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General Fisheries Commission for the Mediterranean, Report of the Extraordinary Session, St Julians, Malta, 19-23 July 2004


PREPARATION OF THIS DOCUMENT

This is the final report approved by the participants at the Extraordinary Session of the General Fisheries Commission for the Mediterranean, held in St Julians, Malta, from 19 to 23 July 2004.

Distribution:

Participants at the Session/Participants à la session
GFCM Mailing List/Liste de distribution de la CGPM
FAO Regional and Subregional Fisheries Officers/Fonctionnaires des pêches dans les Bureaux régionaux et sous-régionaux de la FAO

OPENING OF THE SESSION

1. The General Fisheries Commission for the Mediterranean (GFCM) held an Extraordinary Session in St Julians, Malta, from 19 to 23 July 2004.

2. The Session was attended by delegates from 17 Members of the Commission. The list of delegates is given in Appendix B to this report.

3. The Session was called to order by Mr Abdelatif Berraho, Chairperson of the Commission, who welcomed the participants and in particular, Mr George Pullicino, Minister of Rural Affairs and the Environment, Malta. On behalf of the Commission, he expressed special appreciation for his presence at the opening of this Session.

4. Mr George Pullicino, Minister of Rural Affairs and the Environment, welcomed the participants to the Extraordinary Session. He recalled the special characteristics and importance of fisheries for all the bordering Mediterranean countries and referred to the considerations of the specificities of the region in the formulation of a Mediterranean Action Plan in the framework of the European Community. After stressing the role of bodies such as GFCM to ensure the strong cooperation between Mediterranean countries which is needed, he referred to the number of issues that the Extraordinary Session will have to consider. He recalled the content of the Ministerial Declaration of the Conference on the Sustainable Development of Fisheries in the Mediterranean which was held in Venice in November 2003. One of the issues to be discussed was the location of the headquarters of the Commission. In this respect, Minister Pullicino reiterated the offer to host these headquarters in Malta and referred to the unique characteristics which made Malta the ideal site to host these headquarters.

5. On behalf of the Director-General of FAO, Mr Jacques Diouf, and of Mr Ichiro Nomura, Assistant Director-General, Fisheries Department, FAO, Mr Pulvenis de Séligny, Director of the Fishery Policy and Planning Division of the Fisheries Department, thanked the Government of Malta and the Maltese people for hosting the Session and the European Community for providing support.

6. Mr Pulvenis de Séligny highlighted the importance of that Session which would bring to an end the process that had started in 1989 and conclude an “interim period” of almost seven years. With the entry into force of the amendments to the GFCM Agreement, the autonomous budget would contribute decisively to strengthen the Commission institutionally and operationally and reinforce its functional autonomy. He recalled the efforts made by the Commission during the last years to face rising challenges. He mentioned the need for vigorous action by Members in such areas as cooperation, communication, participation in the work of the Commission and implementation and enforcement of its decisions. He called for the Members to build on the present momentum to fulfill the expectations of the many stakeholders, and stressed the commitment of FAO to continue giving all its support to this common endeavour (Appendix D).

ADOPTION OF THE AGENDA AND ARRANGEMENTS FOR THE SESSION

7. The Heads of Delegations introduced themselves and their respective advisors.

8. The delegate of Malta stated that a proposal made by all Members of the European Union concerning the selection of the Secretary would be considered under Agenda Item 6. The proposal was distributed to Members.

9. Upon request by the European Community (EC), the Ministerial Declaration of the Conference on Sustainable Development of Fisheries in the Mediterranean held in Venice in November 2003 was made available to delegates.

10. The Commission agreed to a suggestion by the Secretary to add the Report of the Coordinating meeting of the Sub-Committees of the Scientific Advisory Committee (SAC) (17 November 2003) as document GFCM:ES/2004/Inf.11.

11. The Commission agreed to reverse the order of agenda items 5 and 4. The Commission agreed that Agenda Item 8 should also consider the issues related to the FAO Regional projects in supporting the scientific and technical activities of the Commission.

12. The Agenda attached as Appendix A to this report was adopted with the aforementioned changes.

13. The documents which were submitted to the Commission are listed in Appendix C.

STATUS OF THE GFCM AGREEMENT AS AMENDED IN 1997

14. The Agenda Item was introduced by the Secretariat based on document GFCM:ES/2004/2. The document reviewed the process which led to the entry into force of the autonomous budget on 29 April 2004. The Secretariat summarized the various factors that were taken into account for the calculation of the scale of contribution as adopted at the 25th Session of the Commission and presented an updated table of the latter, attached as Appendix E.

15. Members were invited to validate by the next ordinary session the wealth and fishery production figures used in the calculation of the scale of contribution.

16. The Status of acceptance of the amendments relative to the autonomous budget and related matters were reviewed. The Commission was informed that Algeria and Morocco had ratified the agreement as amended and the relevant instruments are to be deposited soon with the Director-General. Japan was expected to finalize the process of ratification within the month.

17. The Commission was informed by the Legal Office on the current dual situation where a number of Members are bound by the new text of the Agreement, as modified by the amendments involving new obligations, while other Members continue to be bound by the GFCM Agreement as it stood prior to those amendments. The Legal Office recalled that, from a legal point of view, having regard to principles of international law as embodied in the Vienna Convention on the Law of Treaties, nothing would prevent the Commission from agreeing that all Members could participate in the discussions. However, whether or not this approach could be taken was a matter for the Commission to decide. Several Members expressed their concern on a possible dual legal regime within the Commission, in particular with regard to budgetary issues.

18. Following a debate on the matter, the Commission decided that all Members could participate in the discussions. However, the Commission acknowledged that only Members having deposited the instruments of acceptance of the amendments involving new obligations would be able to vote on matters covered by the amendments which came into force on 29 April 2004, should a vote be required.

PROPOSED FINANCIAL REGULATIONS FOR THE GFCM

19. The Commission considered document GFCM:ES/2004/4 “Proposed Financial Regulations for the General Fisheries Commission for the Mediterranean” in light of a number of introductory observations made by the Secretariat. Thus, the Commission noted that the proposed Financial Regulations would cover the financial administration of the Commission in respect of the activities financed by the autonomous budget, to the exception of any contributions made available by the Organization to be paid within the limits of the biennial budget. The Commission noted that the proposed Scale of Contributions would be appended to the Financial Regulations, in accordance with Article IX, paragraph 3 (b) of the revised GFCM Agreement. The Commission was informed that the Financial Regulations would be reported to the Finance Committee in accordance with Article II, paragraph 13 of the revised GFCM Agreement.

20. In the ensuing debate, a range of specific issues were clarified. The Commission noted that proposed Financial Regulation V.4 on the currency of assessment and the currency of payment of the contributions could be reconsidered at a subsequent stage, in light of further consultation with the concerned services of the Organization. The European Community and the European Union Member States renewed their preference for using Euro as the official currency for the GFCM autonomous budget.

21. Much debate surrounded the issue of the level of the amount to cover the Organization’s costs as per proposed Financial Regulation III.5. The Commission was informed that the proposed autonomous budget would take the form of a Trust or Special Fund, as per FAO Financial Regulation 6.7, and, consequently, that any financial obligations for the Member Nations of FAO involved in the acceptance of such funds would have to be covered through project servicing costs. The Commission was also informed that a level of 6.0 % for such costs had been proposed, but that such level could be reduced in the event that a post of Administrative Assistant were to be approved in the context of the proposed budget. The Commission was further informed that the current level of support costs was set by the Governing Bodies of FAO, on the recommendation of the Finance Committee, and that the Secretariat had no authority to deviate from the decisions taken by the Members of the Organization.

