APRC/04/INF/1


Twenty-seventh FAO Regional Conference for Asia and the Pacific

Beijing, China, 17 - 21 May 2004

INFORMATION NOTE

 

Conference arrangements

1. The FAO Regional Conference for Asia and the Pacific will be held at Beijing Hotel in Beijing, China, from 17 – 21 May 2004. The inaugural ceremony of the plenary session will take place at 09:30 hours on 20 May 2004.

2. The normal working hours of the Conference will be 09:30 to 12:30 hours and 14:30 to 17:30 hours, unless otherwise decided by the Conference.

3. An “Order of the Day” will be issued daily, giving detailed information of the Conference business, the timetable of meetings, items to be discussed and other information of general interest.

4. The Provisional Annotated Agenda (APRC/04/1) has been circulated with the invitation letter.

5. FAO will provide the Secretary of the Conference, assisted by a number of FAO staff whose names and functions will be included in a list to be issued on the first day of the Conference.

Working languages

6. Simultaneous interpretation will be provided in Chinese, English and French. The documentation will be issued in Chinese, English and French.

Press liaison and information

7. For the duration of the Conference, an FAO Information Officer together with a Press Officer of the Government of China will provide contacts with the press and be responsible for matters concerning information to the public.

8. Journalists will be accredited on presentation of two passport size photographs and a letter of assignment from their editor or employer to the accreditation desk at the Conference venue.

Documentation

9. The working documents will be sent before the holding of the Conference to all governments and organizations invited. Documents drafted during the Conference will be available at the document distribution desk outside the conference hall. The desk will also deliver mail and messages and deal with general inquiries.

Draft recommendations and amendments

10. Delegates who wish to submit draft recommendations or other documents requiring a decision by the Conference are requested to hand their texts in English or French to the Conference Secretary, if possible in three typewritten copies. Delegates wishing to circulate other written material related to the agenda of the Conference are requested to deliver 15 copies in Chinese, 100 copies in English and 25 copies in French to the Secretariat for distribution.

Advance communications of text of speeches and statements

11. When prepared speeches or statements are to be made, it helps the Secretariat and ensures accuracy in interpretation if three typed copies of the texts are handed to the Secretariat of the Conference beforehand.

Correspondence

12. All correspondence concerning the Regional Conference should be addressed to the Conference Secretary at the FAO Regional Office for Asia and the Pacific, Maliwan Mansion, 39 Phra Atit Road, Bangkok 10200, Thailand, Tel: (662) 6974143, Fax: (662) 6974445, E-mail: APRC@FAO.ORG and copied to the Government Liaison Officer at the addresses below:

Mr. Prof. Niu Dun
Director-General
Department of International Cooperation
Ministry of Agriculture
11 Nong Zhan Guan Nanli
Beijing 100026
China
Tel: (86 10) 64192489
Fax: (86 10) 65003621, 65004635
E-Mail: tangshy@agri.gov.cn

During the Conference the address of the Conference Secretary is:

Mr. Biplab Kanti Nandi
Conference Secretary
27th FAO Regional Conference for Asia and the Pacific
E-mail: APRC@FAO.ORG

13. Telephone and facsimile services as well as a travel and tourist information desk will be provided at the Conference premises. Postal services are available at the hotel concierge.

Formalities for entry into China

14. An entry visa to China should be obtained from the nearest Embassy or Consulate of China. Visas can also be obtained upon arrival. But this privilege is not accorded to all countries and delegates should ascertain their eligibility prior to the date of travel.

15. Participants are advised to provide advance notice at least three weeks prior to arrival of the name of carrier, flight number, time of arrival and other related information to the Government Liaison Officer in Beijing, to ensure that they are properly met on arrival at the Beijing International Airport, Beijing. Participants are advised to mark their luggage clearly in order to facilitate identification.

16. On arrival at the Beijing International Airport, Beijing, participants will be met and transported to their respective hotels. Entrance formalities (customs and immigration) will be facilitated. Transport from hotels to the airport will be arranged at the end of the Conference.

17. All participants to the Conference are advised to finalize, at an early date, return travel arrangements. Immediately upon arrival in China, participants are advised to contact the travel desk at the conference premises for special internal visits for spouses and for the reconfirmation of their departure date and time.

18. In accordance with UN rules, UN personnel should obtain security clearance if necessary, from the Designated Official in China prior to travel. Reference may be made to the “Monthly Advisory on Field Security Status and Security-Related Travel Restrictions” published by the Office of the United Nations Security Coordinator (UNSECOORD). Additional information may be obtained from UNSECOORD: Tel: (1 212) 963-7584 and Fax: (1 212) 963-4104.

Foreign exchange and banking

19. The monetary unit is Yuan (). At the conference premises, a bank/foreign exchange desk will be available to convert foreign currency. All major credit cards such as American Express, Visa, and Master Card are accepted for payment of hotel bills. The exchange rate is approximately 8.10 /US$.

