Annexes

Annex 3. Worksheets for field workers

Worksheet 1: Project viability assessment

Worksheet 2: Cash record

Worksheet 3: Income statement

Worksheet 4: Monthly monitoring report savings mobilization credit operations micro-enterprise development

Annex 4. Business plan forms

A. Production enterprise

B. Processing enterprise

C. Trading enterprise

D. Service enterprise

Annex 5. Group financial records

GMF1: Individual savings record

GMF2: Individual loan Record

GF1: Group savings record

GF2: Group loan record

GF3: Group repayment (sample)

GF4: Group cash record

GF5: Group statement savings and loans operations

8(T): Group's financial status

8(T)-A: Income change group members

8(C): Consolidated report of group's financial status

9(G): Report of purpose of loans

9(T): Report of purpose of loan

9(C): Consolidated report of purpose of loan

Annex 6: Loan application forms and agreements (samples)

Group loan application

Individual loan application

Loan agreement (for loans to group members)

Township evaluation report on loan application

Loan agreement (for loans to women's groups)

Evaluation report on loan applications

Annex 7. Training evaluation forms

Evaluation module 1: Concept building and role identification

Evaluation module 2: Micro-enterprise planning and assessment

Evaluation module 3: Micro-enterprise management

Evaluation module 4: Fund utilization and management

Evaluation module 5: Action planning and evaluation

Annexes

Annex 3. Worksheets for field workers

Worksheet 1: Project viability assessment

Name of entrepreneur Address Type of Project Amount of loan from group/project

Self-reliance · What is your motivation, are you confident about starting the enterprise? · Are your family members supportive? · Will you manage the enterprise yourself? · Will you handle the financial affairs yourself? · Did you attend training group formation? · How is your savings/loans performance in the group? · Are you prepared to take the risk? · Do/will you attend any training - functional literacy and numeracy classes - technical skills training - enterpreneurial skills training

Remarks

Production · Do you have the technical skills, or are they available? · Can you oversee the whole production process? · Will technical advice/training be obtainable? - amount and price of non-durable inputs - is the production volume achievable · Can you produce good quality?

Remarks

Marketing a Buying Inputs · Are raw materials available? From whom? · Are required inputs readily available - durable goods (tools, facilities, equipment, etc ) - non-durable goods (fertilizer, seeds, etc ) · Are there any arrangements with suppliers - about the volume, quality and time of supply - about the price of supplies - about the mode of payment (cash or credit, terms) · Are the set prices for all inputs realistic? b Selling products · Do you know what the customers need/ require? · Who will buy the products? · Are there alternative buyers? · Is the market stable/reliable? · What volume and how frequent can you sell? · Are there any arrangements with buyers - about the volume that can be sold? - about the sales price of the product? - about the required quality of the product? · Is the location of the business appropriate? · Are the set prices realistic?

Remarks

Organization/Management · What are the critical aspects for the success of the enterprise? · Do you know the time requirements - which tasks and how much time is required - who will carry out the tasks - what procedures will be applied · Do you plan to keep financial records? · Do you plan to make regular income statements? · Will you separate household and enterprise accounts?

Remarks

Financial Viability · 18 the required investment reasonable? · Is the sourcing of funds reasonable? · Is the enterprise profitable? · Can the enterprise adjust to market changes? · Is the repayment schedule reasonable? · Will you be able to pay amortization and interest on loans?

Remarks

Conclusion and Recommendations

1

2

3

4

5

6

Worksheet 2: Cash record

Name entrepreneur:			Month:
Name enterprise:			Year:
Beginning Balance (Cash Status)			Amount:
				Remaining Balance
	Cash In		Cash Out
Item	Amount	Item	Amount	Amount	Date

Worksheet 3: Income statement

Name entrepreneur:			Name enterprise:
Address:			Period of Statement:
Signature:			Date:
Gross Sales			rmb
Other Income			rmb
Total Income				rmb
Less:
Costs of goods/services sold
Materials:			rmb
Labor:			rmb
Use of facilities:			rmb
Change in inventory:
	value beginning	rmb
minus value end		rmb
			rmb
Total Coats of goods sold				rmb
Gross Profit				rmb
Less:
Other Expenses				rmb
(transportation, tax. Administration, selling)
Net Cash Income			rmb
Less:
Depreciation			rmb
Interest on loans			rmb
		rmb
Net Profit				rmb
Return on Investment			%

Worksheet 4: Monthly monitoring report savings mobilization credit operations micro-enterprise development

Township:_____________
Village:________________	Code:	1 = very good
Group Name:___________		2 = slight problem, but can be corrected easily
No. of members:________		3 = serious problem, need for project staff intervention

