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Annexes


Annex 1

External reviews from January 1994 to September 2005

BY SUBJECT

Title

Date

External element

Governing bodies

Document reference

Agriculture

Review of Programme 2.1.4 - Agricultural Support Systems

11/1999

External peer review

PC/CL and Conference (in the PER)

C 99/4

Evaluation of the Animal Health Component of Programme 2.1.3

5/2002

External consultants and external peer review

PC/CL and Conference (in the PER)

PC 87/4b)

Evaluation of FAO Activities in Crop Production

9/2003

External consultants and external peer review

PC/CL and Conference (in the PER)

PC 90/3a)

Evaluation of Livestock Production, Policy and Information (Programme 2.1.3)

5/2005

External consultants, independent peer review panel

Discussed at PC 93

PC 93/5, 93/5-Sup. 1, 93/5-Sup. 2

Budgeting and extrabudgetary activities

Support Costs related to Extrabudgetary Activities in Organizations of the United Nations System

5/2003

JIU

PC/FC and CL

CL 124/INF/10

Codex Alimentarius

Joint FAO/WHO Evaluation of Codex Alimentarius and other FAO and WHO Food Standards Work

5/2003

Externally led with external consultants and independent expert panel

PC/CL and Conference (in the PER) but also considered by Special Session of Codex Alimentarius Commission

PC 89/5a)

Communication

Evaluation of the Cross-organizational Strategy on Communicating FAO's Messages

9/2005

Externally led with external consultants

Discussed at PC 94

PC 94/5, 94/5-Sup.1

Decentralization

Independent Evaluation of FAO's Decentralization

9/2004

Externally led with external consultants

Discussed at PC 92, 93, 94

PC 92/6a)

Emergencies

Programme Evaluation of EMPRES - Desert Locust

5/2002

External consultants and external peer review

PC/CL and Conference (in the PER)

PC 87/4c)

Thematic Evaluation of Strategy A3

9/2002

External consultants and external peer review

PC/CL and Conference (in the PER)

PC 88/5a)

Synthesis of Findings of Two Evaluations of Work at Country Level (FAO Response to the Continuing Crisis in Southern Africa and FAO Post-Conflict Programme in Afghanistan)

9/2004

External consultants

Discussed at PC 92

PC 92/6b)

Fisheries

Evaluation of FAO Activities in Fisheries Exploitation and Utilization - Programme 2.3.3

5/2004

External consultants and external peer review

PC document

PC 91/5

Forestry

Community Forestry Development (FTTP)

11/1995

External consultants

PC/CL and Conference (in the PER)

C 95/4

Management

Review of Management and Administration in the Food and Agriculture Organization of the United Nations: FAO

5/2003

JIU

PC and CL

CL 124/INF/14

Policy

Evaluation of FAO's Policy Assistance

5/2001

External consultants and external peer review

PC/CL and Conference (in the PER)

PC 85/4

Food and Agriculture Policy - Programme 2.2.4

11/2001

External peer review

PC/CL and Conference (in the PER)

C 2001/4

Publications

The Publication Activities of FAO

11/1997

Review of publications by an independent institution

PC/CL and Conference (in the PER)

C 97/4

Special Programme for Food Security

Independent External Evaluation of the Special Programme for Food Security

5/2002

Independent external evaluation team

PC/CL and Conference (in the PER)

PC 87/4a)

Staff issues

Study by External Auditor on the Application of the Lapse Factor

9/1994

Cour des Comptes, France (external auditor)

FC/CL

FC 79/3 rev. 1

Management Review to Determine the Appropriate Staffing Levels and Staffing Structures of the Organization - 1st Report

9/1996

Expert Group on Priorities; and questionnaire to Members - Survey of priorities

JM of PC and FC and CL

FC 85/18 and CL 115/12

Management Review to Determine the Appropriate Staffing Levels and Staffing Structures of the Organization - 2nd Report

9/1997

AF management review by Coopers & Lybrand and review of FAO grading structure by two external consultants

JM of PC and FC and CL

JM 97/2 and CL 113/2

Comparison of Methods of Calculating Equitable Geographical Distribution within the United Nations Common System

4/1997

JIU

PC/FC and CL

CL 112/INF/13

Review of Staffing Levels in AFF and AFI

11/2003

KPMG

Briefly reported in PWB 2004 - 05

C 2003/2 para. 694

Statistics

The Evaluation of Programme 2.2.2 (Food and Agricultural Information) Activities related to Agricultural Statistics in the Context of FAOSTAT

