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Chapter 1: General Policy and Direction

(All amounts in US$ 000)

 

Major Programme

2002-03 Programme of Work

RG Programme Change

RG 2004-05 Programme of Work

ZRG Programme Change

ZRG 2004-05 Programme of Work

Trust Fund

1.1

Governing Bodies

17,030

98

17,128

(285)

16,843

0

1.2

Policy, Direction and Planning

22,623

769

23,392

(895)

22,497

211

1.3

External Coordination and Liaison

14,509

649

15,158

(153)

15,005

539

1.9

Programme Management

731

(731)

0

0

0

0

Total

54,893

785

55,678

(1,333)

54,345

750

Cost Increases

   

5,000

 

4,965

 

Total - recosted

   

60,678

 

59,310

 

280. This chapter covers provisions for Governing Bodies, as well as a number of offices, principally at Headquarters, but also outside Rome (Liaison Offices). The major apparent change stems from the elimination of the hitherto separate heading for Programme Management, 1.9. The corresponding resources have been distributed over the other Major Programmes under the Chapter to which the small administrative unit, formerly budgeted under 1.9, provides services. Other resource changes are explained below.

Major Programme 1.1: Governing Bodies

(All amounts in US$ 000)

 

Programme

2002-03 Programme of Work

RG Programme Change

RG 2004-05 Programme of Work

ZRG Programme Change

ZRG 2004-05 Programme of Work

Trust Fund

1.1.1

Conference and Council

6,786

(7)

6,779

(59)

6,720

0

1.1.2

Conference Services

7,253

(33)

7,220

(161)

7,059

0

1.1.3

Protocol Services

1,840

(43)

1,797

(42)

1,755

0

1.1.9

Programme Management

1,151

181

1,332

(23)

1,309

0

Total

17,030

98

17,128

(285)

16,843

0

Cost Increases

   

558

 

547

 

Total - recosted

   

17,686

 

17,390

 

281. A shift in resources to Programme 1.1.9, together with a limited amount of additional funds, is to contribute to the cost of the new post of Information Technology Officer (ITO) in the General Affairs and Information Department (GI). Reductions in non-staff resources of the Conference, Council and Protocol Affairs Division (GIC) will more than cover the needed upgrading of a post of Protocol Liaison Officer and the creation of a new post of secretary to the Independent Chairperson of the Council, G-3.

Impact of Zero Real Growth (ZRG) Resource Levels

The ZRG scenario implies a significant reduction of the resources available to the GIC Division, including its contribution to the cost of the ITO post in the Office of the Assistant Director-General (GID). It will impact negatively on the capacity of the Division to reinforce Protocol activities, as well as on the intended improved support to the Independent Chairperson of the Council.

Programme 1.1.1: Conference and Council

(All amounts in US$ 000)

 

Programme Entity

2002-03 Programme of Work

RG Programme Change

RG 2004-05 Programme of Work

ZRG Programme Change

ZRG 2004-05 Programme of Work

1.1.1.1

Conference

1,665

53

1,718

(55)

1,663

1.1.1.2

Council

1,997

(53)

1,944

(2)

1,942

1.1.1.3

Finance Committee

666

0

666

(1)

665

1.1.1.4

Programme Committee

541

0

541

(1)

540

1.1.1.5

Committee on Constitutional and Legal Matters

112

0

112

0

112

1.1.1.6

Other Council Committees

225

0

225

0

225

1.1.1.7

Regional Conferences

1,088

(7)

1,081

0

1,081

1.1.1.8

Meetings of Permanent Representatives

409

0

409

0

409

1.1.1.9

McDougall Memorial Lecture and Commemorative Awards

83

0

83

0

83

Total

6,786

(7)

6,779

(59)

6,720

Cost Increases

   

173

 

172

Total - recosted

   

6,952

 

6,892

282. This programme covers the direct costs of sessions of the Conference and Council, as well as some Council Committees and FAO Regional Conferences. Expenditures relate primarily to costs for documentation, interpretation and short-term staff, in addition to the travel of government representatives, as provided for in the Financial Regulations. The programme also includes provisions related to the McDougall Memorial Lecture and commemorative awards.