22. Some delegations recalled that in the case of the Indian Ocean Tuna Commission (IOTC), which did not have an Administrative Assistant, the amount to cover the Organization’s costs had been set at a rate lower than 6.0%. While noting the observations made by the Secretariat, the Commission strongly recommended to the Finance Committee that the amount to cover the Organization’s servicing costs be set at 4.5%, as was the case with IOTC. On possible voluntary contributions, several Members pointed out that they would strongly prefer not to have a percentage of administrative costs applied on, or, if unavoidable, the lowest level possible should be applied.

23. The Commission approved the proposed Financial Regulations as set out in Appendix F. The specific issues, referred above in paragraphs 20 and 22 would need to be considered by FAO, possibly before the Twenty-ninth Session of GFCM.

24. The delegation of the European Community, supported by several Members, pointed out that the Executive Secretary should be able to monitor and oversee the budget at any time necessary and upon request of any GFCM Member. The Secretariat acknowledged that all measures should be taken in order to address this concern, and to allow the Executive Secretary to exercise his functions efficiently. The representative of the FAO Legal Office confirmed that there was no impediment from a legal point of view.

FORECAST OF THE GFCM TOTAL BUDGET FOR 2005 AND BUDGET LINE ALLOCATION

25. The Secretariat presented this agenda item on the basis of document GFCM:ES/2004/Inf.4 “GFCM Short and Medium Term Programme” and of document GFCM:ES/2004/3 “Forecast of the GFCM total budget for 2005 and budget line allocation”.

26. The strategic guidelines developed by the Commission in recent years and the important tools developed to contribute monitoring fishing effort for priority shared fisheries and promoting the development of aquaculture, were stressed in the document concerning the Programme of Work. The importance of preparing management plans for major shared fisheries was also highlighted as well as the need to strengthen mechanisms for ensuring the effective implementation of GFCM management decisions and to take into proper consideration the role of aquaculture.

27. The document concerning the budget for 2005 provided the indicative estimates for the autonomous budget for 2005 mainly extrapolated from expenditures occurred in 2004. The Secretariat noted that the suggestion made, at its meeting held in August 2003, by the group of experts tasked with the evaluation of SAC and the budget proposed by the Fourth Session of the Committee on Aquaculture (CAQ), were taken into consideration at the preparation of this forecast.

28. Several delegations commended the Secretariat for the quality of these papers. Following discussion on the document on the budget, it was acknowledged that the budget components were well structured although some elements needed to be better defined. The Commission agreed that priority should be given to securing core activities and strengthening the Secretariat. The presented tentative budget was perceived as a template that would be used as reference for future budgetary exercises of the Commission.

29. The Commission decided to review the 2005 indicative budget chapter by chapter. There was consensus on the issue of reducing the staffing. The Commission decided to freeze the proposed post of Aquaculture expert and to rely upon consultancies at present. As far as the proposed post of Statistician was concerned, the Commission confirmed that the functions would be covered for the time being under the MedFisis Project.

30. The question of funding the post of the Executive Secretary was discussed at length. Most delegations expressed a preference towards having this post funded by the autonomous budget. They generally stressed that this would express the political commitment of the Member countries to strengthen GFCM and to give it a new momentum. Some highlighted that such arrangement would be also in line with other similar Regional Fishery Commissions. Some delegations were in favor of a continued financing of this post by the FAO regular programme, not only to maintain a strong link with the Organization but also to avoid increasing the contribution of the Members and eventually allocate more resources to field activities.

31. As a complement to the proposal to fund the post of the Executive Secretary under the autonomous budget, a delegation proposed that all posts in the Secretariat be paid by that budget. Others were of the preference that FAO Regular Budget should at least cover the post of the Deputy Secretary since it would not have to pay anymore for the post of Executive Secretary.

32. The Commission agreed and decided that the post of Secretary would be covered by the autonomous budget. Desirous of ensuring the continued support from FAO, it also requested FAO to consider either to cover one of the posts of the Secretariat other than that of the Secretary or to make available to the Commission the services of another staff member.

33. The Commission welcomed the offer made by FAO to continue providing scientific and technical support and acknowledged the role and importance of such input toward the implementation of the activities promoted by the Commission.

34. The Commission expressed the preference that the statutory meetings will be covered by the autonomous budget.

35. The Commission took note that the 1997 amendments to the Agreement did not alter the legal status of the Commission as a FAO body under Article XIV of the FAO Constitution and that the proposed staff of the Secretariat would be FAO staff.

36. The Commission endorsed the suggested proportional allocation in support of the activities of the Scientific Advisory Committee for the year 2005. Concerning the activities of the Committee on Aquaculture, the Commission agreed that funds should be dedicated in priority to the strengthening of the Information System for the Promotion of Aquaculture in the Mediterranean (SIPAM) and the re-establishment of the Network on Environment and Aquaculture in the Mediterranean (EAM).

37. The Commission approved and adopted by consensus the budget for 2005, which is attached in Appendix G.

38. Several delegations reiterated the important role of the FAO regional projects in support of activities of the GFCM at subregional level. The delegate of Monaco enquired on the current activities of the Commission concerning the Black Sea. The delegate from Turkey informed the Commission on the status of the ongoing negotiations for the establishment of a regional fisheries commission or arrangement under the aegis of the Black Sea Economic Commission.

PROCEDURE FOR THE SELECTION AND APPOINTMENT OF THE SECRETARY OF THE GFCM

39. The Commission considered document GFCM:ES/2004/5 “Procedure for the selection and appointment of the Secretary of the General Fisheries Commission for the Mediterranean” on the basis of an introductory presentation by the Legal Office of FAO. The Legal Office recalled two legal considerations involved in the process of appointment of the Secretary. The first was that the Secretary is to be fully responsible for the implementation of the policies and activities of the Commission and is required to report thereon to the Commission. The second was that both the Commission, which is required to act through the Organization, and its Secretary as an official of the Organization, are linked to FAO. The Legal Office recalled that, in order for the Director-General to be able to appoint the GFCM Secretary, the Organization must be involved, in a suitable manner, in the selection process of the recommended candidate.

40. The Member States of the European Union, Members of the GFCM (Cyprus, France, Greece, Italy, Malta, Slovenia and Spain) introduced a draft proposal for the Rules of Procedure on the selection of the new Executive Secretary based on procedures used in other fisheries management commissions.

41. Algeria, Libyan Arab Jamahiriya, Morocco and Tunisia made also a proposal for the Rules of Procedure on the selection of the new Secretary in an attempt to facilitate reaching consensus on the matter.

42. As a result of further discussions on the matter, the Commission agreed and adopted by consensus a text to be added, through an amendment to the Rules of Procedure of the Commission. The agreed procedure for the selection and appointment of the first Executive Secretary of the Commission, including the required qualifications and terms of reference for the incumbent, are set out in Appendix H to this report.

43. In connection with this item, the Legal Office noted that the Members of the Commission had proposed a compromise text which appeared to reconcile the concerns which it had expressed on the matter. After having recalled that the issue of the procedure for the selection and appointment of secretaries of bodies established under Article XIV of the FAO Constitution had been referred to the next meeting of the Committee on Constitutional and Legal Matters, and through it to the Council of FAO, the Legal Office further noted that the above was without prejudice to the position of these bodies on the issue.

HEADQUARTERS OF THE COMMISSION

44. The Secretariat presented document GFCM:ES/2004/6 entitled “Headquarters of the Commission”, which contained criteria for the selection of the headquarters of the Commission as well as other related considerations. As an additional reference, the Secretariat also called the attention of the delegations to the document which had been distributed at the request of the delegation of Italy entitled “Categories of information that might be requested from countries interested in hosting the permanent secretariat” (UNEP/FAO/PIC/INC.7/13 Annex). The Commission considered that these documents contained useful criteria and considerations and should be regarded as complementary and asked the Secretariat to elaborate a draft combining the elements of the two documents. This draft was endorsed by the Commission and is attached to this report as Appendix I.