Indicators checked		Month/day of visit
		1	2	3	4	5	6	7	8	9	10	11	12
1	Weekly or monthly savings by all members
2	Regular review/increase savings amount
3	Clear policies on savings and loans
4	Percentage of savings fund in use for micro-enterprise development
5	Project loan disbursed and utilized per the agreement
6	Interest rate on loans to members
7	Regular review/increase interest rate
8	Group able to prepare and assess business plans/loan applications
9	Decisions on loans based on business plan
10	Loan duration based on requirement enterprise/entrepreneur
11	100 % repayment rate
12	Members have individual savings record
13	Members have individual loan record
14	Group financial records up to date and correct
15	Members are informed about group's financial status
16	Members keep cash records
17	Members make regular income statements
18	Members enterprises are profitable
19	Members share experiences in group
20	Group receives required training/advisory service

Name Project Officer:______________________

Date:_____________________________

Annex 4. Business plan forms

A. Production enterprise

Borrower:_______________

Loan Application:_________

Date Received:___________

A. Production Aspects

1. What crop(s) / livestock you intend to produce?:

2. Please indicate the la size/no. of heads, projected harvest per cycle and the time period covered in producing # 1.

Crops / Livestock	Land Size / No. of Heads	Projected Harvest	Crop Season	Period Covered (Months)
a
b

3. Have you produced such crop/livestock before? --- If yes, what is your previous average

harvest?

4. If no, do you have skills in raising such crops (s) / livestock? ---

If no, where will you obtain the technical advice (state government agency and contac person):

5. Please list all raw materials/production inputs, labor requirements and costs involved in producing # 1. By accomplishing the "Production Plan Form". If more than I crop I livestock, please accomplish the Form for each crop or livestock.

6. What equipment, facilities, and/or fools you need"? Please list items already existing items to be bought/constructed, and items that can be obtained on credit ( to be deducted from sales proceeds) Indicate estimated I if e-years and costs of such items.

Borrower:	Production Plan for Year	Location:
	Land Size/No.. of Heads:
Crop/Livestock	Land Description 4/

	Production Inputs 2/							Labor Requirement							Schedule/Months
					Acquisition 3/
Activities 1/	Item	Quantity	Unit Price	Total Cost	Cash	Credit	# of Workers	Wage Rate	# of Days	Total Cost	1	2	3	4	5	6	7	8	9	10	11	12

Notes:

1/ List all activities chronologically from production up to harvesting/post-harvest

2/ List all inputs required such as seedings fertilizers, pesticides or stocks/chicks, feed and chemicals.

3/ Check if such will be obtained on credit (to be deducted from sales) or to be bought in cash.

4/ For tend description, please state whether low-land irrigated, non-irrigated/rainfed or upland.

Equipment, facilities and tools which can be used for more than one production cycle.
A. Existing	B. To be bought / constructed	C. Can be obtained on credit
1 Item.	1. Item	1. Item:
Life:	Life:	Life:
Cost:	Cost:	Cost:
2. Item:	2. Item:	2. Item:
Life:	Life:	Life:
Cost:	Cost:	Cost:
3 Item:	3. Item:	3. Item:
Life:	Life:	Life:
Cost:	Cost:	Cost:

B. Marketing Aspects

1. Where will you sell your produce (location)?

2. To whom will you sell (specify name of company and address):

3. What is/are their buying price(s) and your expected volume to be sold? (If buyer requires specific quality, state the pricing per quality specification and estimated volume per quality).

Quality Category	Unit Price	Expected Volume to be sold
1
2
4
	TOTAL

4. Have you sold to this buyer before? ----- If yes, what was the previous pricing and

volume sold? ----- Since when? -----. Do you know of persons in the village who have sold to this buyer before persons in the village who have sold to this buyer before (Please name them): -----

5. Do you expect changes in the pricing you stated in #3 within the year? ----- If yes, what price changes do you expect? -----

6. What additional costs will you incur in selling and delivering your produce to your buyer? (e.g. sacks, transport, etc.)

Items ____________________

Amount ________________________

7. Do you know of alternative buyers? If yes, please list them, their location and buying prices.

Buyer __________________

Location/Address ____________________________________

Price ________________

C Organization and Management

1. If household-managed

a. From your family, including yourself, who will be involved and what will be their role(s)/tasks?

Family Member _____________

Tasks / Responsibilities ___________________

b. Do you intend to keep financial records? ----- Does your assigned accountant/bookkeeper know how to prepare cash book? ----- If no, when does your group wish to be trained? c. How often do you plan to meet as a group to monitor/evaluate the project? d. Do you intend to deposit cash balances in the bank? If yes, who are the signatories? If no, who will keep the cash?

2. If group managed

a. Who are the group members involved in the project and what are their responsibilities?