2004-05 Estimates by Funding Source, Unit and Region (US$ 000)

Funding Source

Organizational Unit

Region

Fund

Total

Unit

Programme of Work

Trust Fund

Total

Region

Total

Programme of Work

 

GIC

5,698

0

5,698

Global

5,698

Regular Programme

6,779

RO

1,081

0

1,081

Africa

256

Programme of Work

6,779

       

Asia and Pacific

252

Trust Fund Activities

         

Near East

157

Trust Funds

0

       

Europe

248

Trust Fund Activities

0

       

Latin America / Caribbean

168

Programme 1.1.1 Total

6,779

 

6,779

0

6,779

 

6,779

Programme 1.1.2: Conference Services

(All amounts in US$ 000)

 

Programme Entity

2002-03 Programme of Work

RG Programme Change

RG 2004-05 Programme of Work

ZRG Programme Change

ZRG 2004-05 Programme of Work

1.1.2.1

Support to Governing Bodies and Relations with Governments

3,801

46

3,847

(128)

3,719

1.1.2.2

Meeting Programming and Documentation Services

3,452

(79)

3,373

(33)

3,340

Total

7,253

(33)

7,220

(161)

7,059

Cost Increases

   

260

 

252

Total - recosted

   

7,480

 

7,311

283. Programme 1.1.2 covers the cost of the Secretariat for Conference and Council sessions, including preparation of agendas, schedules of documents and providing meeting room facilities. These services are also provided for other meetings at Headquarters. The Programme serves as the focal point for relations with all Intergovernmental Organizations (IGOs) outside the UN system, excluding funding institutions such as the regional banks. This involves policy advice and liaison, maintenance of reference materials and documentation.

284. GIC will continue to ensure effective management of meetings and efficient utilization of translation, interpretation and printing services, including supportive computerized information systems. The more balanced use of languages has resulted in significant increases in translation volumes; new technologies and reorganized work processes have been implemented to manage this workload and improve services to clients.

285. It is recalled that interpretation services and translation of documents and internal printing activities are carried out under two self-financing pool accounts. The expected level of resources to be managed through these pool accounts is in excess of US$ 10 million.

2004-05 Estimates by Funding Source, Unit and Region (US$ 000)

Funding Source

Organizational Unit

Region

Fund

Total

Unit

Programme of Work

Trust Fund

Total

Region

Total

Programme of Work

 

AFI

505

0

505

Global

7,220

Regular Programme

7,220

GIC

6,715

0

6,715

   

Programme of Work

7,220

           

Trust Fund Activities

             

Trust Funds

0

           

Trust Fund Activities

0

           

Programme 1.1.2 Total

7,220

 

7,220

0

7,220

 

7,220

Programme 1.1.3: Protocol Services

(All amounts in US$ 000)

 

Programme Entity

2002-03 Programme of Work

RG Programme Change

RG 2004-05 Programme of Work

ZRG Programme Change

ZRG 2004-05 Programme of Work

1.1.3.0

Protocol Services

1,840

(43)

1,797

(42)

1,755

Total

1,840

(43)

1,797

(42)

1,755

Cost Increases

   

59

 

57

Total - recosted

   

1,856

 

1,812

286. This programme covers liaison and protocol work at Headquarters, i.e. liaison with Permanent Representatives and Missions accredited to FAO, liaison with the host government regarding implementation of the Headquarters Agreement, and the issuance of travel documents, visas and identity cards.