5/2003

External consultants and external peer review

PC/CL and Conference (in the PER)

PC 89/5b)

Statutory Bodies

Review of FAO Statutory Bodies and Panels of Experts

10/1996

Ad hoc group chaired by FC Member Mme R. Le Clerc

JM/CL and Conference

CL 112, CL 113 and Conference Resolution 13/97

TCP

Policy and Operational Framework of the Technical Cooperation Programme (TCP): Independent Review of the Technical Cooperation Programme

5/2005

Externally led with external consultants

Discussed at PC 93, 94

PC 93/INF/4

Training

Thematic Review of FAO's Training Activities for Development during 1994 - 99

9/2001

External consultants and external peer review

PC/CL and Conference (in the PER)

PC 86/3a)

NB. High-level external independent advisory groups of experts have met on several occasions to evaluate the activities of the Economic and Social Department, the Fisheries Department, the Forestry Department, and the Sustainable Development Department. Reports of these groups have been presented to the relevant committees and/or to the Council. The Council has also received reports from the external independent advisory group of experts for the activities of the Special Programme for Food Security (SPFS) and from a group advising on civil society involvement in World Food Summit follow-up.

Annex 2

Director-General's consultations on reform proposals

Part 1: Meetings with representatives of Member Nations

COMMITTEE ON WORLD FOOD SECURITY (Thirty-first Session) - Special/Side events - MDGs

FAO COUNCIL - Hundred and Twenty-eighth Session

INTERNATIONAL MEETINGS

MEETINGS WITH REGIONAL GROUPS (PERMANENT REPRESENTATIVES)

MEETINGS WITH SMALL GROUPS OF PERMANENT REPRESENTATIVES OR BILATERAL MEETINGS (AT FAO HEADQUARTERS)

OTHER MEETINGS WILL FOLLOW

Part 2: Meetings with FAO staff

SENIOR MANAGEMENT MEETINGS

PROGRAMME AND POLICY ADVISORY BOARD

MEETING WITH REPRESENTATIVES OF STAFF ASSOCIATIONS

MEETINGS WITH HEADQUARTERS' STAFF (PROFESSIONAL AND GENERAL SERVICE STAFF)

REGIONAL OFFICES - VIDEO/TELEPHONE CONFERENCES (PROFESSIONAL AND GENERAL SERVICE STAFF)

INTERDEPARTMENTAL WORKING GROUPS

Annex 3

Proposed organization chart - FAO headquarters



Office of the Inspector-General

Office of the Director-General
Director-General
Deputy Director-General






Legal Office

Office of Programme,
Budget and Evaluation


Coordination and Decentralization Department

Agriculture, Biosecurity, Nutrition and Consumer Protection Department

Forestry Department

Fisheries and Aquaculture Department

Natural
Resources,
Technology and
Sustainable
Development
Department

Economic and Social Development Department

Outreach Programmes Department

Department for Alliances and Rural Livelihoods

Knowledge
Exchange,
Communication
and Capacity
Building Department

Department of Human, Financial and Physical Resources

Corporate Coordination

Crop Production, Management and Conservation Division

Forestry Information and Statistics

Fisheries and Aquaculture Information and Statistics

Agriculture and Climate Change

Policy Assistance Division

Outreach Programme Monitoring Support and Inspection

Partnership Programmes

Capacity Building

Shared Services Centre



 

 







Security Services

Livestock Production, Management and Conservation Division

Forest Economics and Policy Division

Fisheries and Aquaculture Economics and Policy Division

Land and Water Division

Investment Centre Division

Resource Mobilization and TCP

National Alliances Against Hunger Division

Library and Documentation

Medical Service

UN Coordination, Integration and Monitoring Division

Diseases and Pests of Plants and Animals Division

Forest Management Division

Fisheries and Aquaculture Management Division

Natural Resources Management and Sustainable Development

Trade and Marketing Division

Operations Programme Division

Gender and Equity in Rural Societies Division

IT Systems, Concept, Development, Management and Maintenance Division

IT Application for Finance, Administration and Human Resources



 

 







