stephen DeMeulenaere
Consultant, FAO/RAP
Asia Coordinator, Strohalm Foundation for Integrated Economics
Email: stephen@strohalm.nl

NEDAC

15. W.I. Khan
Programme Adviser, NEDAC c/o FAO Regional Office for Asia and the Pacific
39 Phra Atit Road
Bangkok, 10200, Thailand
Tel. (662) 697 4366
Fax. (662) 697 4445
Email: NEDAC@fao.org

16. Wandee Saejang
Secretary, NEDAC c/o FAO Regional Office for Asia and the Pacific
39 Phra Atit Road
Bangkok, 10200, Thailand
Tel. (662) 697 4356
Fax. (662) 697 4445
Email: NEDAC@fao.org

Annex 2 - Programme and agenda

19 April Arrival of participants

20 April

09.00 - 09.30 Hrs:

Registration



09.30 - 10.30 Hrs:

Welcome and introduction of participants - Wim Polman, Rural Development Officer, FAO Regional Office for Asia and the Pacific

Opening remarks by chairperson - Dinesh Rai, Managing Director, National Cooperative Development Corporation (NCDC), India

Briefing on the objectives, Procedure and expected outcome of the meeting - W.I. Khan, Programme Adviser, NEDAC

10.30 - 11.00 Hrs:

Tea/Coffee break



11.00 - 12.30 Hrs:

Presentation and discussion on country papers




Bangladesh

Md. Mostafizur Rahman/Md. Shahidullah


China

Chen Xueqi


India

Dinesh Rai/Satish Chander/K.L. Nalwaya


Malaysia

Nadzli Che Long



12.30 - 14.00 Hrs:

Lunch



14.40 - 15.30 Hrs:

Presentation and discussion on country papers - (cont'd)




Nepal

Pampha Devi Rai/S.R. Shakya


Philippines

Virginia A. Teodosio


Sri Lanka

G.S.L. Fonseka


Thailand

Wit Pratuckchai/Wichien Tanthammaroj



15.30 - 16.00 Hrs:

Tea/Coffee break



16.00 - 17.00 Hrs:

Synthesis/discussions of major issues (identified from the country papers) and specific areas for collaboration with FAO-NEDAC or other interested partners, Stephen DeMeulenaere/K.L. Nalwaya/Thanit C.

21 April

09.00 - 10.30 Hrs:

Presentation and discussion on the resource paper on computerization of agriculture cooperatives

Introduction of the data-format developed in the FAO-NEDAC meeting at Kathmandu Nepal in 2003 - K.L. Nalwaya



10.30 - 11.00 Hrs:

Tea/Coffee break



11.00 - 12.30 Hrs:

Presentation and discussion of the data format, data collection/compilation,etc. developed/adopted or as practiced in Thailand -Thanit Chanprateep



12.30 - 14.00 Hrs:

Lunch



14.00 - 17.00 Hrs:

Visit to CPD - Regional Office and Cooperative Project on Longgan processing/marketing

22 April

09.00 - 10.30 Hrs:

Discussion and preparation of strategic action plan by two groups - (Each group to prepare action plan separately)



10.30 - 11.00 Hrs:

Tea/Coffee break



11.00 - 12.30 Hrs:

Plenary session - presentation and discussion of action plans by each group



12.30 - 14.00 Hrs:

Lunch



14.00 - 15.30 Hrs:

Drafting of recommendations/action plan - Stephen DeMeulenaere/K. L. Nalwaya/Thanit Chanprateep



15.30 - 16.00 Hrs:

Tea/Coffee break



16.00 - 17.00 Hrs:

Discussion and adoption of action plan

Closing remarks - Dinesh Rai/Virginia Teodosio/Wim Polman

23 April

Participants depart

Annex 3 - Action plans prepared by working groups

Group 1: Bangladesh, China, India, Malaysia, Thailand, FAO and NEDAC

Society level

· Ensure infrastructural facilities are in place.

· Introduce business development planning.

· Set up effective database.

· Introduce I-applications, e-learning, e-commerce, human resource development and software to strengthen agricultural cooperative business activities.

National level

· Clear policy for setting up database.

· Prepare guidelines for setting up ACED database.

· Standardize format for uniformity in data collection.

· Identify nodal officer to study system of computerization along with hardware and software related to ACED.

· Identify and assess IT capacities within agriculture cooperative sector for computerization and technical assistance requirements.

· Identify if capacities available in the country or if external support needed.

· Develop standard software for a database format for support to business development planning by primary agricultural cooperatives and rural SMEs.