2004-05 Estimates by Funding Source, Unit and Region (US$ 000)

Funding Source

Organizational Unit

Region

Fund

Total

Unit

Programme of Work

Trust Fund

Total

Region

Total

Programme of Work

 

AFI

152

0

152

Global

1,797

Regular Programme

1,797

GIC

1,645

0

1,645

   

Programme of Work

1,797

           

Trust Fund Activities

             

Trust Funds

0

           

Trust Fund Activities

0

           

Programme 1.1.3 Total

1,797

 

1,797

0

1,797

 

1,797

Major Programme 1.2: Policy, Direction and Planning

(All amounts in US$ 000)

 

Programme

2002-03 Programme of Work

RG Programme Change

RG 2004-05 Programme of Work

ZRG Programme Change

ZRG 2004-05 Programme of Work

Trust Fund

1.2.1

Director-General's Office

6,194

151

6,345

(188)

6,157

0

1.2.2

Programme Planning, Budgeting and Evaluation

7,107

192

7,299

(419)

6,880

211

1.2.3

Audit and Inspection

5,478

350

5,828

(213)

5,615

0

1.2.4

Legal Services

2,391

87

2,478

(68)

2,410

0

1.2.5

Programme and Operational Coordination

1,453

(11)

1,442

(7)

1,435

0

Total

22,623

769

23,392

(895)

22,497

211

Cost Increases

   

1,126

 

1,108

 

Total - recosted

   

24,518

 

23,605

 

287. This major programme covers: provisions for the immediate Office of Director-General (ODG), the Office of Programme, Budget and Evaluation (PBE) and the Office of the Inspector-General (AUD). It also includes the share of the total costs of the Legal Office (LEG) as relates to legal services to the Organization and the share of the cost of the Office for Coordination of Normative, Operational and Decentralized Activities (OCD) as relates to its overall coordination responsibilities. The remaining costs of the latter two offices are budgeted under Programme 3.1.3, Legal Assistance to Member Nations, Major Programme 3.4, FAO Representatives, and Programme 3.5.3, Cooperation Agreements with Member Nations and Support to ECDC and TCDC.

288. The 2002-03 allocation under Programme 1.2.2: Programme Planning, Budgeting and Evaluation, included a one-time provision for the development of the comprehensive budget preparation and work planning system (Programme Planning, Implementation Reporting and Evaluation System [PIRES]), which can, therefore, be reprogrammed for other purposes in 2004-05. This has been used, in part, to regularize three temporary posts under 1.2.1 Director-General’s Office and also to strengthen work under 1.2.3 Audit and Inspection.

Impact of ZRG Resource Levels

The impact will be felt essentially under: Programme 1.2.2 in terms of reduced capacity to undertake peer group reviews of major evaluation results and benchmarking studies; and under Programme 1.2.3 in terms of reduced support to tender operations and a lower travel and consultancy provision, negatively affecting the work plan of AUD, especially in decentralized locations.

Programme 1.2.1: Director-General's Office

(All amounts in US$ 000)

 

Programme Entity

2002-03 Programme of Work

RG Programme Change

RG 2004-05 Programme of Work

ZRG Programme Change

ZRG 2004-05 Programme of Work

1.2.1.0

Director-General's Office

6,194

(78)

6,116

(157)

5,959

1.2.1.S9

Management Support Services

0

229

229

(31)

198

Total

6,194

151

6,345

(188)

6,157

Cost Increases

   

341

 

337

Total - recosted

   

6,686

 

6,494

289. This programme covers the immediate Offices of the Director-General and the Deputy Director-General, including the Cabinet.

2004-05 Estimates by Funding Source, Unit and Region (US$ 000)

Funding Source

Organizational Unit

Region

Fund

Total

Unit

Programme of Work

Trust Fund

Total

Region

Total

Programme of Work

 

AFI

314

0

314

Global

6,345

Regular Programme

6,345

ODG

6,031

0

6,031

   

Programme of Work

6,345

           

Trust Fund Activities

             

Trust Funds

0

           

Trust Fund Activities

0

           

Programme 1.2.1 Total

6,345

 

6,345

0

6,345

 

6,345

Programme 1.2.2: Programme Planning, Budgeting and Evaluation

(All amounts in US$ 000)

 