45. The delegations of Algeria, Italy, Malta and Spain announced or reiterated their respective candidature to host the headquarters of the Commission. The Commission took note of their presentations and decided that all applications in this respect should be submitted to FAO before 30 September 2004. These applications should contain the information specified in Appendix G as referred to above. FAO shall circulate the applications at the earliest after 30 September 2004 and they will be considered by the Commission at its next ordinary session, which should place within the first half of December 2004.

ISSUES CONNECTED WITH THE FUNCTIONING OF THE COMMISSION

46. The Secretariat introduced the Agenda item on the basis of document GFCM:ES/2004/7, GFCM:ES/2004/Inf. 7 as well as GFCM:ES/2004/Inf. 11. The Secretariat pointed out a number of practical, institutional and legal issues regarding the functioning of the Commission.

47. The Commission after a very preliminary exchange of views agreed the convenience of considering them more thoroughly during the next ordinary Session of the Commission, particularly taking into account the need for the Members to analyze these issues and make the necessary internal consultations so as to come prepared to the meeting to reach consensus on the decisions and recommendations to be taken.

ANY OTHER MATTERS

48. The Commission was informed of the establishment in Tunis, Tunisia in May 2004 of the Association of professional fishers of the Mediterranean coastal countries named MEDISAMAK, and with headquarters in Tarragona, Spain. The Association consists at present of the following countries: Albania, Algeria, Egypt, France, Greece, Italy, Libyan Arab Jamahiriya, Malta, Morocco, Spain and Tunisia. Steps are being taken to increase the number of countries in the Association. On behalf of the Chairman of the Association, a professional member of the French delegation expressed the wish of the association to be granted observer status at GFCM, in order to contribute actively to the objectives of the Commission. The Commission agreed to the request and invited the Secretariat to take the necessary action in this respect.

49. The issue of the appointment of the Deputy Secretary was raised by the delegate of Morocco who suggested the establishment of a selection panel. The Commission acknowledged the proposal and noted that it would have the opportunity to consider it at its next ordinary Session.

ADOPTION OF THE REPORT

50. The report of the Extraordinary Session was adopted on 23 July 2004.

APPENDIXES

Appendix A. Agenda

1. Opening of the Session
2. Adoption of the agenda and arrangements for the Session
3. Status of the GFCM Agreement as amended in 1997
4. Proposed Financial Regulations for the GFCM
5. Forecast of the GFCM total budget for 2005 and budget line allocation
6. Procedure for the selection and appointment of the Secretary of the GFCM
7. Headquarters of the Commission
8. Issues connected with the functioning of the Commission
9. Any other matters
10. Adoption of the Report

Appendix B. List of Participants

MEMBERS OF GFCM/MEMBRES DE LA CGPM

ALBANIA/ALBANIE

Roland KRISTO
Director
Fishery Directorate
Ministry of Agriculture and Alimentation
Bld Deshmoret e Kombit 4
Tirana
Tel/Fax: +355 4228621
Email: RolandKristo@dfishery.gov.al

Mimoza COBANI (Ms)
Head of Unit Inspectorate
Fishery Directorate
Ministry of Agriculture and Alimentation
Bld Deshmoret e Kombit 4
Tirana
Tel/Fax: +355 4222882
Email: inspeshkimit@dfishery.gov.al

ALGERIA/ALGÉRIE

Mohamed Salah SMATI
Rue des 4 Canons
Alger
Tel: +213 21433942
Fax: +213 21433169
Email: salahsmati@hotmail.com

BULGARIA/BULGARIE

CROATIA/CROATIE

Neda SKAKELJA (Ms)
Head of Unit, Div. Fish.
Ministry of Agriculture and Forestry
Ulica grada Vukovara 78
1000 Zagreb
Tel: +385 912524196/16346215
Fax: +385 16346257
Email: nedica@email.htnet.hr

CYPRUS/CHYPRE

Gabriel P. GABRIELIDES
Director
Department of Fisheries and Marine Research
13 Aeolou Street
1416 Nicosia
Tel: +357 22807867
Fax +357 22775955
Email: ggabriel@cytanet.com.cy

EGYPT/ÉGYPTE

EUROPEAN COMMUNITY - MEMBER ORGANIZATION/COMMUNAUTÉ EUROPÉENNE - ORGANISATION MEMBRE

John SPENCER
Head of Delegation
Directorate General for Fisheries
DG XIV/B2
200 Rue de la Loi
1049 Brussels, Belgium
Tel: (+32-2) 2956858
Fax: (+32-2) 2955700

Roberto CESARI
Alternate Head of Delegation
Administrator
European Commission
Directorate General for Fisheries
DG FISH/B4
200 Rue de la Loi
Brussels, Belgium
Tel: (+32-2) 2994276
Fax: (+32-2) 2955700
Email: roberto.cesari@cec.eu.int

Franco BIAGI
Administrator
Directorate General for Fisheries - Stock
Management Unit
Rue Joseph II, 99
B-1000 Brussels
Belgium
Tel: (+32-2) 2994104
Fax: (+32-2) 2994802
Email: franco.biagi@cec.eu.int

Maryse COUTSOURADIS (Ms)
Attaché (Agriculture)
Delegation of the European Commission to
FAO and to the UN Organisations in Rome
Via IV Novembre 149
00187 Rome, Italy
Tel: +39 06 6797823
Faz: +39 06 6797830
Email: maryse.coutsouradis@cec.eu.int

Jeremy RAND
Council of the European Union
General Secretariat
Rue de la Loi, 175
1048 Brussels
Tel: +32 2 2855606
Fax: +32 2 2856910
Email: jeremy.rand@consilium.eu.int

Reinder SCHAAP
(Netherlands Presidency)
Ministry of Agriculture, Nature and Food Quality
Directorate of Fisheries
73 Bezuidenhoutseweg
Den Haag 2500 EK
Tel: 070 3784468
Email: r.h.schaap@minlnv.hl

FRANCE

Xavier VANT
Chargé de mission pour les affaires internationales
Département des pêches maritimes et aquaculture
Ministère de l'agriculture, de l'alimentation, de la pêche et des affaires rurales
3 Place de Fontenoy
75007 Paris
Tel: +33 1 49558236
Fax: +33 1 49558200
Email: xavier.vant@agriculture.gouv.fr

Cyrille GUERNALEC
Chargé de mission
Comité national des pêches maritimes et des élevages marins
134, Avenue de Malakoff
75116 Paris
Tel: + 33 1 72711800
Fax: + 33 1 72711850
Email: cguernalec@comite-peches.fr

GREECE/GRÈCE
Angelina METAXATOS (Ms)
Ministry of Rural Development and Food
Directorate General of Fisheries
Acharnon 381
11143 Athens
Tel: +30 210 2012606
Fax: +30 210 2022086
Email: a381u062@minagric.gr

Emmanuel GOUNARIS
Academias 3
Athens 10671
Tel: +30 210 3682235
Fax: +30 210 3682239
Email: d01@mfx.gr

ISRAEL/ISRAËL

ITALY/ITALIE

Paolo DUCCI
Coordinatore FAO/FAD/PAM
Ministero degli Affari Esteri
Rome
Tel: +39 06 36915991
Fax: +39 06 36913660
Email: paolo.ducci@esteri.it

Riccardo RIGILLO
Direzione Generale della Pesca e dell’ Acquacoltura
Ministero per le Politiche Agricole e Forestali
Viale dell' Arte 16
00144 Roma
Tel: +39 06 59084746
Fax: +39 06 59084176
Email: r.rigillo@politicheagricole.it