· Ensure consolidation, flow of data collected and analysis on primary agricultural cooperatives, SMEs and others at the central level to be provided on regular basis to planners and decision-makers.

· Prepare action programme for computerization of all agricultural cooperatives within five years and preferably to reach 10 percent within the first year.

· National human resource development programme on business development planning to be strengthened with a training module.

· Identify country nodal agency responsible for supplying information regularly.

· Ensure data is provided to FAO-NEDAC by at least 30 June each year.

FAO-NEDAC level

· Explore possibilities to obtain support from international agencies on strengthening human resource development programmes.

· A joint data collection format developed and adopted at the 2003 Kathmandu meeting.

· FAO-NEDAC should engage a technical consultant to prepare an analytical report compiling data gathered from nodal points.

· A standard software has to be developed for integration of the data at country level for using the FAO-NEDAC format.

NEDAC collaboration with FAO

Promotion of IT at primary agricultural cooperative level, in the improvement of regional data collection based on the FAO-NEDAC format and related software development. FAO to provide financial and technical support through projects and regular programmes.

Group 2: Nepal, Philippines, Sri Lanka, Thailand, FAO and NEDAC

Major problems identified

· For Nepal: Inaccessibility of data; inadequate human resources and budget; lack of political commitment; cultural barriers.

· For Sri Lanka: Inaccessibility of data; inadequate human resources and budget; lack of political commitment; cultural barriers.

· For Thailand: Lack of expertise.

· For the Philippines: Inaccessibility of data; inadequate budget; lack of political commitment; cultural barriers.

1. FAO-NEDAC member countries to provide data on the role and function of agricultural cooperatives.

2. Improve data on agricultural cooperatives.

3. Training of trainers on computerization for ACED.

4. FAO-NEDAC to be consulted on e-learning and IT effort to promote ACED at regional level.

5. Connect with advanced agricultural cooperatives to draw lessons from them. Organize exchange visits for FAO-NEDAC members.

6. Building strategic alliances through an Asian Rural Coalition to provide IT advice in rural areas.

7. FAO-NEDAC should coordinate among their members and relevant external agencies.

8. Training material for specific IT applications for business planning for different categories of agricultural cooperatives. Emphasis on cooperative principles in the development of training materials and in the process of business development.

Annex 4 - Summary of national strengths and weaknesses in computerization of agricultural cooperatives

Country

Strengths

Weaknesses

BANGLADESH

· Plan to train 2 000 cooperators per year

· Plan to deliver computer hardware to upzila-level cooperatives

· Large irrigation and milk producers' cooperatives to receive IT training

· Plan to modernize manual system of data collection and processing

· Space to train 7 000 people annually

· Recent programme to deliver IT training and equipment to agricultural cooperatives

· Government policy focused on "one village one cooperative"

· Planned programmes yet to be designed, funded and implemented

· Cooperative Training Institute lacks computer laboratory

· Low level of literacy in the country

CHINA

· Large number of cooperatives, with about 33 percent roughly categorized as agricultural cooperatives

· Computers used since 1990s, mainly for data processing, statistics collection and accounting

· Government actively introducing IT in rural areas

·

· No cooperative law

· Most cooperatives at primary or intermediate stage

· Lack of internal savings and good distribution system

· Poor cooperation among cooperatives

INDIA

· IT one of the government's four main cooperative development policy objectives

· Computerization began 10 years ago

· IT training for cooperatives well established with Master's level accreditation

· In Kerala State, 200 primary agricultural cooperatives computerized

· Data collection formats streamlined and simplified

· IT being introduced in phased manner, starting with viable cooperatives

· Primary focus on data collection, later to move towards market information and networking

· ICT connectivity

· Wired Village Project with sugar cooperatives in Maharashtra State

· Regional imbalances in cooperative development/lack of planning

· poor market information system

· poor technology transfer

· lack of national and regional networks

· Outdated data collection system

· Excessive government control

· Monitoring a formality

· Half of grassroots cooperative personnel untrained

· Many societies lack a full-time manager

· Business criteria 15 years out-of-date

· Government spends too much time on data collection, not enough on expertise and policy development

MALAYSIA

· Statistics on agricultural cooperatives collected every four months

· IT training provided through five training centres

· Action plans for more training, internet village programmes, encouragement to farmers' organizations and agricultural cooperatives to take IT initiative

· Government serious about introduction of IT

· Internet cost very low

· Limited IT expertise

· Lack of IT staff

· Data collection not timely

· Data collected often subjective and therefore hard to report

NEPAL

· 10th Five Year Plan for adoption of IT to disseminate agricultural information to local level