Programme Entity

2002-03 Programme of Work

RG Programme Change

RG 2004-05 Programme of Work

ZRG Programme Change

ZRG 2004-05 Programme of Work

1.2.2.1

Programme Planning and Budgeting

4,635

(4,635)

0

0

0

1.2.2.2

Evaluation

2,472

337

2,809

(299)

2,510

1.2.2.A1

Programme Planning, Implementation Reporting and Evaluation Support System (PIRES) Project

0

765

765

(4)

761

1.2.2.P1

Planning, Programming and Budgeting

0

1,591

1,591

(38)

1,553

1.2.2.P2

Programme Implementation Support and Monitoring

0

1,270

1,270

(37)

1,233

1.2.2.S2

External Liaison

0

346

346

(2)

344

1.2.2.S3

Policy Formulation

0

241

241

(1)

240

1.2.2.S9

Management Support Services

0

277

277

(38)

239

Total

7,107

192

7,299

(419)

6,880

Cost Increases

   

384

 

375

Total - recosted

   

7,683

 

7,255

290. This programme covers the coordination of programme formulation leading to planning documents such as the Strategic Framework, Medium-Term Plan (MTP) and biennial Programme of Work and Budget (PWB). It encompasses the full programming cycle through allotment setting, implementation monitoring and evaluation. This work is facilitated by appropriate corporate information systems at both centralized and decentralized level (e.g. the PIRES system). Advice is provided on budget formulation of field projects, and on the application of approved support cost recovery policies.

291. PBE also monitors and evaluates the likely flow of resources for all sources as well as external factors (e.g. inflation, exchange rates, etc.) which may impact upon the Programme of Work and acts as the focal point for contacts with the Joint Inspection Unit (JIU).

292. FAO's comprehensive evaluation work will be pursued in accordance with the new regime approved by the Council. This will include increased emphasis on strategic evaluations as well as the full implementation of annual assessments and auto-evaluation by responsible officers themselves. Field project and programme evaluation missions will aim at improving the overall approach to technical assistance, as well as the effectiveness of individual projects.

293. In addition to the above key planning documents, the office will prepare evaluation reports for consideration by the Programme Committee, the Programme Evaluation Report (PER) and the Programme Implementation Report (PIR), as major accountability reports, in cooperation with all units concerned.

294. In an experiment to apply the new programme model to “non-technical” areas, previous Sub-programme 1.2.2.1 is now broken down into main component activities (using the same symbols as in technical areas).

2004-05 Estimates by Funding Source, Unit and Region (US$ 000)

Funding Source

Organizational Unit

Region

Fund

Total

Unit

Programme of Work

Trust Fund

Total

Region

Total

Programme of Work

 

AFI

327

0

327

Global

7,510

Regular Programme

6,369

ODG

268

0

268

   

TF / UNDP PSC

730

PBE

6,704

211

6,915

   

Secondments

180

           

Other Sundry

20

           

Programme of Work

7,299

           

Trust Fund Activities

             

Trust Funds

211

           

Trust Fund Activities

211

           

Programme 1.2.2 Total

7,510

 

7,299

211

7,510

 

7,510

Programme 1.2.3: Audit and Inspection

(All amounts in US$ 000)

 

Programme Entity

2002-03 Programme of Work

RG Programme Change

RG 2004-05 Programme of Work

ZRG Programme Change

ZRG 2004-05 Programme of Work

1.2.3.1

Internal Audit

4,623

223

4,846

(190)

4,656

1.2.3.2

External Audit

855

(43)

812

0

812

1.2.3.S9

Management Support Services

0

170

170

(23)

147

Total

5,478

350

5,828

(213)

5,615

Cost Increases

   

184

 

182

Total - recosted

   

6,012

 

5,797

295. The audit regime at FAO, as specified in FAO's Basic Texts, consists of External Audit provided by the Auditor-General (or person exercising an equivalent function) of a Member Nation appointed by the Governing Bodies of the Organization and reporting directly to them, and an Internal Audit function performed by the Office of the Inspector-General (AUD) located in the Office of the Director-General. The External Auditor’s main objective is to render an opinion on the financial statements as well as the internal controls of the Organization. AUD operates as an integral part of the Organization’s system of internal controls, following best practices, and under policies established by senior management. Full cooperation exists between the External Auditor and the Inspector-General to ensure proper planning, coordination and complementarity of action on the programme of work. The External Auditor receives copies of all audit reports issued by the Inspector-General. In addition, the annual report of the Inspector-General to the Director-General, as well as any other reports deemed necessary, are communicated to the Finance Committee.