Pasquale GIANNELLA
Chef de division
Ministero per le Politiche Agricole
Viale dell’Arte 16
00144 Roma
Tel: +39 06 59084749
Fax: +39 06 159084645
Email: p.giannella@politicheagricole.it

Stefano CATAUDELLA
Università di Tor Vergata
Via Orazio Raimondo, 8
00173 Rome
Tel: +39-0672595954
Fax: +39-062026189
E-mail: stefano.cataudella@uniroma2.it

Carla IANDOLI (Ms)
Via Casalotti 300
Rome
Tel: +39 06 61570447
Fax: +39 06 61561906
Email: c.iandoli@icram.org

JAPAN/JAPON

Miwako TAKASE (Ms)
Kasumigaseki 1-2-1, Chiyoda-ku 100-8909
Tokyo
Tel: +81 3 35911086
Fax: +81 3 35020571
Email: miwako_takase@nm.maff.go.jp

Jun OKAZAKI
Kasumigaseki 1-2-1
Chiyoda-ku
Tokyo
Tel: +81 3 35911086
Fax: +81 3 3502 0571
Email: jun_okazaki@nm.maff.go.jp

LEBANON/LIBAN

LIBYA/LIBYE

Nuri Ibrahim HASAN
Permanent Representative of Libya to FAO
Via Nomentana 365
Rome 00162
Tel:+39 06 8603880
Fax: +39 06 8603880
Email: nuribader@makfoob.com

Atig Drawil HUNI
Scientific Adviser
Marine Biology Research Center
Tajura
Tel: +218 21 3690001
Fax: +218 21 3690002
Email: atigdrawil@yahoo.co.uk

Nureddin M. ESARBOUT
General Director
Marine Biology Research Center
Tripoli
Tel: +218 21 3690001/3
Fax: +218 21 3690002
Email: esarbout@mbrc-ly.org

Hagi DHAN
Chair of European Section
Cooperation Department
Ministry of Foreign Affairs
Tripoli
Tel/Fax: +218 21 3613473

MALTA/MALTE

Anthony GRUPPETTA
Director General - Fisheries, Aquaculture and Control
Ministry for Rural Affairs and the Environment
Fisheries, Conservation and Control Division
Torri San Lucjan
M’xlokk
Tel: (+356) 21655525/21651898
Fax: (+356) 21659330
Email: anthony.s.grupetta@magnet.mt

Matthew CAMILLERI
Head
Malta Centre for Fisheries Sciences
Ministry for Rural Affairs and the Environment
Fort San Lucjan
M’Xlokk
Tel: (+356) 21 650933
Fax: (+356) 21 659380
E-mail: matthew.camilleri@gov.mt

Robert VASSALLO AGIUS
Malta Centre for Fisheries Sciences
Fort San Lucian
M’ xlokk
Tel: +356 99242029
Email: robert.j.vassallo@gov.mt

Andreina FENECH FARRUGIA (Ms)
Malta Centre for Fisheries Sciences
Fort San Lucian, M’ xlokk
Tel: +356 21655525
Fax: +356 21659380
Email: andreina.fenech_farrugia@gov.mt

MONACO

Patrick VAN KLAVEREN
Délégué à l'environnement international et méditerranéen
Direction des relations extérieures
16 Bd de Suisse
Monaco
Tel: +377 93158148
Fax: +377 93509591
Email: pvanklaveren@gouv.mc

MOROCCO/MAROC

Abdellatif BERRAHO
Directeur général
Institut national de recherche halieutique
2, rue de Tiznit
Casablanca 21000
Tel: (+212) 22297329
Fax: (+212) 22266967
Email: berraho@inrh.org.ma

Abdellah SROUR
Directeur du Centre régional INRH Nador
Institut national de recherche halieutique (INRH)
B.P. 5268 Dradeb
Tanger
Tel: +212 39325134
Fax: +212 39325139
Email: a.srour@menara.ma

M. MAAROUF
Chef
Service de l’aménagement et de la gestion des pêcheries
Ministère de l’agriculture, du développement rural et des pêches maritimes
Rabat
Email: maarouf@mpm.gov.ma

Nourdine ELHAMDANI
Chef de Division
Département des pêches maritimes
Ministère de l’agriculture, du développement rural et des pêches maritimes
Tel: +212 37688219
Email: elhamdani@mpm.gov.ma

ROMANIA/ROUMANIE

SERBIA AND MONTENEGRO/SERBIE-ET-MONTÉNÉGRO

Spaso POPOVIC
Adviser for Fishery
Agriculture Department
Ministry of Agriculture
B.C. Vektra, Podgorica
Tel: +381 81 241615
Fax: +381 81 234306
E-mail: spasop@mn.yu

Slavica PAVLOVIC (Ms)
Adviser for Fishery
Agriculture Department
Ministry of Agriculture
B.C. Vektra, Podgorica
Tel: +381 81 482277
Fax: +381 81 234306
Email: pavlovics@mn.yu

SLOVENIA/SLOVÉNIE

SPAIN/ESPAGNE

Juan A. CAMIÑAS
Director
Centro Oceanográfico de Málaga
Ministerio de Educación y Ciencia
Apto. 285, Puerto Pesquero
29640 Fuengirola
Tel: (+34 95) 247 81 48
Fax: (+34 952) 246 38 08
Email: jacaminas@ma.ieo.es

José Manuel SANCHEZ MORA
Subdirector General de Caladero Nacional
Ministerio de Agricultura
(Secretaría General de Pesca Marítima)
Madrid
Tel: +34 91 3476044/45
Fax: +34 91 3476046
Email: jmsanche@mapya.es

SYRIA/SYRIE

TUNISIA/TUNISIE

Slaheddine DHAOUI
Directeur général de la pêche et de l’aquaculture
Ministère de l’agriculture, de l’environnement et des ressources hydrauliques
30 Rue Alain Savary
1002 Tunis
Tel: +216 1 892253
Fax: +216 1 799401
Email: dhaoui.slaheddine@iresa.agrinet.tn

Mohamed HAJALI SALEM
SIPAM Regional Coordinator
30 Rue Alain Savary
1002 Tunis
Tel: +216 1 784979
Fax: +216 1 793962
Email: sipam.med@sipam.intl.tn

TURKEY/TURQUIE

Erkan GOZGOZOGLU
Head of Department
Ministry of Agriculture and Rural Affairs
Milli Mudafa cd. 20 Kizilay
Ankara
Tel: +90-312 4183278
Fax: +90-312 4170026
Email: egozgozoglu@tarim.gov.tr

Vahdettin KURUM
Head of Department
Ministry of Agriculture and Rural Affairs
Akay Cad No.3, Bakanliklar, Ankara
Tel: +90 312 4198319
Email: vahdettink@kkgm.gov.tr

FAO, Viale delle Terme di Caracalla 00100 Rome

Fisheries Department/Département des pêches

GFCM Secretariat/Secrétariat de la CGPM

Jean-Francois PULVENIS DE SÉLIGNY
Director/Directeur
Fishery Policy and Planning Division/Division
des politiques et de la planification de la pêche
Tel: (+39 06) 57054138
Fax: (+39 06) 57056500
Email: jeanfrancois.pulvenis@fao.org

Alain BONZON
GFCM Secretary/Secrétaire de la CGPM
Senior Fishery Liaison Officer/Fonctionnaire principal de liaison (pêches)
International Institutions and Liaison Service/ Service des institutions internationales et de liaison
Fishery Policy and Planning Division/Division des politiques et de la planification de la pêche
Tel: (+39 06) 57056441
Fax: (+39 06) 57056500
Email: alain.bonzon@fao.org

Luis M. BOMBIN
Chief/Chef
General Legal Affairs Service/ Service des affaires juridiques générales
Legal Office/Bureau juridique
Tel: (+39 06) 57055643
Fax: (+39 06) 57054408
Email: luis.bombin@fao.org