· Agriculture radio programme for rural areas

· Agricultural cooperatives engaged in business activities

· Growth of non-genuine and non-viable cooperatives

· Inadequate management, training, market intelligence, marketing, policy and networking

· Many localities without electricity

· Lack of funds for hardware/software and training

· Cooperatives reluctant to submit progress reports regularly, available data not reliable

· Data inaccessible to cooperatives

PHILIPPINES

· There is an action plan for IT and computerization of agricultural cooperatives

· Most wealthy cooperatives are computerized

· Cooperatives have a relatively strong financial base

· Initiatives not necessarily centralized

· Government lacks funding for cooperative development

SRI LANKA

· Computer technology used by national cooperative council in marketing federations, coconut production, rural banks, and cooperative departments

· Central government cooperative department provided computers to eight provincial cooperative departments

· Plans being implemented to collect data through a computer network

· Daily prices of agricultural commodities issued through weekly bulletins, daily newspapers and electronic media

· Computer training offered at the National Institute of Cooperative Development at Polgolla

· Hiring of computer-trained people is expensive

· Difficult to obtain services of computer-trained people

· Need for external financial resources

· Lack of software and hardware

THAILAND

· About 1 000 out of 4 000 agricultural cooperatives targeted for computerization

· Variety of software programmes implemented, some private, some public

· Cooperative Promotion Department (CPD) website provides information to cooperatives; plans to create network between cooperatives and CPD

· Computer systems for data collection first used 15 years ago

· Six different software programmes implemented for agricultural cooperatives

· Ten training centres throughout country

· Inadequate software and hardware

· Lack of skilled personnel

· Lack of funds

Annex 5 - Documents circulated at meeting

Country background papers

Bangladesh country paper, submitted by Mustafuzur Rahman, Joint Secretary, Rural Development & Cooperatives Division, Ministry of Local Government, Rural Development and Cooperatives.

China country paper, submitted by Chen Xue Qi, Department of Rural Cooperative Economy, Ministry of Agriculture, People's Republic of China.

India country paper, submitted by K.L. Nalwaya, Executive Director, National Cooperative Union of India.

Malaysia country paper, submitted by Nadzli Che Long, Senior Assistant Director, Supervision and Enforcement Division, Farmers' Organization Authority (FOA), Government of Malaysia.

Nepal country paper, submitted by Pampha Devi Rai, Member Secretary, National Cooperative Development Board.

Nepal country paper, submitted by Surya Ratna Shakya, General Manager, National Cooperative Federation of Nepal.

Philippines country paper, submitted by Virginia A. Teodosio, Administrator, Cooperative Development Authority, Government of the Philippines.

Sri Lanka country paper, submitted by G.S.L. Fonseka, Commissioner of Cooperative Development and Registrar of Cooperative Societies, Department of Cooperative Development, Government of Sri Lanka.

Thailand country paper, submitted by Wichien Tanthammaroj, Statistic Administrative Office, Cooperative Promotion Department (CPD), Government of Thailand.

Technical papers

Management information system in cooperatives and its application in network development, K.L. Nalwaya, Executive Director, National Cooperative Union of India.

Questionnaire for a database on agricultural cooperatives of Asian region, K.L. Nalwaya, Executive Director, National Cooperative Union of India.

Computerization for the agricultural cooperatives in Thailand, Thanit Chanprateep, Cooperative Technician, Cooperative Promotion Department (CPD), Government of Thailand.

Report on regional meeting on agricultural cooperative enterprise development (ACED)/business planning and exchange visit to selected cooperatives, FAO Regional Office for Asia and the Pacific and NEDAC.

E-commerce strategies for rural SMEs in APEC. Asia Pacific Economic Cooperation.

Publications

Handbook on small enterprises for hill tribe people in Thailand. Credit Union League of Thailand, Ltd, Micro Economic Development Project, FAO Regional Office for Asia and the Pacific. 2003.

Promoting rural women's cooperative businesses in Thailand: a training kit. Smita Premchander, V. Prameela, Wim Polman. RAP Publication 2004/01, FAO Regional Office for Asia and the Pacific. 2004.