296. The audit strategy and scope of AUD retain the concept of comprehensive auditing embodying, financial, compliance, performance and ‘value for money’ features. Accordingly, the internal audit function will continue to address Headquarters activities and programmes, focusing on such aspects as reliability and integrity of financial operations, compliance with the Organization's rules and regulations, and the proper safeguarding of assets. Audits of decentralized activities will continue to provide assurance that field operations are managed in an economical, efficient and effective manner, with emphasis on the most significant programme priorities. In this regard, the local audit programme (supervised by the Finance Division and budgeted under programme 5.2.1) will constitute an integral part of the control environment. Special reviews, studies and investigations will be carried out to assess performance and value-for-money aspects, including instances of fraud or potential fraud. AUD will continue to offer independent supervision of tender panel operations, involving the opening of some 800 tenders during the biennium.

297. In addition, the Internal Audit programme will continue to assist management in improving the operations of the Organization, promoting control at reasonable cost, and will actively follow up on the implementation of audit recommendations. Advisory services will be provided to units for them to discharge their responsibilities in the most effective manner, and participation will continue to be ensured in various internal committees and working groups, as required.

2004-05 Estimates by Funding Source, Unit and Region (US$ 000)

Funding Source

Organizational Unit

Region

Fund

Total

Unit

Programme of Work

Trust Fund

Total

Region

Total

Programme of Work

 

AFD

812

0

812

Global

3,451

Regular Programme

5,132

AFI

240

0

240

Africa

581

TF / UNDP PSC

591

AUD

4,607

0

4,607

Asia and Pacific

533

Other Sundry

105

ODG

165

0

165

Near East

488

Programme of Work

5,828

RO

4

0

4

Europe

194

Trust Fund Activities

         

Latin America / Caribbean

581

Trust Funds

0

           

Trust Fund Activities

0

           

Programme 1.2.3 Total

5,828

 

5,828

0

5,828

 

5,828

Programme 1.2.4: Legal Services

(All amounts in US$ 000)

 

Programme Entity

2002-03 Programme of Work

RG Programme Change

RG 2004-05 Programme of Work

ZRG Programme Change

ZRG 2004-05 Programme of Work

1.2.4.0

Legal Services

2,391

(94)

2,297

(43)

2,254

1.2.4.S9

Management Support Services

0

181

181

(25)

156

Total

2,391

87

2,478

(68)

2,410

Cost Increases

   

139

 

136

Total - recosted

   

2,617

 

2,546

298. Programme 1.2.4 is delivered by the Legal Counsel and the General Legal Affairs Service, while maintaining strong interactions with Programme 3.1.3, Legal Assistance to Member Nations, implemented by the Development Law Service.

299. Programme 1.2.4 covers the "in-house counsel" work of LEG including advice to the Director-General, technical and administrative departments and Governing Bodies of the Organization on legal matters; servicing of the Committee on Constitutional and Legal Matters (CCLM); preparation of international legal agreements at the global and regional levels; performance of the Director-General's depositary functions; advice on legal aspects of relations with the host government and with other governments and international organizations; representation of FAO in judicial proceedings and in settlements of disputes and, in particular, handling of cases before the International Labour Organization (ILO) Administrative Tribunal. The Legal Office also provides services to the World Food Programme (WFP) Secretariat and Executive Board under this programme.