Antonio TAVARES DE PINHO
General Legal Affairs Service/ Service des affaires juridiques générales
Legal Office/Bureau juridique
Tel: (+39 06) 570 55132
Fax: (+39 06) 57054408
Email: antonio.tavares@fao.org

Alessandro LOVATELLI
Fishery Resources Officer (Aquaculture)/
Spécialiste des ressources halieutiques (aquaculture)
Inland Water Resources and Aquaculture Service/Service des ressources des eaux intérieures et de l'aquaculture
Fishery Resources Division/Division des ressources halieutiques
Tel: +39-06-57056448
Fax: +39-06-57053020
Email: alessandro.lovatelli@fao.org

Raschad AL-KHAFAJI
Meetings Officer/Chargé de réunion
International Institutions and Liaison Service/Service des institutions internationales et de liaison
Fishery Policy and Planning Division/ Division des politiques et de la planification de la pêche
Tel: (+39 06) 57055105
Fax: (+39 06) 57056500
E-mail: raschad.alkhafaji@fao.org

Marianne GUYONNET (Ms)
Secretary/Secrétaire
International Institutions and Liaison Service/Service des institutions internationales et de liaison
Fishery Policy and Planning Division/ Division des politiques et de la planification de la pêche
Tel: (+39 06) 57053951
Fax: (+39 06) 5705650
Email: marianne.guyonnet@fao.org

SAC Chairperson

Corrado PICCINETTI
Laboratorio di Biologia Marina e Pesca
Viale Adriatico 1/N
61032 Fano
Tel: +39 07 21802689
Fax: +39 07 21801654
Email: cpiccinetti@mobilia.it

ADRIAMED/MEDSUDMED Projects

Fabio MASSA
Project Coordinator
Corso Umberto 30
Termoli (CB)
Italy
Tel: (+39 08) 75708252
Fax: (+39 08) 75708252
Email: fabio.massa@faoadriamed.org

COPEMED Project

Rafael ROBLES
Director
Paseo del la Castellana 112
28046 Madrid
Spain
Tel: +34 91 3471717
Fax: +34 91 4110483
Email: rafael.robles@fao.org

Pilar HERNANDEZ (Ms)
Biologist Expert
Tel: +34 91 3471710
Email: pilar.hernandez@fao.org

MEDFISIS Project

Salvatore COPPOLA
Senior Fishery Resources Officer
MedFisis Programme Coordinator
Fishery Resources Division
Tel: (+39 06) 57053034
Fax: (+39 06) 57053020
Email: rino.coppola@fao.org

HOST GOVERNMENT/GOUVERNEMENT HÔTE

Ministry for Rural Affairs and the
Environment
Fisheries Conservation and Control Division
Fort San Lucjan
B’Bugia Road
M’Xlokk BBG06
Tel: +356 21655525/21615898
Fax: +356 21659380
Email: joanne.darmanin@gov.mt

Appendix C. List of Documents

GFCM:ES/2004/1

Agenda

GFCM:ES/2004/2

Status of the GFCM Agreement as amended in 1997

GFCM:ES/2004/3

Forecast of the GFCM total budget for 2005 and budget line allocation

GFCM:ES/2004/4

Proposed Financial Regulations for the GFCM

GFCM:ES/2004/5

Procedure for the selection and appointment of the Secretary of the GFCM

GFCM:ES/2004/6

Headquarters of the Commission

GFCM:ES/2004/7

Issues connected with the functioning of the Commission

GFCM:ES/2004/Inf.1

List of Documents

GFCM:ES/2004/Inf.2

List of Participants

GFCM:ES/2004/Inf.3

Agreement for the Establishment of the General Fisheries Commission for the Mediterranean and Rules of Procedures

GFCM:ES/2004/Inf.4

GFCM Short and Medium Term Programme

GFCM:ES/2004/Inf.5

Report of the GFCM Extraordinary Session (Alicante, Spain, 7-9 July 1999)

GFCM:ES/2004/Inf.6

Report of the Twenty-eighth Session of GFCM (Tangiers, Morocco, 14 - 17 October 2003)

GFCM:ES/2004/Inf.7

Report of the ad hoc Meeting of Experts on the independent appraisal of the achievements of SAC (Rome, Italy, 27-28 August 2003)

GFCM:ES/2004/Inf.8

Report of the ad hoc Meeting of Experts on the External Evaluation of CAQ (Rome, Italy, 29-30 March 2004)

GFCM:ES/2004/Inf.9

Report of the Fourth Session of CAQ (Alessandria, Egypt, 7-9 June 2004)

GFCM:ES/2004/Inf.10

Statement of Competence and Voting Rights by the European Community and its Member States

GFCM:ES/2004/Inf.11

GFCM/SAC Report of the Coordination Meeting of the Sub-Committees, 17 November 2003, Tangiers, Morocco

Appendix D. Opening Statement on the occasion of the Extraordinary Session of the General Fisheries Commission for the Mediterranean

by

Mr Pulvenis de Séligny
Director
Policy and Planning Division
FAO Fisheries Department

Mr Chairman,
Excellencies,
Distinguished Delegates, Ladies and Gentlemen

On behalf of the Director-General of FAO, Dr Jacques Diouf and of Mr Ichiro Nomura, Assistant Director General of the Fisheries Department, I would like to welcome you at this Extraordinary Session of General Fisheries Commission for the Mediterranean (GFCM). I wish also to thank the Government of Malta and the European Commission for hosting and supporting this meeting.

We all may be very pleased to see that the Session is well attended. This is most fortunate since this Session marks a turning point in the life of the Commission.

In this respect, I wish to recall you that the amendments to the GFCM Agreement which were adopted in 1997 and provide for the establishment of an autonomous budget of the Commission entered into force on 24 April 2004, date on which the Director-General received the 16th instrument of acceptance of these amendments.

This Extraordinary Session is therefore of particular importance. It is expected to bring to an end a process that started 15 years ago at the 19th Session of the Commission in 1989, when the Secretariat indicated the steps to be taken to establish an autonomous budget. It means also the conclusion of an “interim period” that lasted nearly seven years. Now, all the transformations and restructuring agreed upon by the Commission in 1997 will at last become operational, in the common interest of all concerned and for the sake of the sustainable utilization of the marine living resources of the Mediterranean. The entry into force of the autonomous budget constitutes a milestone in the history of the GFCM and allows us to look at the future of the Commission with a renewed confidence.

The autonomous budget will certainly contribute in a decisive manner to reinforce the financial situation of the Commission as well as its functional autonomy. Rather than a way to shift the present financial burden from FAO to the Members, it should be understood as a mechanism for safeguarding and expanding GFCM programmes and strengthening the Commission both institutionally and operationally. FAO wishes that the Commission be fully endowed with human and financial means commensurate with its mandate, which is broad and challenging. It is essential to enable the Commission to adopt fisheries management measures and ensure their effective implementation for the benefit of present and future generations.

Mr Chairman,

Allow me to stress how significant it is for FAO to contribute to this process of strengthening of a Commission that was established more than half a century ago within the framework of the Organization and has been hosted in its Fisheries Department.

Since 1949, those who drafted the GFCM agreement and then participated in its work could not but be aware of the complexities of managing the multispecies fisheries of the Mediterranean and the Black Sea and to oversee the development of aquaculture. They could not but understand that the Commission would face the challenge to bridge and integrate peacefully the concerns and interests of its Members from the Northern and Southern, and also Eastern and Western shores.