Oversight of the Decentralized Structure Division

Nutrition and Consumer Protection Division

Forest Conservation and Rehabilitation

Fisheries and Aquaculture Conservation

Technology Research and Extension Division

Agricultural Development Economics Division

Emergency Programme Division

People's Participation and Rural Employment Division

Knowledge Exchange Division

Finance Division

Conference and Council Affairs Division

Joint FAO/IAEA Division

Forest Products and Industry Division

Fish Products and Industry Division

Rural Infrastructure and Agro-Industries Division

Statistics Division



Communication Division

Human Resources Management Division


Divisions




Administrative Services Division


Services and other entities




Annex 4

Table 1a: Evolution of posts - post counts by location


PWB - main document

PWB supplement

Category

PWB
2004 - 05

% of total
grade
category

PWB 2006 - 07
ZRG and RG
(C 2005/3)

% of
total
grade
category

PWB 2006 - 07
ZNG
(C 2005/3)

% of total
grade
category

2006 - 07 RG
Reform proposal
(C 2005/3 Sup. 1)

% of total grade
category

2006 - 07 RG
Adjusted reform
proposal
(C 2005/3 Sup. 1 Add. 1)

% of total grade
category

Headquarters

Professional

993

70%

1 011

69%

986

69%

952

67%

883

60%

General service

959

54%

964

55%

902

53%

923

56%

859

54%

Total HQ

1 952

61%

1 975

61%

1 888

61%

1 875

61%

1 742

57%

Regional offices

International professional

158

11%

157

11%

148

10%

42

3%

98

7%

National professional

0

0%

0

0%

1

0%

8

1%

9

1%

General service

222

13%

231

13%

225

13%

43

3%

69

4%

Total RO

380

12%

388

12%

374

12%

93

3%

176

6%

Subregional offices

International professional

56

4%

57

4%

52

4%

127

9%

147

10%

National professional

0

0%

0

0%

0

0%

45

3%

58

4%

General service

49

3%

49

3%

46

3%

200

12%

207

13%

Total SRO

105

3%

106

3%

98

3%

372

12%

412

13%

Liaison offices

International professional

17

1%

17

1%

17

1%

23

2%

20

1%

National professional

0

0%

0

0%

0

0%

0

0%

0

0%

General service

22

1%

22

1%

22

1%

31

2%

28

2%

Total LO

39

1%

39

1%

39

1%

54

2%

48

2%

FAO Representations

International professional

92

6%

80

5%

80

6%

71

5%

83

6%

National professional

106

7%

139

10%

139

10%

151

11%

170

12%

General service

520

29%

501

28%

501

30%

441

27%

441

27%

Total FAOR

718

22%

720

22%

720

23%

663

22%

694

23%

Total decentralized

Professional

429

30%

450

31%

437

31%

467

33%

585

40%

(international and national)











General service

813

46%

803

45%

794

47%

715

44%

745

46%

Total decentralized

1 242

39%

1 253

39%

1 231

39%

1 182

39%

1 330

43%

Total all locations

International professional

1 316

93%

1 322

90%

1 283

90%

1 215

86%

1 231

84%

National professional

106

7%

139

10%

140

10%

204

14%

237

16%

General service

1 772

100%

1 767

100%

1 696

100%

1 638

100%

1 604

100%

TOTAL

3 194

100%

3 228

100%

3 119

100%

3 057

100%

3 072

100%

Table 1b: Evolution of posts - post counts by location, taking into account co-located subregional offices in regional office locations


PWB - main document

PWB supplement

Category

PWB
2004 - 05

% of total
grade
category

PWB 2006 - 07
ZRG and RG
(C 2005/3)

% of
total
grade
category

PWB 2006 - 07
ZNG
(C 2005/3)

% of total
grade
category

2006 - 07 RG
Reform proposal
(C 2005/3 Sup. 1)

% of total grade
category

2006 - 07 RG
Adjusted reform
proposal
(C 2005/3 Sup. 1 Add. 1)