300. The programme seeks to be responsive to requests from "its clients". It is expected that high priority matters to be dealt with during the 2004-05 biennium will include:

  1. follow-up to the World Food Summit: five years later (WFS:fyl), in particular assistance to Member Nations in their efforts towards the progressive realization of the right to food in the context of national food security;
  2. further work on the legal aspects of the conservation and sustainable utilization of genetic resources for food and agriculture, in particular further development of the FAO International Network of Gene Banks through the conclusion of a series of bilateral agreements, and further work on animal genetic resources, including material transfer agreements;
  3. support to international fisheries instruments; in particular, some binding agreements such as the UN Fish Stocks Agreement and the FAO Compliance Agreement, and voluntary instruments such as the Code of Conduct for Responsible Fisheries (CCRF), are now being supplemented by a number of voluntary instruments (known as International Plans of Action [IPOAs]) negotiated under FAO auspices;
  4. legal advice on intellectual property questions, especially concerning copyrights, patents and trade marks;
  5. legal advice relating to the functioning of the Interim Commission on Phytosanitary Measures, the Commission on Genetic Resources for Food and Agriculture acting as Interim Committee for the International Treaty on Plant Genetic Resources for Food and Agriculture, the Codex Alimentarius Commission, the participation of the European Community (EC) in bodies and agreements established under the Constitution of FAO;
  6. legal aspects of personnel matters; and
  7. legal services to WFP.

2004-05 Estimates by Funding Source, Unit and Region (US$ 000)

Funding Source

Organizational Unit

Region

Fund

Total

Unit

Programme of Work

Trust Fund

Total

Region

Total

Programme of Work

 

AFI

128

0

128

Global

2,478

Regular Programme

2,059

LEG

2,175

0

2,175

   

Secondments

159

ODG

175

0

175

   

Other Sundry

260

           

Programme of Work

2,478

           

Trust Fund Activities

             

Trust Funds

0

           

Trust Fund Activities

0

           

Programme 1.2.4 Total

2,478

 

2,478

0

2,478

 

2,478

Programme 1.2.5: Programme and Operational Coordination

(All amounts in US$ 000)

 

Programme Entity

2002-03 Programme of Work

RG Programme Change

RG 2004-05 Programme of Work

ZRG Programme Change

ZRG 2004-05 Programme of Work

1.2.5.0

Programme and Operational Coordination

1,453

(11)

1,442

(7)

1,435

Total

1,453

(11)

1,442

(7)

1,435

Cost Increases

   

78

 

78

Total - recosted

   

1,520

 

1,513

301. Under Programme 1.2.5, OCD will continue to support the decentralization policy, i.e. to ensure that functional relationships between Headquarters and decentralized offices are conducive to overall cost-effectiveness and due responsiveness of services to Members. OCD will, therefore, continue to monitor the implementation of the decentralization policy and related coordination arrangements and will provide information and guidance to other FAO units, both at Headquarters and in the field, on coordination issues.

302. This work involves, inter alia, the preparation of documents on decentralization issues for consideration by Governing Bodies and senior management and support to Regional Offices in the organization of Regional Conferences. Other activities are the six-monthly Management Letters to FAO Representatives containing feedback and guidance from Headquarters and the management of the Small-scale Facility for FAO Representatives. Work on partnership programmes is covered under Programme 3.5.3.

2004-05 Estimates by Funding Source, Unit and Region (US$ 000)

Funding Source

Organizational Unit

Region

Fund

Total

Unit

Programme of Work

Trust Fund

Total

Region

Total

Programme of Work

 

AFI

73

0

73

Global

1,442

Regular Programme

1,442

OCD

1,369

0

1,369

   

Programme of Work

1,442

           

Trust Fund Activities

             

Trust Funds

0

           

Trust Fund Activities

0

           

Programme 1.2.5 Total

1,442

 

1,442

0

1,442

 

1,442

Major Programme 1.3: External Coordination and Liaison

(All amounts in US$ 000)

 

Programme

2002-03 Programme of Work

RG Programme Change

RG 2004-05 Programme of Work

ZRG Programme Change

ZRG 2004-05 Programme of Work

Trust Fund

1.3.1

External Relations and Coordination

5,020

492

5,512

(52)