Name of Member ____________________________

Tasks / Responsibilities ______________________________________

b. Do you intend to keep financial records? ----- Does your assigned accountant/bookkeeper know how to prepare cash book? ----- If no, when does your group wish to be trained?

c. How often do you plan to meet as a group to monitor/evaluate the project? -----

d. Do you intend to deposit cash balances in the bank? If yes, who are the signatories? If no, who will keep the cash? -----

D. Financial Aspects

1. Investment Plan Please fill up the following format.

Cost	Total	Own	Other 1/	Group
Items	Amount	Savings	Borrowings	Loan
A. Fixes assets (Eqpt., Facilities, Tools)
B. Production Costs 2/ Inputs:
Inputs:
Hired Labor
Use of facilities:
C. Other Costs 2/
Total

Note:

1) Other borrowings refer to loans acquired from friends, relatives, group fund.

2) Include only items to be bought on cash. Exclude those obtained on credit (that can be deducted from sale proceeds). Costs reflected here should be those needed for one cycle.

3) Expenses are those expenses incurred in selling and delivery, tax, etc.

3. Projected Income Statement. Please accomplish the projected Income Statement Form per crop/livestock.

Projected Income Statement
Crop/Livestock :
		First Cycle	One Year
Gross Sales (*1)
Other Income
Total Income
Less: Production Costs (*2)
	Materials
Hired Labor
Use of Facilities
Total Production Costs
Gross Profit
Less: Other Expenses
Net Cash Income
Less: Depreciation (*3)
Interest on loans
Net Profit

Note:

1 ) To compute gross sales

a) If only 1 quality requirement: Sales = Volume x Selling Price

b) If more then 1 quality required:

Quality A: Sales (A) = Volume (A) x Price (A)

Quality B: Sales (B) = Volume (B) x Price (B)

Quality C: Sales (C) = Volume (C) x Price (C)

Sales (Total) = Sales (A) + Sales (B) + Sales (C)

2) Include all costs including those items obtained on credit.

3) Depreciation/year = Cost of Equipment/Tool/Facility / Life years

For depreciation/cycle = depreciation/year / no. of cycles/year

Break - Even Levels

a. Break - Even Price = -----

b. Break - Even Volume = -----

3. Projected Cash Flow: Please compute using format below

Cash Flow Projection

Cash In		Cash Out		Balance
Item ( beginning cash, loans, sales, others inflows)	Amount	Item (expenses, other outflows)	Amount	Amount	Date
Ending Cash
Balance before
Loan Amortization
Loan Amortization
Ending Cash Balace

4. Loan Payment Plan

a. For the other borrowings, what are the terms of the loan(s)? (interest, maturity, frequency of payment):

b. For the P28 loan, what is your plan of payment?

Schedule	Months	Source and Amount
		Project	Other Income
First 3 months
4th to 6th month
7th to 9th month
10th to 12th month

c. If you have other sources of household income, please specify:

Source of Income	Amount of Earnings	Month Earned*
* Please state the time (months) when you expect to get such earnings/income.

Submitted by:

(Signature Over Name of Borrower)

(Date)

B. Processing enterprise

Borrower:________________

Loan Application:_________

Date Received:___________

A. Marketing Aspects

1. What product(s) you intend to sell? -----

2. Please describe your target market and marketing strategy. -----

2.1 . If you don't have definite buyer(s)

a. Where will you sell (location of sales outlets)?

b. What is your estimated number of household in these target villages? ----- What

percentage of these do you expect will buy your product? ----- What do you think will be average quantity and frequency of one typical buyer?

c. Are these existing businesses similar to yours (selling the same product) operating in your target areas? ----- If yes, what is your estimate percentage of people from these areas that buy from them? ----- Are these people satisfied with them? ----- Why or why not? -----

d. What are the features that will make your product(s) more attractive that these existing businesses? -----

e. What will be the pricing of your product(s)? -----

Product/Quality _____________

Price _____

f.. How will you sell/distribute your product(s) ? -----

g. What will be the costs of selling/distribution? -----

Cost Item ________

Amount ______

h. How will your product(s) be known to your target market? Will there be costs involved? ----- How much?

2.2 If you have identified definite buyer(s)

a. To whom will you sell? (State name of Company/person and address): -----

b. What is/are their buying price(s) and quality specifications? -----

Quality ______

Categories Price ______________

c. Have you sold to this buyer before? ----- If yes, what was the previous pricing and volume sold? ----- Do you know of persons who have sold to this buyer? (please name them):

d. Do you expect changes in the pricing you stated in (b) within this year? If yes, what changes? -----

e. What additional costs will you incur in delivering/transporting the produce to your buyer?

Cost Item ________

Amount ______

f. Do you know of alternative buyers? ----- If yes please list them below:

Buyer _____

Location/Address ______________

Buying Price ___________

3. Please indicate below your sales projections/plan.

a. Frequency of selling/delivery, please check:

daily

monthly

others, please specify:

b. Sales Plan

	Sales Volume Per Delivery 1/(1 )	No. of Delivery/ Selling 2/(2)		Total Volume 3/(3)		Unit Price(4)	Total Sales 4/(5)
		Per	Per	Per	Per		Per	Per
		Mo.	Yr.	Mo.	Yr.		Mo.	Yr.
Peak Season
Lean Season
Normal

Note:

1 ) State volume to be sold per delivery or selling cycle.