Medical services and first aid

20. First aid services and medical personnel will be available at the conference premises.

Hotel accommodation

21. Requests for hotel reservations should be made on the printed form appearing in Annex A, as soon as possible, but not later than 17 April 2004, by sending the original to the Government Liaison Officer in Beijing and a copy to the Conference Secretary in Bangkok, Thailand (see para 12 above).

22. Accommodation will be available for participants and their families in the hotels listed in Annex B.

Registration

23. All delegates and observers are requested to register, soon after arrival, at the “27th APRC Registration Desk” in the lobby of the Beijing Hotel, so that they can be provided with identification tags and room keys. The registration desk will be open from 09:30 hours to 18:00 hours starting Saturday, 15 May. The Conference Secretariat will issue a Provisional List of Participants on the first day of the Conference. The Secretariat should be notified of any corrections or additions to this list. Only registered participants will be issued special badges permitting access to the Conference venue.

Weather and time

24. During the month of May the average temperature in Beijing ranges from 18 to 24 °C. Beijing is 8 hours ahead of GMT.

Electricity

25. The voltage in Beijing is 220 volts 50 Hz AC.


ANNEX A
HOTEL RESERVATION AND NOTIFICATION OF ARRIVAL FORM

 

1. Name:  ______________________________________________________
                     Family name        Given names
2. Country/organization:  ___________________________________________
3. Title and position:  ______________________________________________
4. Address (postal): _______________________________________________
  Telephone: ____________ Fax: ______________ E-mail: _______________
5. Attending as:   □  Delegate     □ Observer     □ Secretariat
6. Accompanied by spouse:
   □ Yes, If so, name of spouse:  __________________________________
   □ No
7. Dates of anticipated stay in China:  ______________ to  _______________
8. Arrival information: Date: ___________________ hour:  _______________
  Airline and flight No.:  ________________ from (city): ________________
9. Departure information: Date: __________________ hour: _____________
  Airline and flight No.:  ________________ from Beijing:  ______________
10. Hotel accommodation desired: Single Twin [# of persons/occupants one two] Suite
  Check in date:  _______________ Check out date: __________________
11. Please indicate hotel names and room codes (see Annex B column 5) by order of preference:
   First:  _____________ Second:  ______________ Third: ____________
   
 

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NOTE: Each participant is required to complete the above form in duplicate and send one copy to each of the addresses below as soon as possible, but not later than 17 April 2004, even if complete flight information is unavailable. You may fax or email flight information details at a later date.


Prof. Niu Dun
Director-General
Department of International Cooperation
Ministry of Agriculture
11 Nong Zhan Guan Nanli
Beijing 100026
China
Tel: (86 10) 64192489
Fax: (86 10) 65003621,65004635

Mr. Biplab Kanti Nandi
Conference Secretary
FAO Regional Office for Asia and the Pacific
Bangkok 10200, Thailand
Tel: (662) 6974143
Fax: (662) 6974445
E-mail: APRC@FAO.ORG

  

ANNEX B
LIST OF HOTELS



Address

Distance to Conference Venue

Room

Tariff*
US$

Room Code**

Beijing Hotel
(Five Star     )
Contact Information:
No. 33 East Chang An Avenue, Beijing, China
Telephone:
(86 10) 65137766
Facsimile:
(86 10) 65137307
Email: business@chinabeijinghotel.com.cn

Venue

Superior

90

A

Suite

200

B

Executive Superior

120

C

Executive Suite

230

D

Business Suite

110

E

VIP Deluxe

260

F

North Garden Hotel
(Four Stars    , modern architecture)
- East of Beijing Hotel and marked B in the map attached)***
- Contact Information:
Mr. GUAN Zheng, Sales Manager
The North Garden Hotel
218-1 Wangfujing Street, Beijing 100006, P.R. China
Telephone:
(86 10) 65238888-6103/5
Facsimile:
(86 10) 65287952
Email: sales@north-garden.com
HP: http://www.north-garden.com

5 minutes’ walk to Beijing Hotel, the Venue

Standard Rooms
(129 rooms with two beds and
26 rooms with one bed)

62

G

Single (6 rooms)

50

H

Cuimin Zhuang Hotel
(Three Stars   , traditional Chinese architecture)
- Northwest of Beijing Hotel and marked A in the map attached. ***
- Contact Information:
Mr. ZHANG Jisheng, Sales Manager
Cuimin Zhuang Hotel
1 Nanheyan Street, Beijing 100006, P.R. China
Telephone:
(86 10) 65136622-808, 65597453
Facsimile:
(86 10) 65257387
Email: <cmz@cuimingzhuanghotel.com.cn
HP: http://www.cuimingzhuanghotel.com.cn

10 minutes’ walk to Beijing Hotel, the Venue

Standard Rooms
(109 rooms with two beds)

47

I

* All the above rates include one breakfast and have no other charges.
** Please indicate room codes on the hotel reservation and notification of arrival form (Annex A).
*** Map indicating Location of the Hotel