5,460

0

1.3.2

Liaison Offices

9,489

157

9,646

(101)

9,545

539

Total

14,509

649

15,158

(153)

15,005

539

Cost Increases

   

3,316

 

3,310

 

Total - recosted

   

18,474

 

18,315

 

303. Programme 1.3.1 includes a new post for SAD, to enable this unit to face expanding workloads linked to UN system cooperation and coordination, in effect regularizing temporary arrangements used so far. A technical adjustment was also made transferring posts from Programme 1.2.1 that relate more directly to work under 1.3.1.

Impact of ZRG Resource Levels

Only minor reductions would result from ZRG, principally for non-staff provisions.

Programme 1.3.1: External Relations and Coordination

(All amounts in US$ 000)

 

Programme Entity

2002-03 Programme of Work

RG Programme Change

RG 2004-05 Programme of Work

ZRG Programme Change

ZRG 2004-05 Programme of Work

1.3.1.1

United Nations System Organizations

1,372

819

2,191

(37)

2,154

1.3.1.3

Contributions to Inter-agency Coordination Mechanisms

3,648

(424)

3,224

(2)

3,222

1.3.1.S9

Management Support Services

0

97

97

(13)

84

Total

5,020

492

5,512

(52)

5,460

Cost Increases

   

2,327

 

2,328

Total - recosted

   

7,839

 

7,788

304. Sub-programme 1.3.1.1 covers the work of the unit under SAD, which supports FAO's cooperation with other organizations of the UN system through monitoring of developments, information exchange and facilitating FAO's participation in the meetings of the Chief Executives Board (CEB) and subsidiary machinery.

305. Sub-programme 1.3.1.3 covers FAO's contributions to jointly funded inter-agency mechanisms including the JIU, the International Civil Service Commission (ICSC), the ILO Administrative Tribunal and the CEB High Level Committees on Programme and Management.

306. The same sub-programme includes provision to meet FAO’s share of the growing costs of security for UN personnel in the field.

2004-05 Estimates by Funding Source, Unit and Region (US$ 000)

Funding Source

Organizational Unit

Region

Fund

Total

Unit

Programme of Work

Trust Fund

Total

Region

Total

Programme of Work

 

AFI

153

0

153

Global

5,512

Regular Programme

5,512

ODG

94

0

94

   

Programme of Work

5,512

PBE

3,216

0

3,216

   

Trust Fund Activities

 

SAD

2,049

0

2,049

   

Trust Funds

0

           

Trust Fund Activities

0

           

Programme 1.3.1 Total

5,512

 

5,512

0

5,512

 

5,512

Programme 1.3.2: Liaison Offices

(All amounts in US$ 000)

 

Programme Entity

2002-03 Programme of Work

RG Programme Change

RG 2004-05 Programme of Work

ZRG Programme Change

ZRG 2004-05 Programme of Work

1.3.2.1

United Nations

4,377

35

4,412

(22)

4,390

1.3.2.2

North America

2,919

104

3,023

(71)

2,952

1.3.2.3

Other Liaison Offices

2,193

18

2,211

(8)

2,203

Total

9,489

157

9,646

(101)

9,545

Cost Increases

   

989

 

982

Total - recosted

   

10,635

 

10,527

307. This programme covers the Liaison Offices with the United Nations (in New York and Geneva); for North America (in Washington DC); with the European Union (EU) and Belgium (in Brussels); and with Japan (in Yokohama).

Liaison at United Nations Headquarters and Geneva

308. The main function is to assist decision making at FAO Headquarters in relation to developments in the UN system, mainly through representation at meetings in New York and in Geneva, through liaison with representatives of Member States of the UN and specialized agencies, and through liaison with the secretariats of these organizations. These offices contribute to active cooperation and coordination, and information exchange.