% of total grade
category

Headquarters

Professional

993

70%

1 011

69%

986

69%

952

67%

883

60%

General service

959

54%

964

55%

902

53%

923

56%

859

54%

Total HQ

1 952

61%

1 975

61%

1 888

61%

1 875

61%

1 742

57%

Regional offices

International professional

158

11%

157

11%

148

10%

78

5%

138

9%

National professional

0

0%

0

0%

1

0%

17

1%

19

1%

General service

222

13%

231

13%

225

13%

90

5%

117

7%

Total RO

380

12%

388

12%

374

12%

185

6%

274

9%

Subregional offices

International professional

56

4%

57

4%

52

4%

91

6%

107

7%

National professional

0

0%

0

0%

0

0%

36

3%

48

3%

General service

49

3%

49

3%

46

3%

153

9%

159

10%

Total SRO

105

3%

106

3%

98

3%

280

9%

314

10%

Liaison offices

International professional

17

1%

17

1%

17

1%

23

2%

20

1%

National professional

0

0%

0

0%

0

0%

0

0%

0

0%

General service

22

1%

22

1%

22

1%

31

2%

28

2%

Total LO

39

1%

39

1%

39

1%

54

2%

48

2%

FAO Representations

International professional

92

6%

80

5%

80

6%

71

5%

83

6%

National professional

106

7%

139

10%

139

10%

151

11%

170

12%

General service

520

29%

501

28%

501

30%

441

27%

441

27%

Total FAOR

718

22%

720

22%

720

23%

663

22%

694

23%

Total decentralized

Professional (international and national)

429

30%

450

31%

437

31%

467

33%

585

40%

General service

813

46%

803

45%

794

47%

715

44%

745

46%

Total decentralized

1 242

39%

1 253

39%

1 231

39%

1 182

39%

1 330

43%

Total all locations

International professional

1 316

93%

1 322

90%

1 283

90%

1 215

86%

1 231

84%

National professional

106

7%

139

10%

140

10%

204

14%

237

16%

General service

1 772

100%

1 767

100%

1 696

100%

1 638

100%

1 604

100%

TOTAL

3 194

100%

3 228

100%

3 119

100%

3 057

100%

3 072

100%

Table 2: Indicative ratios


PWB main document - Programme of Work

PWB supplement - Programme of Work

Overall resources

Category

2004 - 05 PWB
Programme
of Work

2006 - 07 PWB
ZRG

2006 - 07 PWB
RG

2006 - 07 PWB
ZNG

2006 - 07 RG
Reform
proposal
(C 2005/3
Sup. 1)

2006-07 RG
Adjusted reform
proposal
(C 2005/3
Sup. 1 Add. 1)

Adjusted reform
proposal
+ Trust Funds

Headquarters

% of staff resources (professional and general service)

73%

73%

70%

76%

67%

67%

59%

% of other human resources

14%

10%

14%

8%

16%

17%

16%

% of total human resources

87%

83%

84%

84%

83%

83%

75%

% of other non-staff resources

13%

17%

16%

16%

17%

17%

25%

Total

100%

100%

100%

100%

100%

100%

100%

General service to professional ratio

0.97

0.95

0.95

0.91

0.97

0.97


Decentralized resources

% of staff resources (professional and general service)

51%

50%

49%

51%

45%

48%

26%

% of other human resources

24%

24%

26%

24%

30%

29%

20%

% of total human resources

75%

74%

75%

75%

75%

77%

46%

% of other non-staff resources

25%

26%

25%

25%

25%

23%

54%

Total

100%

100%

100%

100%

100%

100%

100%

General service to professional ratio

1.90

1.78

1.78

1.82

1.53

1.27


FAO total

% of staff resources (professional and general service)

66%

65%

63%

67%

59%

60%

42%

% of other human resources

17%

15%

18%

14%

21%

21%

18%

% of total human resources

83%

80%

81%

81%

80%

81%

60%

% of other non-staff resources

17%

20%

19%

19%

20%

19%

40%

Total

100%

100%

100%

100%

100%

100%

100%

General service to professional ratio

1.25

1.21

1.21

1.19

1.15

1.09


Table 3: Budget by location



PWB - main document

PWB supplement

Category

2004 - 05
PWB

2006 - 07
PWB ZRG

2006 - 07
PWB RG

2006 - 07
PWB ZNG

2006 - 07 RG
Reform proposal
(C 2005/3 Sup. 1)

2006 - 07 RG
Adjusted reform proposal
(C 2005/3 Sup. 1 Add. 1)

Headquarters

% of Regular Programme budget

67%

67%

67%

66%

66%

63%

% of Trust Fund budget

28%

28%

28%

28%

28%

28%

% Regular Programme and Trust Funds

50%

50%

51%

49%

50%

48%

Decentralized resources

% of Regular Programme budget

33%

33%

33%

34%

34%

37%

% of Trust Fund budget

72%

72%

72%

72%

72%

72%

% Regular Programme and Trust Funds

50%

50%

49%

51%

50%

52%

Total

100%

100%

100%

100%

100%

100%


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