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Major Programme 1.2: Policy, Direction and Planning

(all amounts in US$ 000)
  Programme 2004-05 Programme of Work ZRG 2006-07 Programme of Work ZNG 2006-07 Programme of Work RG 2006-07 Programme of Work Trust Fund
121 Director-General's Office 7,879 8,012 7,951 8,012 0
122 Programme Planning, Budgeting and Evaluation 9,167 9,990 9,437 10,390 783
123 Audit and Inspection 6,472 6,728 6,487 6,728 0
124 Legal Services 2,855 2,900 2,814 2,900 0
125 Programme and Operational Coordination 1,863 1,866 1,853 1,866 0
Total 28,236 29,496 28,543 29,896 783
Programme Change from 2004-05 Programme of Work at MP level 1,260 307 1,660  
Percent Change 4.5% 1.1% 5.9%  

Substantive thrusts under ZRG conditions

270.     This major programme includes the activities of the immediate Office of the Director-General (ODG) (1.2.1); the Office of Programme, Budget and Evaluation (PBE) (1.2.2); the Office of the Inspector-General (AUD) including the outposted staff in the Regional Offices (1.2.3); the portion of the costs of the Legal Office (LEG) as relates to "in-house counsel" work (1.2.4); and that portion of the cost of the Office for Coordination of Normative, Operational and Decentralized Activities (OCD) as relates to its overall coordination responsibilities (1.2.5). The remaining activities of the latter two offices are budgeted under Programme 3.1.3: Legal Assistance to Member Nations, Major Programme 3.4: FAO Representatives, and Programme 3.5.3: Cooperation Agreements with Member Nations and Support to ECDC and TCDC .77 Some adjustments have been made to the present budgetary provisions of some offices, as the reductions imposed on them stemming from the revised PWB 2004-05 did not prove to be viable over the long term.

271.     Under Programme 1.2.2, the Evaluation Service will carry out evaluations decided by the Programme Committee for consideration by the governing bodies, as well as support the auto-evaluation process and the evaluation of extra-budgetary funds. The programme for 2006-07 provides for five to six evaluations covering: strategic objectives and cross-organizational strategies (one of each); two technical programmes; one major programme and one evaluation of country-level activities. Technical support to auto-evaluation will be provided by the Service through a new centrally-managed programme entity under Programme 1.2.2: Evaluation. Catalytic funding will then be reallocated during the biennium to the divisions undertaking auto-evaluations.

272.     Programme 1.2.3 will continue to implement the enhanced audit regime at FAO, with the two components of External and Internal Audits. Full cooperation exists between the External Auditor and the Inspector-General to ensure proper planning, coordination and complementarity of action on the programme of work. The internal audit function will further address headquarters activities and programmes, as well as decentralized activities to provide assurance that field operations are managed in an economical, efficient and effective manner. The local audit programme (supervised by the Finance Division and budgeted under Programme 5.2.1) will constitute an integral part of the control environment. AUD will continue to offer independent supervision of tender panel operations, involving the opening of some 800 tenders during the biennium, provide advisory services to FAO units for them to discharge their responsibilities in the most effective manner, and participate in various internal committees and working groups, as required.

273.     Programme 1.2.4 will continue to provide advice to the Director-General, technical departments and governing bodies of the Organization on legal matters; servicing of the Committee on Constitutional and Legal Matters (CCLM); support to the preparation of international legal agreements at the global and regional levels; and the handling of cases before the International Labour Organization (ILO) Administrative Tribunal.

274.     Under Programme 1.2.5, OCD supports the decentralization policy by ensuring that the functional relationships between headquarters and decentralized offices are conducive to overall cost-effectiveness and adequately responsive to the provision of services to Members. It monitors related implementation and coordination arrangements throughout the Organization and provides information and guidance to other FAO units, both at headquarters and in the field, on coordination issues. OCD provides guidance, coordination and support to decentralized offices regarding their involvement in, and contribution to, the UN reforms and development efforts. It also provides coordination and support to Regional Offices in the organisation and conduct of regional conferences. OCD has the lead role in follow-up to the independent evaluation of decentralization.

Real Growth Scenario

275.     Additional catalytic funding is provided for auto-evaluations under Programme 1.2.2.

Zero Nominal Growth Impact

276.     The required ZNG reductions would basically bring back allocations of the above offices to the present unviable situation, impairing their capacity to meet established functions. For instance, under 1.2.2, support to the implementation of results-based budgeting and related information systems would be curtailed. Funding for the actual conduct of evaluation work, including auto-evaluation (i.e. the non-staff budget for employment of external evaluators and for travel) would be reduced, leading to a reduction of two or three evaluations for the governing bodies and diminution in the use of external consultants as team leaders and participants in evaluations and auto-evaluations. Although Audit and Inspection was accorded relative priority in developing the ZNG scenario, the Office of the Inspector-General would not be able to adequately address its risk-based audit plan and would have to reduce internal audit activity in decentralized locations. The response to fraud investigations and the conduct of special reviews would also be affected. The Legal Office, whose programme of work would anyway be greatly affected as a result of significant income reduction, would no longer have the necessary critical mass of human and non-staff resources under zero nominal growth conditions to continue to adequately perform its wide-ranging legal duties.

77 Economic Cooperation among Developing Countries (ECDC); Technical Cooperation among Developing Countries (TCDC)

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