309. Specific activities are to:

  1. represent FAO at intergovernmental meetings, notably meetings of the UN General Assembly (UNGA) and the Economic and Social Council (ECOSOC), as well as related bodies; and report on such meetings to FAO Headquarters;
  2. represent FAO at inter-agency meetings as needed and maintain working relations with all organizations and entities of the UN system in New York and Geneva and their secretariats, including supporting FAO's participation in the United Nations Development Group (UNDG);
  3. maintain liaison with intergovernmental, non-governmental and private institutions, including foundations, associated with UN system activities and development generally;
  4. contribute to public information and public relations at UN Headquarters; and
  5. provide services to visiting FAO officers, including briefing them on developments related to the purpose of their mission.
Liaison with North America

310. The functions are to assist FAO Headquarters in formulating and implementing policy and maintaining communications and cooperation between FAO and the North American governments and public, as well as with Washington-based international organizations, specifically to:

  1. represent the Director-General before the Governments of Canada and of the United States of America and Washington-based international organizations;
  2. provide North American governments and Non-governmental Organizations (NGOs) with general information about worldwide food problems and FAO activities;
  3. identify, analyse and report to Headquarters, developments regarding policies, funding, legislation, programmes, events and public opinion in the region, relevant to the objectives and programmes of FAO;
  4. provide the secretariat and servicing for the Consultative Sub-committee on Surplus Disposal (CSSD) in support of the Organization's activities in monitoring food aid programmes;
  5. carry out a wide range of administrative support functions in North America, including in relation to the Tax Equalization Fund;
  6. participate, on behalf of FAO, in governmental and non-governmental groups and meetings, and in particular to work with private voluntary groups involved in fighting hunger; and
  7. arrange official visits and consultations in North America for FAO Headquarters, regional and country staff.
Liaison Offices in Belgium and Japan

311. The Liaison Office with the EU in Brussels and the host country, Belgium, follows the work of the European Commission and other organs of the EC in areas of competence of FAO with a view to enhancing cooperation between FAO and the EU. It facilitates communication and cooperation between FAO and the Government of Belgium and other institutions based in Brussels. Its function is more specifically to:

  1. represent FAO before the European Commission and monitor the evolution of the EC development policies, legislation and programmes;
  2. provide information on food, agriculture and rural development issues and FAO's policies and programmes;
  3. provide liaison, maintain contact and represent the Organization at meetings;
  4. foster FAO/EC collaboration and respond to information needs concerning the Organization's programmes and activities; and
  5. support as appropriate visits of FAO officials to the Community and to Belgium.

312. The Liaison Office in Japan aims at close communication and cooperation between FAO and the Japanese Government, civil society and the public, as well as Japan-based international organizations. Its function is more specifically to:

  1. represent FAO before the Government of Japan and Japan-based international organizations;
  2. provide the Government of Japan and organizations of civil society with general information about worldwide food problems and FAO activities;
  3. identify, analyse and report to Headquarters relevant developments regarding policies, legislation, programmes, events and public opinion in the country;
  4. carry out a wide range of administrative support functions in Japan;
  5. participate, on behalf of FAO, in groups and meetings which are relevant to, or can support, the objectives and programmes of FAO;
  6. arrange official visits and consultations in Japan for FAO staff; and
  7. maintain close relations with the Japan FAO Association.

2004-05 Estimates by Funding Source, Unit and Region (US$ 000)

Funding Source

Organizational Unit

Region

Fund

Total

Unit

Programme of Work

Trust Fund

Total

Region

Total

Programme of Work

 

AFI

390

0

390

Global

5,697

Regular Programme

9,209

LOBR

945

539

1,484

Asia and Pacific

1,232

Miscellaneous Trust Fund Secondments

437

LOGE

1,677

0

1,677

Europe

3,255

Programme of Work

9,646

LOJA

1,193

0

1,193

   

Trust Fund Activities

 

LONY

2,569

0

2,569

   

Trust Funds

539

LOWA

2,872

0

2,872

   

Trust Fund Activities

539

           

Programme 1.3.2 Total

10,185

 

9,646

539

10,185

 

10,185

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