2) Fill up applicable box.. If selling/delivery is daily, fill-up both per month and per year.

3) Total Volume = ( 1 ) x (2)

4) Total Sales = (3) x (4)

B. Production Aspects

1. Do you have skills in processing ? ------ If yes, how did you learn them? ------ If no how and when will you acquire the skills?

2. What are the machineries, equipment, tools you need in the project? Please list, and state capacity, cost, life-years, and after sales service to be provided by manufacturer.

Equipment/ Machine	Capacity	Cost	Life-years	After-Sales Service
1.
2.
3.

3. Where will your "factory"/project be located? -------

4. What basic raw materials are needed?

5. What minimum volume/quantity you plan to buy the above? ------- At what price? Total cost: -------

6. What is your estimated total volume of finished product that can be produced from the above quantity? -------

7. How much volume of finished product can you produce per day? -------

8. How much volume of finished product can you produce per day? -------

9. How much volume of finished product you plan to do per month? -------

10. Please list all other raw materials, supplies, labor and cost requirements needed to produce #5.

Item	Quantity	Unit Price/ Wage Rate	Total Cost
A. Other
Raw Material
B. Hired Labor

11. Please compute unit production cost

a. Total direct production cost:

Basic Raw Materials Cost 1/ :

Other Raw Materials Cost 2/ :

Hired Labor Cost 2/ :

= Total direct production cost :

Note:

1 / from # 5

2/ from # 10

b. Production volume stated in #6.

c. Unit Production Cost:

Note: Unit direct production cost = Production cost / Production volume

12. Please list all other costs (overhead costs) that may incurred in the production activities (e.g. electric bills, repairs, etc).

Cost Items

Cost / month

C Organization and Management

1. If household-managed

a. From your family, including yourself, who will be involved and what will be their role(s)/tasks?

Family Member

Roles / Tasks

b. Do you intend to keep financial records for the project? ------- Do know how to prepare cash book? ------- If no, when does your group wish to be trained? -------

2. If group managed

a. Who are the group members involved in the project and what are their tasks and responsibilities?

Name of Member

Tasks / Responsibilities

b. Do you intend to keep financial records? ------- Does your assigned accountant/

bookkeeper know how to prepare cash book? ------- If no, when does your group wish to be trained?

c. How often do you plan to meet as a group to monitor/evaluate the project? -------

d. Do you intend to deposit cash balances in the bank? ------- If yes, who are the signatories? ------- If no, who will keep the cash? -------

D. Financial Aspects

1. Investment Plan Please fill up the following format.

Cost	Total	Own	Other 1/	Group
Items	Amount	Savings	Borrowings	Loan
A. Fixes assets (Eqpt., Facilities. Tools)
B. Working Capital 2/
Raw Materials:
Hired Labor:
Use of facilities
C. Other Expenses 3/

Note:

1/ Refers to loans from friends' relatives, etc.

2/ Obtained from Part B # 10 and # 12.

3/ Refers to costs of selling for first delivery (ies) / or first month.

2. Projected Income Statement. Please compute projected income using the format below.

Projected Income Statement
Product:
Gross Sales	First Cycle	One Year
Other Income
Total Income
Less: Cost of Goods Sold
Raw Materials
Hired Labor
Use of Facilities
Total Cost of Goods Sold
Gross Profit
Less: Other Expenses
Net Cash Income
Less: Depreciation
Interest on loans
Net Profit

Note: (To be computed by the Project Staff)

a. Break-Even Price =

b. Break-Even Volume =

3. Projected Cash Flow: Please compute using format below

Cash Flow Projection

Cash In		Cash Out		Balance
Item (beginning cash, loans, sales,	Amount	Item (expenses, other ourtflows)	Amount	Amount	Date
Ending Cash
Balance before
Loan Amortization
Less:
Loan Amortization
Ending Cash Balace

4. Loan Payment Plan

a. For the other borrowings, what are the terms of the loan(s)? (interest, maturity, amortization): ----

b. For group loan, what is your plan of payment?

Schedule	Months	Source and Amount
		Project	Other Income
First payment
Second payment
Third payment
Fourth payment

c. If you have other sources income, please specify:

Source of Income	Amount of Earnings	Month Earned

Submitted by:

(Signature Over Name of Borrower)

(Date)

C. Trading enterprise

Borrower:___________

Loan Application:_____

Date Received:_______

A. Marketing Aspects

1. Where is the location of your business or where do you plan to sell? ----

2. Are there existing traders/similar business in your target areas? ---- If yes, are the people satisfied with their business? ---- Why or why not? ----

3. What are the features of your business that will make you more attractive to them? ----

4. Please list the goods you plan to sell, expected turn-over rates and your planned gross margin, using the format below:

Goods	Quantity	Turn-over 1/ Expected	Margin 2/	Remarks 3/

Note:

1/ Expected duration quantity of goods will be sold, in no. of days.