In recent years, GFCM has demonstrated its capacity to adapt in order to fulfil its mandate in a rapidly evolving international and regional environment. The Commission made notable efforts to face the rising challenges, including through the strengthening of its structure and by formulating binding management measures. The will of its Members to continue facing the challenges deriving from implementing responsible fisheries in the region, and their will to strengthen the Commission, have been reiterated in the Ministerial Declaration of the Conference on the sustainable development of Fisheries in the Mediterranean which was held in Venice last November. The common goal is clearly to further enhance GFCM functional autonomy, its technical efficiency and its decisional and operational capacity, and also to ensure that the Commission will be prepared to address the new challenges that are due to raise at one time or the other.

Improving the capacity of GFCM to fully cope with its task is vital to ensure responsible fisheries in the Mediterranean and all its sub-regions and to preserve its marine ecosystems, although it is not by itself enough.

I wish to highlight briefly some areas where vigorous action by Members is needed.

First, Members should continue taking into account not only the diversity of interests of other Members, but also the objective differences that exist in relation to their respective levels of economic development, and therefore in their individual capacity to give effect to the Code of Conduct for Responsible Fisheries and its International Plans of Actions (especially on fishing capacity and on Illegal, Unreported and Unregulated Fishing (IUU)) as well as to other relevant international fisheries instruments. To face this situation, innovative policy orientations and adequate cooperative tools and programmes are needed.

Cooperation remains thus more than ever an essential component of the work of the Commission. In this respect, FAO wishes once more to thank warmly all Governments which are providing support to COPEMED, ADRIAMED, MEDSUDMED, MEDFISIS, and EASTMED, all projects that foster scientific and technical cooperation in the various sub-regions. The Mediterranean scientific community and their institutes must also be commended. They deserve a special tribute for their remarkable commitment to cooperate in implementing the activities of the Commission despite limited resources.

The second area where vigorous action by Members is needed relates to ensuring that the Secretariat receives timely and reliable data and information, especially on catch and effort and related Operational Units. This is essential to build the scientific basis that is needed for the adoption of sound fishery management decisions and measures. In this respect, it would be advisable to increase communication to improve coordination, between the Members countries, within themselves, and with the Secretariat.

Third, every effort should be made to ensure that all Members may participate effectively and efficiently in the work of the Commission and derive benefits from it. This implies not only taking into due account all the sub-regional dimensions of fisheries management, but, again, giving special consideration to the situation and needs of those Members which are developing countries and countries in transition. It also entails ensuring the sustainability of intersessional activities through supporting the work and the participation of national scientists and experts, including from the private sector, in the various subsidiary bodies of the Commission, thereby further promoting a culture and ethic of responsible fisheries in the Mediterranean.

Fourth, GFCM is building a structure of common and equitable rules to guarantee responsible fisheries. For this endeavour to bear its fruits, decisive action is required from Members to see that GFCM decisions and measures are effectively implemented and enforced.

Mr. Chairman,

The future of GFCM is filled with challenges but also with opportunities. Much work remains to be done if Members wish to build on the present momentum and fulfil the expectations of the many stakeholders. This is a common endeavour to which FAO is committed to continue giving all its support.

I would like to conclude this opening statement by thanking in advance all delegations for their efforts to reach consensus on the various agenda items before the Commission, thereby ensuring a successful conclusion of this Extraordinary Session.

Thank you.

Appendix E. Update of the scale of contribution

(Calculations based on 2000-2002 averages and on a hypothetical budget of US$750 000)


Member

Basic Fee

GDP Component

Catch Component

Total

US $

Index

US $

GFCM t

US $

US $

%

Albania

3 125

0

0

10 206

959

4 084

0.54

Algeria

3 125

1

2 574

203 629

19 142

24 840

3.31

Bulgaria

3 125

1

2 574

17 829

1 676

7 375

0.98

Croatia

3 125

1

2 574

54 612

5 134

10 832

1.44

Cyprus

3 125

10

25 735

.

.

28 860

3.85

Egypt

3 125

1

2 574

308 124

28 965

34 663

4.62

France

3 125

10

25 735

.

.

28 860

3.85

Greece

3 125

10

25 735

.

.

28 860

3.85

Israel

3 125

10

25 735

25 032

2 353

31 213

4.16

Italy

3 125

10

25 735

.

.

28 860

3.85

Japan

3 125

20

51 471

961

90

54 686

7.29

Lebanon

3 125

1

2 574

9 675

910

6 608

0.88

Libya

3 125

1

2 574

92 333

8 680

14 378

1.92

Malta

3 125

0

0

.

.

3 125

0.42

Monaco

3 125

0

0

12

1

3 126

0.42

Morocco

3 125

1

2 574

75 997

7 144

12 843

1.71

Romania

3 125

1

2 574

3 333

313

6 012

0.80

Serbia-Montenegro

3 125

1

2 574

1 411

133

5 831

0.78

Slovenia

3 125

10

25 735

.

.

28 860

3.85

Spain

3 125

10

25 735

.

.

28 860

3.85

Syria

3 125

1

2 574

8 035

755

6 454

0.86

Tunisia

3 125

1

2 574

277 646

26 100

31 798

4.24

Turkey

3 125

1

2 574

613 593

57 680

63 378

8.45

EC

3 125

.

.

2 685 701

252 466

255 591

34.08



102


4 388 131



100

US DOLLARS

75 000


262 500


412 500

750 000



Total Budget US $ (hypothetical)

750 000

Basic fee in percent

10.0

in US $

75 000

Number of Members

24

Total budget less basic fee

675 000

GDP Component (percent of total budget):

35%

US $

262 500

Catch Component (percent of total budget):

55%

US $

412 500

Appendix F. Financial regulations

Regulation I - Applicability

1. These Regulations shall govern the financial administration of the General Fisheries Commission for the Mediterranean, hereinafter referred to as the Commission, in respect of all activities financed by the autonomous budget referred to in Article IX, paragraphs 1 and 2 of the Agreement for the Establishment of the General Fisheries Commission for the Mediterranean, hereinafter referred to as the Agreement.

2. The Financial Regulations and procedures of FAO shall apply to the activities of the Commission for all matters not covered by these Regulations, with particular reference to those provided for and financed by the budget of FAO.

Regulation II - The financial period

The financial period shall be one calendar year.

Regulation III - The autonomous budget

1. The estimates for the autonomous budget shall be prepared by the Secretary of the Commission and shall be circulated to the Members of the Commission not less than 60 days before each regular session.

2. The estimates of the autonomous budget shall cover income and expenditures for the financial period to which they relate and shall be presented in United States dollars.

3. The estimates for the autonomous budget shall be presented on a chapter basis, and divided into sub-chapters as appropriate. They shall reflect the programme for the financial period and shall include such other information, annexes or explanatory statements as may be requested by the Commission.

4. The autonomous budget shall comprise:

(a) The autonomous budget referred to in paragraph 5 of this Regulation relating to the regular contributions of Members of the Commission payable under Article IX, paragraph 1 of the Agreement and expenditures chargeable to the budget of the Commission under Article XI, paragraphs 3 and 4. The budget may reflect in an appropriate manner expenditures borne by FAO under Article XI, paragraph 3 of the Agreement.

(b) The special budgets relating to funds made available during the financial period from donations and other forms of assistance received from organizations, individuals and other sources under Article IX, paragraph 6 of the Agreement.

5. The autonomous budget for the financial period shall consist of provisions for:

- administrative expenditures, including an amount to cover the Organization’s costs equal to [6%] of the autonomous budget of the Commission;

- expenditure for activities of the Commission. Estimates under this chapter may be presented in a single total only, but detailed estimates for each particular activity will be prepared and approved as “supplementary details” of the budget;

- contingencies.

6. The autonomous budget shall be adopted by the Commission with such amendments as the Commission may decide.

7. Special budgets may be adopted by the Commission in exceptional circumstances, as appropriate.

8. The autonomous budget of the Commission shall be submitted to the Finance Committee of the Organization for its information.