Annex 6 - Questionnaire for database of agricultural cooperatives in Asia

K.L. Nalwaya, Executive Director, National Cooperative Union of India

A Country profile

1. National database: Please give the relevant data for your country

a) Name of country



In millions

Year

b) Population



c) Households covered by coops



d) Literacy rate (%)



e) Average landholding



f) Total area under agriculture



g) Total area under irrigation



h) Percent share of agriculture in GDP



i) Total area (million hec.)



j) Cultivable area (%)



k) Percent villages covered by coops



B Existing system of agricultural cooperatives

2. Number, membership and operations of agricultural cooperatives:

- Please state as applicable in column (2,3,4) and reporting year.

Particulars

Primary Agricultural. Cooperatives.

Secondary (Regional+ district)

Tertiary (State+ high)

Year

1

2

3

4

5

a) Total number (000)





b) Membership





c) Male members





d) Female members





e) Total share capital





f) Members' share of capital





g) Govt. participation





h) Total turnover (million)





3. Please state the structure of agriculture cooperatives from bottom up and their functions.

4 Type of primary agricultural cooperatives operating in your country (with number, membership and operations)

Type/area Primary coops.

Number (actual)

Membership male/female (actual)

Paid up capital (million)

Turnover (million)

a) Primary agricultural coops





single purpose multi-purpose





b) Processing cooperatives





c) Marketing of produce





d) Livestock production






I. Dairy coops





II. Other livestock (poultry, etc.)





III. Animal, health & other service coops





e) Fisheries





f) Forestry/horticulture/plantation (forest/tree growers)





g) Land settlement





h) Irrigation/water users





i) Crop insurance





j) Agri. credit & banking





k) Farming





5. Trading activities of agricultural cooperatives (by all level.)

Total volume of agriculture produce marketed (mention eight major commodities and their percent share in national economy):

I) Quantity (million tonnes)


II) Value (in millions)


b) Volume of inputs produced/distributed.


Produced (million tones)

Distributed in qty. & value (million tonnes & value)

1) Fertilizer (bio and non-bio)



2) Insecticides/pesticides



3) Improved seeds



4) Implements



c) Total consumer goods distributed by cooperatives
(value in millions)

d) Production/procurement of agriculture commodities (if possible, provide information of top eight commodities applicable to country):

Quantity in million tonnes

Production (million)

Procurement (million)

Qty

Value

Qty

Value

I)





II)





III)





e) Total agricultural produce processed (mention item applicable to their cooperatives; examples given below):


Production (million)

Capacity utilization

Qty

Value

I) Sugar production




II) Spinning/yarn prod.




III) Pulses




IV) Rice/paddy




V) Oil produced/processed.




Vi) Others/fruits & veg.




f) Export of agriculture and allied activities by agricultural cooperatives

(mention first major five to eight commodities if any):


Quantity (million tonnes)

Value (million)

I)



II)



III)



IV)



g) Import of agriculture and allied produce/products by agricultural cooperatives

(mention at least first five major commodities if any):


Quantity (million tonnes)

Value (million)

I)



II)



III)



IV)



6. Agricultural credit and banking (all levels of agricultural credit cooperatives):

I) Total credit/loans advanced

US$

II) Credit/loans advanced for agricultural production (short & medium-term)


Iii) Credit/loans advanced for agricultural investment (for irrigation, machinery, etc,i.e. long-term)


IV) Out of column (a) loans advanced to small farmers


V) Loans advanced for other purposes



Volume of saving & deposits by:

(Value in million)

i) Primary credit/banking coops


ii) Secondary credit/banking coops


iii) Tertiary credit/banking coops


Average rate of recovery (%)

Years (past three yrs.)

(Primary)

(Secondary)

(Tertiary)

i)




ii)




iii)




7. Economic profile of agricultural cooperatives (all levels)

(Contributions of cooperatives to national economy)

a) Share of agricultural cooperatives in production/distribution of:


(Production %)

(Distribution %)

i) Total inputs



ii) Fertilizer



iii) Insecticides



iv) Pesticides



v) Seeds



vi) Fruits & vegetables



vii) Credit disbursement



b) Share of cooperatives in agricultural produce marketed/procured (%) (mention first five major commodities)


(Marketed)

(Procured)

i)



ii)



iii)



iv)



v)



vi)



c) Share of fish catch and marketing by cooperatives (%)

i) Fish production/catch



ii) Marketed






8. National level cooperatives (concerning agricultural development such as fertiliser industry, agricultural marketing, etc.)

Name(s) and address with e-mail & website if any



Type of business/manufacture/trade

(value in million)

(year)

Share capital/equity



Govt. participation



Total annual turnover



Annual profit



Share of export in the total business (if any)



% share in Asian countries (by item)



Business planning statistics to collect

Enterprise development statistics to collect


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