2/ Difference between wholesale buying price and your selling price.

3/ State reasons or basis of decisions.

5. Please prepare your inventory and sales plan good for one cash cycle by using the form at below.

Cash Cycle: ---- (state whether one month, one week, or 1 day)

Goods	Quantity Cycle	Unit Buying Price	Unit Selling Price	Gross Sales 1/

Note: 1/ Sales = Quantity x Selling Price

6. What were/was your basis for coming-up with the above pricing? -------

7. What are the equipment, tools or facilities you need to buy or construct? Please list them including cost and life years.

Existing			To Bought
Item	Life Years	Cost	Item	Life Years	Cost

8. What other costs will be entailed in your project (e.g. transportation, water, taxes)? Please list them.

Item ____

Cost ____

B. Organization and Management

1. If household-managed

a. From your family, including yourself, who will be involved and what will be their role(s)/tasks?

Family Member	Roles / Tasks

b. Do you intend to keep financial records for the project? ------- Do know how to prepare cash book? ------- If no, when does your group wish to be trained? ---

2. If group managed

a. Who are the group members involved in the project and what are their tasks and responsibilities?

Name of Member

Tasks

b. Do you intend to keep financial records? ------- Does your assigned accountant/ bookkeeper know how to prepare cash book? ------- If no, when does your group wish to be trained?

c. How often do you plan to meet as a group to monitor/evaluate the project? -------

d. Do you intend to deposit cash balances in the bank? ------- If yes, who are

the signatories? -------

If no, who will keep the cash? -------

C. Financial Aspects

1 . Investment Plan Please fill up the following format.

Cost	Total	Own	Other	Group
Items	Amount	Savings	Borrowings	Loan
A. Fixes assets (Eqpt., Facilities, Tools)
B. Working Capital
Goods Purchased:
Hired Labor:
Use of facilities:
C. Other Expenses
Total

2. Projected Income Statement. If cycle is one month or less, please compute income statement for one month. If cycle is more than a month, please compute for one year. Use the format below.

Projected Income Statement
Goods
Product:
Gross Sales	Period	One Year
Other Income
Total Income
Less: Cost of Goods Sold
Raw Materials
Hired Labor
Use of Facilities
Total Cost of Goods Sold
Gross Profit
Less: Other Expenses
Net Cash Income
Less: Depreciation
Interest on loans
Net Profit

3. Projected Cash Flow: If there are anticipated monthly sale fluctuations (i.e. seasonality) within the year, please compute for a one year cash flow projection.

Cash Flow Projection

Cash In		Cash Out		Balance
Item (beginning cash, loans, sales,	Amount	Item (expenses, other ourtflows)	Amount	Amount	Date
Ending Cash
Balance before
Loan Amortization
Less:
Loan Amortization
Ending Cash Balace

4. Loan Payment Plan

a. For the other borrowings, what are the terms of the loan(s)? (interest, maturity, amortization):

b. For group loan, what is your plan of payment?

Schedule	Months	Source and Amount
		Project	Other Income
First payment
Second payment
Third payment
Fourth payment

c. If you have other sources income, please specify:

Source of Income	Amount of Earnings	Month Earned

Submitted by:

(Signature Over Name of Borrower)

(Date)

D. Service enterprise

Borrower:_______________

Loan Application:_________

Date Received:__________

A. Marketing Aspects

1. Where will your business be located? -------

2. Are there existing businesses which offer similar services? ------- Are people satisfied with the service? ------- Why or why not? -------

3. What are your planned services/products? -------

4. What will make your business/service different from the others? -------

5. How would you price your service/products ? Please list.

Type of Service _____________

Pricing ______

How is/are the above pricing differ from others (competitors)? -------

6. How will your business/service be known by your target customers? -------

7. Please indicate your sales projections. Consider seasonalities (peak, lean, normal seasons). Use the format on sales projection.

B. Product Aspects

1. What are the raw materials, labor requirements and costs involved in your business? Please list all cost items needed for one cycle (one month).

Item

Quantity

Cost

Project:

Sales Projection

Sales Forecast

Total Sales (A + B + C)

A. Peaks Season

B. Lean Season

C. Normal Season

Item

Pricing

Per Day

Per Month

No. of Months

Total Sales

Per Day

Per Month

Per Months

No. of Months

Total Sales

Per Day

Per Month

Total Sales

2. What are the equipment. facilities' tools you need to purchase for the business? Please list and indicate cost and life years.

Item ____

Cost ____

Life-years ________

C. Organization and Management

1. If household-managed

a. From your family, including yourself. who will be involved and what will be their role(s)/tasks?

Family Member _____________

Roles /Tasks ___________

b. Do you intend to keep financial records for the project? --- Do know how to prepare cash boor;? --- If no. when does your group wish to be trained? ---

2. If group managed

a. Who are the group members involved in the project and what are their tasks and responsibilities'?