Regulation IV - Appropriations

1. After the autonomous budget has been adopted, the appropriations therein shall constitute the authorization for the Secretary to incur obligations and make payments for the purposes for which the appropriations were adopted and up to the amounts so adopted.

2. In cases of emergency, the Secretary is authorized to accept additional contributions from a Member or Members of the Commission or grants from other sources and incur expenditures against them for emergency actions for which such contributions or grants were specifically provided. Such contributions or grants and expenditures related thereto will be reported in detail to the next session of the Commission.

3. Any unliquidated prior year obligation shall be cancelled or, where an obligation remains a valid charge, transferred against current appropriations.

4. Transfers between chapters may be effected by the Commission on the recommendation of the Secretary.

Regulation V - Provision of funds

1. The appropriations of the autonomous budget shall be financed by contributions from Members of the Commission determined and payable in accordance with Article IX, paragraphs 1, 3 and 4 of the Agreement. Pending receipt of annual contributions, the Secretary is authorized to finance budgeted expenditures from the uncommitted balance of the autonomous budget.

2. Before the beginning of each calendar year the Secretary shall inform the Members of the Commission of their obligations in respect of annual contributions to the autonomous budget.

3. Contributions shall be due and payable in full within 30 days of the receipt of the communication of the Secretary referred to in Regulation V.2 above, or as of the first day of the calendar year to which they relate, whichever is later. As of 1 January of the following calendar year, the unpaid balance of such contributions shall be considered to be one year in arrears.

4. The annual contributions to the autonomous budget shall be assessed in United States dollars and shall be calculated in accordance with the scheme annexed to these Regulations and forming an integral part thereof. The contributions shall be paid in United States dollars unless otherwise determined by the Commission.

5. Any new Member of the Commission shall pay a contribution to the autonomous budget in accordance with the provisions of Article IX, paragraph 3 of the Agreement for the financial period in which the membership becomes effective, such contribution beginning with the quarter in which the membership is acquired.

Regulation VI - Funds

1. All contributions, donations and other forms of assistance received shall be placed in a Trust Fund administered by the Director-General in conformity with the Financial Regulations of FAO.

2. With respect to the Trust Fund referred to in Regulation VI.1, the Organization shall maintain accounts:

2.1. A general account to which shall be credited receipts of all contributions paid under Article IX, paragraph 1 of the Agreement and from which shall be met all expenditures chargeable against the sums allocated to the autonomous budget.

2.2. Such additional accounts as may be necessary to which shall be credited the additional contributions under Regulations IV.2 and from which shall be met all expenditures related thereto.

Regulation VII - Amendment

These Regulations may be amended by the Commission, by a two-thirds majority of the Members of the Commission, in accordance with Article II, paragraph 13 of the Agreement.

Annex

SCALE OF CONTRIBUTION

The modalities for determining the scale of contribution are calculated in accordance with the following formula.

Factors for calculation which should be applicable to the GFCM autonomous budget once the amended Agreement entered into force:

membership: a fixed proportion of the budget; equally shared amongst members
wealth component: the wealth of the Member; and,
catch component: the total capture fishery and (marine) aquaculture production of the Member.

Weight to be given to each factor (as percentage of total autonomous budget):

Membership: 10 percent
Wealth component: 35 percent
Catch component: 55 percent

Measurement of the factors:

Membership: all Members

Wealth component: according to per caput GDP (measured in US $ as published by the World Bank); members falling into four categories: below US$ 1 000; between US$ 1 000 and US$ 9 999; between US$ 10 000 and US$ 29 999 and US$ 30 000 and above. The first category is exempt from the wealth component. The second pays one share; the third pays 10 shares, and the fourth category pays 20 shares. Exceptions are made for countries with a total GDP below US$ 5 thousand million (1997) to which a GDP category one step below is applied. Some countries are brought down to the first category and, as a result, are exempt from the wealth component (as long as their annual GDP remains below US$ 5 thousand million).

Catch component: The catch/production figures to be used are those published by FAO in STATLANT 37A DATABASE. A three-year average is calculated using the period ending two years prior to that for which the budget will apply. Due to different values of small pelagic and other species, the “GFCM catch” for the purpose of determining the scale of contribution is calculated by applying a factor of 4 to all fish produced by Members in the Mediterranean and in the Black Sea and its adjacent waters, except for small pelagics.

Appendix G. GFCM budget for 2005

ITEMS

FAO Contribution

Autonomous Budget US$

A) SECRETARIAT*



Secretary (D1)


145 000

Deputy secretary/Fishery manag.adv. (P5)


130 000

Secretary/typist (G5-G4)


42 000

Financial/Administrative clerk (G4)


40 000

Consultants/experts


0

Equipment (offered by the hosting Country)


0

Running costs


15 000

Travel


36 000

Statistician (MEDFISIS till 2007)


0

SUBTOTAL

0

408 000

B) FAO TECHNICAL BACKSTOPPING**



FIPL

13 100


FIPP

17 850


FIRM

24 400


FIRI

19 650


FIDI

14 500


FI

4 750


SUBTOTAL

94 250


C) MEETINGS



C1) Statutory Meetings






30th Session of GFCM


58 000

Interpretation (including travel and DSA)


37 000

Documentation (translation and printing)


20 000

Other


1 000




8th Session of SAC


58 000

Interpretation


37 000

Documentation (translation and printing)


20 000

Other


1 000




Fifth Session of CAQ (2)***



SUBTOTAL

0

116 000




C2) Meeting of subsidiaries for capture fisheries



Subcommittees + 3 WGs


20 000

WG fishing effort


5 000

WG on operational unit


5 000

WG on IUU


5 000

WG Selectivity


5 000

SUBTOTAL

0

40 000




C3) Meetings of subsidiaries for Aquaculture



SIPAM annual meeting


8 000

Expert meeting EAM


15 000

SELAM/SIPAM (workshop on item to be better redefined)


10 000

Expert meeting 'Management of marine hatcheries'


10 000

SUBTOTAL

0

43 000

D) SCIENTIFIC PUBLICATIONS





28 000

SUBTOTAL

0

28 000

E) OTHER ACTIVITIES



SIPAM


67 000

SIPAM Officer


30 000

GFCM Website Maintenance

19 750

0

GFCM Logo and Booklet

2 500

0

SUBTOTAL

22 250

97 000




TOTAL

116 500

732 000




FAO SERVICING COSTS 4,5%


32 940




GRAND TOTAL

116 500

764 940



881 440

* The exact amount for salaries is to be determined in relation to the “post adjustment” parameter.

** The Commission, desiring of continued support from FAO, requested FAO to consider either to cover one of the post of the Secretariat, other than that of Secretary, or to make available to the Commission the services of another staff member.

*** Meeting organized on a biannual basis, to be convened and funded in 2006 for an estimated cost of US$ 58 000

Appendix H. Procedures for the selection of the first Executive Secretary

1. Advertisement

The Contracting Parties agree on the attached text of a Vacancy Announcement, including required qualifications and job description (annexed to this document), for the post of Executive Secretary. The FAO Director General shall advertise this vacancy through international means and the FAO/GFCM websites.

2. Availability of applications

The applications shall be received by the FAO (Fisheries Department) within a deadline of six weeks of the vacancy announcement.

3. Screening of applications

The applications received shall be examined by a Screening Committee composed of

The Screening Committee shall meet at the FAO within two weeks from the closure of the vacancy notice.

The objective of the screening shall firstly be to eliminate candidates who do not fulfil explicitly the qualifications required for the post, and secondly, to identify 20 candidates with the required qualifications. These latter candidates will be submitted to Members for their evaluation and classification of preferences.

Should the number of eligible applications be less than 20 candidates, then the number received shall be forwarded to Members.