Name of Member ______________

Tasks _____

b. Do you intend to keep financial records? --- Does your assigned accountant/ bookkeeper know how to prepare cash book? --- If no' when does your group wish to be trained?

c. How often do you plan to meet as a group to monitor/evaluate the project? ---

d. Do you intend to deposit cash balances in the bank? --- If yes, who are the signatories?

If no, who will keep the cash? ---

D. Financial Aspects

1. Investment Plan Please fill up the following format.

Cost	Total	Own	Other	Group
items	Amount	Savings	Borrowings	Loan
A. Fixes assets (Eqpt.. Facilities, Tools)
B. Working Capital 11
Raw Materials:
Hired Labor:
Use of facilities:
C. Other Expenses
Total

Note: 1/ For working Capital needed for first cycle, please refer to Part B # I.

2. Projected Income Statement. Please use the format below.

Projected Income Statement
Service:
Period:
Gross Sales	Period	One Year
Other Income
Total Income
Less: Cost of Goods Sold
Raw Materials
Hired Labor
Use of Facilities
Total Cost of Goods Sold
Gross Profit
Less: Other Expenses
Net Cash Income
Less: Depreciation
Interest on loans
Net Profit

3. Projected Cash Flow: Please compute using format below.

Cash Flow Projection

Cash In		Cash Out		Balance
Item (beginning cash, loans, sales,	Amount	Item (expenses, other ourtflows)	Amount	Amount	Date
Ending Cash
Balance before
Loan Amortization
Less:
Loan Amortization
Ending Cash Balace

4. Plan of Payment

a. What are the teens of other borrowings? ----

b. For the group loan, what is your plan of payment? ----

Schedule	Months	Source and Amount
		Project	Other Income
First payment
Second payment
Third payment
Fourth payment

c. If you have other sources income, please specify:

Source of Income	Amount of Earnings	Month Earned

Submitted by:

(Signature Over Name of Borrower)

(Date)

Annex 5. Group financial records

GMF1: Individual savings record

(Part 1 Member's Passbook)

Name:________

Date	Amount Deposit	Cumulative Balance	Signature Group Treasurer	Group Seal

Note 1: Each member holds this record as evidence of her savings in the gro

Note 2: The group treasurer signs after each deposit

GMF2: Individual loan Record

Name Wang Jing

Total Number of Loans from start of group until starting date of this record:	3
Total Amount of Loans from start of group until starting date of this record:	1300 rmb

				Repayment schedule				Repayment Performance
Loan no	Purpose Loan	Date Loan	Amount of Loan	Installment No	Date	Amount	Amount Interest	Date	Amount	Amount Interest	Amount Penalty	Balance Over due	Date	Signature
4	Pig raising	94/6/1	500	1	94/7/1	100	5	94/7/31	100	5			94/7/31
	1			2	94/8/1	100	5	94/8/15	100	5	5		94/8/15
	1			3	94/9/1	100	5	94/9/1	100	5			94/913
				4	94/10/1	100	5	94/10/1	200	5			94/10/3
				5	94/11/1	100	5
5	Garment	95/1/2	1000	1	95/3/2	500	10	95/4/2	500	10	50
	Trade			2	95/4/2	500	10					500	95/6/1
5		Total	2800									500

GF1: Group savings record

Name Group:_____

Name	Total savings at* beginning this year	Year:__________Month												Total savings this year	Total savings since start group	Signature Treasure
Member		1	2	3	4	5	6	7	8	9	10	11	12			r
Total

*Total savings at the beginning of this year is the total savings from the start of the group until the beginning of this record

Note that this is the Cumulative Balance of the Individual Savings Record

GF2: Group loan record

Name group:

Total Number of Loans to members from start of group until starting date of this record:______

Total Amount of Loans to members from start of the group until starting date of this record:_____

Date	Loan No*	Name Member	Purpose Loan		Amount Loan	Duration Loan (months)	Monthly Interest (%)	Remarks
			Code**	Description

*For example, if until now 21 loans have been granted to members, start on this record with number 22

**Codes for purpose of loan:

1 = production type of enterprise	description e.g - silk worm raising, sheep raising, cotton planting, vegetable growi
2 = processing type of enterprise	description e.g.: mat weaving, starch or oil processing, bakery
3 = trading type of enterprise	description e.g.: buy/sell wallnuts, buy/sell garments
4 = service type of enterprise	description e g: restaurant, hairdressing, transportation, dancing hall

GF3: Group repayment (sample)

Background Information

On February 20, 1995, the group approved loans to 2 members, to Song Jing and to Wang Jin Hua with the following terms:

Song Jing borrows 300 rmb and has to repay:
	on April	150 rmb with 6 rmb interest	Actually, she repays 300 rmb on May 1 with 12 rmb interest
	on May	150 rmb with 6 rmb interest	and 15 rmb penalty
Wang Jin Hua borrows 500 rmb and has to re	on May	500 rmb with 20 rmb interest	Actually, she repays only 400 rmb on May 1 with 20 rmb interest

GF3 Group Repayment Record (Sample)

Name Group:___________Date: 20 April 1995

For the Month: 1995, April

	Payments due in this month				Payments made
Name Member	Installment No	Day	Amount	Amount Interest	Date	Amount	Amount Interest	Amount Penalty	Balance Over due	Remarks (reason default, action taken)
Song Jing	1	1	150	6					150

Notes: This is the report of the repayments due in April meeting. Balance Overdue is 150mb.

GF3 Group Repayment Record (Sample)

Name Group:___________Date: 20 May 1995

For the Month: 1995, April

	Payments due in this month				Payments made
Name Member	Installment No	Day	Amount	Amount Interest	Date	Amount	Amount Interest	Amount Penalty	Balance Over due	Remarks (reason default, action taken)
Song Jing	2	1	150	6	5/1	150	6	15

Notes: This is the report of the repayments due in April as reported in the May meeting. No more Balance Overdue

GF3 Group Repayment Record (Sample)

Name Group:___________Date: 20 May 1995

For the Month: 1995, May

	Payments due in this month				Payments made
Name Member	Installment No	Day	Amount	Amount Interest	Date	Amount	Amount Interest	Amount Penalty	Balance Over due	Remarks (reason default, action taken)
Song Jing	1	1	150	6	5/1	150	6	15
Wang Jin Hu	1	1	500	20	5/2	400	20		100

Notes: This is the report of the repayments due in May as reported in the May meeting. Balance overdue is 100mb

GF4: Group cash record

Name Group:_______

Beginning Balance (Cash Status)

Amount:

Cash In		Cash Out		Remaining Balance
Item	Amount	Item	Amount	Amount	Date

The Remaining Balance shows how much cash is available for loans to members

GF4 Group Cash Record (Sample)

Name Group:_______

Beginning Balance (Cash Status)

Amount:

Cash In		Cash Out		Remaining Balance
Item	Amount	Item	Amount	Amount	Date
Savings January	200			200	1/10
Savings February	200			400	2/10
		Loans to 2 members	350	50	2/15
Savings March	200			250	3/10
		Subscription women's magazine	50	200	3/11
Savings April	200			450	4/10
Loan Repayments	350			800	4/15
Interest Payments	14			814	4/15
		Loans to 4 members	750	64	4/20
Savings May	200			264	5/10

Note that the remaining balance shows how much cash is available for loans to members, e.g. in the May meeting there is 264 rmb available

GF5: Group statement savings and loans operations

(for quarterly submission to county project office)

Name Group:______	Signature Group Treasurer:_____
Number of members:_____	Signature Group Accountant:____
Date Statement:_____	Signature Group Auditor:_____
Period Statement (quarterly): month _ to month _

Item	Status at beginning of statement period	Status at end of statement period	Change	Explanation
1. Remaining Balance RF Loan
2. Average Savings/member/month
3. Total Savings
4. Total Number of Loans to Members
5 Total Amount of Loans to Members
6. Total Balance Overdue of Loans
7. Cash Balance
8. Balance Bank Account

Explanation:
Use Group Savings Record (GF1) for Item 3:	Average Savings per member per month
	Total Savings
Use Group Loan Record (GF2) for Item 4 and 5:	Total Number of Loans to Members
	Total Amount of Loans to Members
Use Group Repayment Record (GF3) for Item 6:	Total Balance Overdue
Use Group Cash Record (GF4) for Item 7:	Cash Balance

8(T): Group's financial status

For the Year_______
Name of Group:_______	Frequency: Once a Year
	Date Submitted:
Township:__________	Prepared by:_______

Year group was formed	199
1. Number of members
2. Date group received RF loan
3. Total amount of RF loan
4. Total balance of RF loan at reporting date (total received minus repayments)
5. Total amount of savings since start group (from GF1, GF5)
6. Average savings per member in reporting year (from GF1)
7. No. of loans in reporting year (from GF2, GF5)
8. Total amount of loans in reporting year (from GF2, GF5)
9. Interest rate of loans in % per month (from GF2)
10. Total no. of loans since start of the group (from GF2, GF5)
11. Total amount of loans since start of the group (from GF2, GF5)
12. Total Balance overdue at reporting date (from GF3, GF5)
13. Total Cash Balance at reporting date (from GF4, GF5)
14. Balance Bank Account at reporting date (from GF5)

8(T)-A: Income change group members

Name of Group:_____________	Frequency: Once a Year
Year Group was formed:______
Township:__________________	Prepared by:_______

	Total contribution to household income (rmb per year)*
Name Member	Before joining the group	At present	Change	Signature Member

*This is the total of the Net Profit of all enterprises the member undertakes by herself Remarks:

8(C): Consolidated report of group's financial status

For the Year______
	Frequency: Once a Year
County:________	Date Submitted:______
	Prepared by:________