The Members should also receive, for information, a list of the names of all other applicants.

4. Ranking of candidates

Five candidates shall be classified in order of preference by Members, on a point score of five to one, applying the criteria laid down in the annex to this Decision relating to “qualifications and benefits of the incumbent”.

Members shall submit to the Screening Committee their list of preferences four weeks after receipt of the applications. The Screening Committee shall then calculate those preferences and notify the top five candidates to the GFCM Members.

5. Short list and interview process

The five candidates with the greatest number of points will be invited by the GFCM Chairman to the Annual Session of the Commission for interview by the Heads of Delegation of Commission Members. The interviews session shall be chaired by the GFCM Chairman.

6. Interview Process

The Chairman, in consultation with Heads of Delegation, shall establish a list of 5 questions which shall be posed to all five candidates during their separate interviews lasting a maximum of 50 minutes each.

At the end of all interviews, a first round of voting shall be held and the two candidates receiving the least number of votes shall be eliminated from the selection process. A second round of voting shall then be held between the remaining three candidates and the candidate receiving the least number of votes, shall be eliminated. Should two of the candidates have an equal number of points, a separate vote shall be held between them to eliminate one candidate.

A vote shall then take place between the final two candidates and he or she receiving the most votes shall be selected.

7. Appointment of the new Secretary

The name of the candidate, who will receive the approval of the Commission, will be proposed by the GFCM Chairman to FAO Director General for the appointment of the new Secretary.

QUALIFICATIONS AND BENEFITS OF THE INCUMBENT

The following qualification requirements, reflecting, as appropriate, United Nations Common System relevant conditions, are proposed for further review by the Commission:

a) The incumbent should have university degree qualifications, preferably at post-graduate level, in fisheries biology, fisheries science, fisheries economics, administration, law or related fields. He/she should have at least ten years experience in fisheries management, policy formulation, preferably including bilateral and international relations. He/she should have the ability to exercise a high degree of professional initiative. The incumbent should also be conversant with the preparation of budgets, documents and the organization of international meetings. He/she should have working level C of either Arabic, English, French and Spanish. Preference will be given to candidates who have working knowledge in two of those languages.

b) Other essential qualifications include competence in the selection of staff, demonstrated managerial ability to supervise professional matters in subject field; and familiarity with the use word processing; spread sheets and database management systems;

c) Desirable requirements include: a high degree of adaptability and ability to cooperate effectively with people of different nationalities and of various social and cultural backgrounds and education levels;

d) The Secretary will be graded D1 based on the United Nations salary scheme for professional and high categories. He/she will, in addition, be entitled to a variable element for post adjustment, pension, insurance, etc. The secretary is an official of FAO and is appointed under the Staff Regulations and Staff Rules of FAO.

TERMS OF REFERENCE FOR THE INCUMBENT

The following terms of reference are proposed for review by the Commission:

Pursuant to Article XI, paragraph 2 of the Agreement for the Establishment of the General Fisheries Commission for the Mediterranean, the Secretary shall be responsible for the implementation of the policies and activities of the Commission and shall report thereon to the Commission. He/she shall act as Secretary to the subsidiary bodies established by the Commission, as required. The incumbent shall have overall responsibility for planning, coordination and administration of the Commission in accordance with the decisions of the Commission, subject to the requirement that all matters, including documents having policy, financial or programme implications for FAO, should be reported to the Organization, through established channels, as required by paragraph 30 of the Appendix to the principles and procedures which should govern conventions and agreements concluded under Articles XIV and XV of the Constitution, and commissions and committees established under Article VI of the Constitution (Part R of the Basic Texts).

He/she shall, for administrative purposes, be responsible to the Director-General of FAO and, on technical matters, shall be required to coordinate his/her activities with those of the Organization carried out through the Fisheries Department. He/she will be able to draw on the technical expertise available from the Organization.

He/she will, in particular:

a) receive and transmit the Commission’s official communications;

b) maintain contacts with appropriate government officials, fishery institutions and international organizations concerned with the development, conservation, rational management and utilization of fisheries, as well as the sustainable development of aquaculture in the Region of the Commission, to facilitate consultation and cooperation on all matters pertaining to the objectives of the Commission,

c) maintain an active and effective network of national focal points for routine communication of progress and results of the activities of the Commission;

d) prepare and implement work programmes, prepare budgets and ensure timely reporting to the Commission;

e) authorize disbursement of funds in accordance with the Commission’s autonomous budget;

f) account for the funds of the Commission’s autonomous budget;

g) participate in the formulation of proposals regarding the budget and programme of work or other activities of the Commission financed by the regular budget of the Organization;

h) stimulate interest among Members of the Commission and potential donors in the activities of the Commission and in possible financing or in implementing pilot projects and complementary activities;

i) promote, facilitate and monitor the development of databases for fisheries assessment and monitoring and technical, biological and socio-economic research to provide a sound basis for fisheries management and aquaculture development;

j) coordinate the Members’ programmes of research, when required;

k) participate, as appropriate, in the oversight of activities of projects carried out under the general framework of the Commission or its subsidiary bodies;

l) organize sessions of the Commission and its subsidiary bodies and other related Ad Hoc meetings;

m) prepare or arrange for the preparation of background documents and papers and a report on the Commission’s activities and the programme of work for the submission to the Commission at its regular sessions, and arrange for the subsequent publication of the report and the proceedings of the Commission as well as its subsidiary bodies and related Ad Hoc meetings;

n) take such appropriate steps as may be required to ensure coordination between the activities of the Commission and those carried out by the Organization through its Fisheries Department, with particular reference to all matters having policy, financial or programme implications;

o) perform other related duties as required.

Appendix I. Criteria for the selection of the headquarters of the Commission

Countries interested in hosting the headquarters of the Commission should provide the following categories of information:

Legal Framework

Feature of the office site and related financial issues

Local facilities and conditions

Other relevant information

BACK COVER

The decision to hold an Extraordinary Session of the General Fisheries Commission for the Mediterranean (GFCM) was made by the twenty-eighth session of the Commission (October 2003). The mandate of this session was: to review the implications of the entry into force of the 1997 amendments to the GFCM Agreement and to adopt Financial Regulations for the autonomous budget; to assess the GFCM programme of work and the autonomous budget for 2005; to agree upon a selection procedure for the Executive Secretary; and to adopt criteria for new headquarters, as well as to review issues connected to the functioning of the Commission.

The Commission adopted its Financial Regulations and debated on the official currency to be used for the autonomous budget. It decided to freeze the proposed posts of aquaculture expert and of statistician in the Secretariat and agreed that the post of Executive Secretary would be covered by the autonomous budget. The Commission further adopted by consensus the autonomous budget for 2005, as well as a procedure for the selection of the Executive Secretary and criteria for the selection of GFCM new headquarters. The Commission agreed to postpone the review of several practical, institutional and legal issues regarding its functioning to the next GFCM ordinary session, early December 2004.


[1] The headquarter agreement should provide for, inter alia: provision of premises and their maintenance, free of charge, by the host government, and the inviolability of those premises, provision of privileges, immunities and facilities accorded to FAO and the Commission and their staff and dependents; provision of privileges, immunities, and facilities accorded to States, inter-governmental organizations, experts and consultants, while attending sessions/meetings; exemption from direct taxes, cost of excise duties and value added tax; exemption from restrictions and prohibitions on imports by FAO and the Commission; exemption from currency and exchange restrictions, freedom of communication; and unrestricted importation of publications and information for use by FAO and the Commission. It should also contain a “hold-harmless clause” related to the willingness of the host Government to deal with any claims brought by third persons against FAO and the Commission, their personnel or other persons performing services on their behalf, in connection with GFCM, except when it is agreed by the parties that such claims arise from gross negligence or wilful misconduct of such persons.

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