Year group was formed	199	199	199	199	199	199	Total
1. Number of Groups
2 Number of members
3. Total balance of RF loans at reporting date
4. Total amount of savings since start groups
5. Average savings per member in reporting year
6. No. of loans in reporting year
7. Total amount of loans in reporting year
8. Interest rate of loans in % per month
9. Total no. of loans since start of the groups
10 Total amount of loans since start of the groups
11. Total Balance overdue at reporting date
12. Total Cash Balance at reporting date
13. Balance Bank Account at reporting date
14. Estimated Income change

9(G): Report of purpose of loans

	For the year_______
of Group:__________	Frequency:	Once a year
up was formed:_______	Date Submitted:	_______
Number of Members:_______	Prepared by:	_____

Description	New?	No. of Loans	Description	New?	No. of Loans	Description	New ?	No. of Loans	Description	New?	No. of Loans
Production			Processing			Trade			Service

Explanation:

production type of enterprise	description e.g.: silk worm raising, sheep raising, cotton planting, vegetable growing
processing type of enterprise	description e.g.: mat weaving, starch or oil processing, bakery
trading type of enterprise	description e 9: buy/sell wallnuts, buy/sell garments
service type of enterprise	description e.g.: restaurant, hairdressing, transportation, dancing hall over engaged in this type of enterprise, put x in the column "New?"

contains the information needed to fill in this form.

9(T): Report of purpose of loan

For the year_______
	Frequency: Once a year
	Date Submitted:_______
Township:____________	Prepared by:__________

Year Group was Formed	Total Number of Groups	Total Number o Members	Purpose of Loan				Listing of New Types of Enterprise
			Production No. of loans	Processing No. loans	Trade No. loans	Service No. loans
199
199
199
199
199
199
Total

9(C): Consolidated report of purpose of loan

For the year____________
	Frequency: Once a year
	Date Submitted:________
County:__________	Prepared by:_________

			Purpose of Loan								Listing of New Types of Enterprise
			Production		Processing		Trade		Service
Year Group was Formed	Number of Groups	Number of Members	No. of loans	% of loans	No. of loans	% of loans	No. of loans	% of loans	No. of loans	% of loans
199
199
199
199
199
199
Total

Annex 6: Loan application forms and agreements (samples)

Groups apply for project revolving fund loan by submitting the following documentation to the township project office:

Group Application Form.

part 1: Application Summary

part 2. Allocation of Loans to members

part 3. Summary of Purpose of Loans

part 4 Areas for Improvement

Attachments to Group Application Form:

Individual Loan Application

Individual Business Plan or Basic Information

Draft Loan Agreement (for loans to group members)

Township project office/leading group prepares and submits to the county project office:

Township Evaluation Report on Group Loan Application

Attachments to Township Evaluation Report.

Draft Loan Agreement (for loans to women's groups)

Complete Documentation of Group Application

County project office prepares and submits to the county Governing Body:

Evaluation Report on Loan Applications

Attachments to Evaluation Report.

Summary of Applications for Approval Governing Body

Summary of Purpose of Loans

Draft Loan Agreements per group for township)

Township Evaluation Reports

Group loan application

1. Name of Group:______________________________

2. Address:____________________________________

3. Number of Members:__________________________

4. Monthly Savings per Member:__________________

5. Total Savings at date:__________________________

6. Total Amount Group Loan Application:___________

(To be used as specified in part 2 of this statement)

7. Payment Schedule

Year/Month	Loan Repayment	Social Development Fund
	xxx
		xxx

Our group meets the qualifying criteria for project loans to women's groups, because:

- all members have undergone training group formation

- all members have undertaken monthly savings for 6 months

- our group has established a proper book keeping and financial management system

- our group has elected officers with designated officers

- our group conducts monthly meetings and makes decisions democratically

- each applicant has submitted a business plan

- our group has reviewed the loan applications carefully

On behalf of all members, the signatories of this application certify that the above information is true and that the group accepts full liability for repayment of the loan.

Signatories:

Date:__________

(Group president)

(Group Treasurer)

(President Loan Committee)

The total amount of the Group Loan will be disbursed to the members according to the following specification.

Name Member	Amount at Loan (rmb)	Duration of Loan (months)	Monthly Interest (%)	Type of* business	Purpose** of Loan

*Indicate the type of business: production, processing, trade or service

**Specify the kind of business: pig raising, vegetable production, beancurd processing, garments, grocer v shop. hair dressing, transportation

Summary of Purpose of Loans

Total No of Members

Description	No of members	% of members	Description	No of members	% of members	Description	No of members	% of members	Description	No of members	% of members
Production			Processing			Trade			Services

Areas for improvement

Our group has identified the following priority areas for improvement (describe what is needed, why it is needed and give suggestions on how it can be arranged: by the group themselves, with assistance from other villagers, the project, bureau, etc.)

Technical skills training:

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Technical advisory services:

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Market Information:

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Entrepreneurial skills:

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Other:

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Individual loan application