APPENDIX K
DRAFT RESOLUTION FOR THE CONFERENCE
REVISION OF THE GENERAL REGULATIONS OF WFP AND
MEMBERSHIP OF THE WFP COMMITTEE ON FOOD AID POLICIES AND PROGRAMMES
THE CONFERENCE
Recalling its resolutions 1/61, 4/65 and 22/75 concerning the establishment and continuance of the United Nations/FAO World Food Programme,
Having considered decision ......... of the FAO Council made pursuant to a recommendation of the Committee on Food Aid Policies and Programmes of the World Food Programme concerning the governance of the Programme and its relationship with the United Nations and the Food and Agriculture Organization,
1- Decides, subject to the concurrence of the General Assembly of the United Nations, that the membership of the Committee on Food Aid Policies and Programmes shall be increased from 30 to 42 by the addition of 12 States Members of the United Nations or Nations Members of the Food and Agriculture Organization of the United Nations, and that the Council of the Food and Agriculture Organization and the Economic and Social Council of the United Nations shall elect six additional members each;
2. Decides further, while taking into account the membership criteria laid down in General Assembly resolution 3404(XXX), that Members of the enlarged Committee on Food Aid Policies and Programmes shall comprise 27 members from developing countries and 15 from more economically developed countries, to be elected from the States listed in Appendix A and in accordance with the following distribution of seats:
3. Requests the FAO Council, at its 101st session, in addition to the regular election of five members of the Committee on Food Aid Policies and Programmes, also to elect six additional members. The six additional members shall be elected in accordance with the following distribution and terms of office:
4. Requests that thereafter the FAO Council elect all members of the Committee on Food Aid Policies and Programmes, for the election of whom it is responsible, for a term of three years;
5. Decides to approve the Revised General Regulations for the World Food Programme contained in Appendix B as endorsed by the FAO Council at ..... meeting of its ....... Session on ...... 1991 and by the Economic and Social Council of the United Nations at ....... meeting of its ...... Session on ..... 1991;
6. Decides , further, subject to the concurrence of the General Assembly of the United Nations, that the Revised General Regulations shall come into force on 1 January 1992.
UNITED NATIONS/FAO MEMBER STATES LISTINGS FOR ELECTIONS FOR THE WEP COMMITTEE ON FOOD AID POLICIES AND PROGRAMMES (CFA) (*)
1. DEVELOPING COUNTRIES
States: 125
CFA seats: 27 (14 to be elected by the FAO Council and 13 by the ECOSOC of the United Nations on the following basis)
List A
States: 51
CFA seats: 11 (six to be elected by the FAO Council and five by the ECOSOC of the United Nations)
Algeria | Gambia | Rwanda | |
Angola | Ghana | Sao Tome and Principe | |
Benin | Guinea | Senegal | |
Botswana | Guinea-Bissau | Seychelles | |
Burkina Faso | Kenya | Sierra Leone | |
Burundi | Lesotho | Somalia | |
Cameroon | Liberia | Sudan | |
Cape Verde | Libyan Arab Jamahiriya | Swaziland | |
Central African Republic | Madagascar | Togo | |
Chad | Malawi | Tunisia | |
Comoros | Mali | Uganda | |
Congo | Mauritania | United Republic of | |
Côte d'Ivoire | Mauritius | Tanzania | |
Djibouti | Morocco | Zaire | |
Egypt | Mozambique | Zambia | |
Equatorial Guinea | Namibia | Zimbabwe | |
Ethiopia | Niger | ||
Gabon | Nigeria |
List B
States: 41
CFA seats: 9 (the FAO Council and the ECOSOC of the United Nations each to elect one Member State from Group I and three Member Nations from Group II. The FAO Council to elect one Member Nation, by rotation, from Groups I and II)
- K4 -
Group I
States: 13
Afghanistan | Jordan | Saudi Arabia |
Bahrain | Kuwait | Syrian Arab Republic |
Iran (Islamic Republic of) | Lebanon | United Arab Emirates |
| Iraq | Oman | Yemen |
Qatar |
Group II
States: 28
Bangladesh | Mongolia |
Bhutan | Myanmar |
Brunei Darussalam | Nepal |
Cambodia | Pakistan |
China | Papua New Guinea |
Cook Islands | Philippines |
Democratic People's | Republic of Korea |
Republic of Korea | Samoa |
Fiji | Singapore |
India | Solomon Islands |
Indonesia | Sri Lanka |
Lao People's Democratic | Thailand |
| Republic | Tonga |
Malaysia | Vanuatu |
Maldives | Viet Nam |
List C
States: 33
CFA Seats: -7 (three to be elected by the FAO Council and four by the ECOSOC of the United Nations)
Antigua and Barbuda | Dominica | Nicaragua |
Argentina | Dominican Republic | Panama |
Bahamas | Ecuador | Paraguay |
Barbados | El Salvador | Peru |
Beli ze | Grenada | Saint Kitts and Nevis |
Bolivia | Guatemala | Saint Lucia |
Brazil | Guyana | Saint Vincent and the Grenadines |
Chile | Haiti | Suri name |
Colombia | Honduras | Trinidad and Tobago |
Costa Rica | Jamaica | Uruguay |
Cuba | Mexico | Venezuela |
2. ECONOMICALLY DEVELOPED COUNTRIES
States: 38
CFA Seats: 15 (seven to be elected by the FAO Council and eight by the ECOSOC of the United Nations on basis)
List D
States: 28
CFA Seats: 13 (six to be elected by the FA'O Council and seven by the ECOSOC of the United Nations)
Australia | Greece | New Zealand |
Austria | Iceland | Norway |
Belgium | Ireland | Portugal |
Cyprus | Israel | Spain |
Canada | Italy | Sweden |
Denmark | Japan | Switzerland |
Finland | Liechtenstein | Turkey |
France | Luxembourg | United Kingdom of Great Britain |
Germany | Malta | and Northern Ireland | Netherlands | United States of America |
List E
States: 10
CFA Seats: 2 (one each to be elected by the FAO Council and the ECOSOC of the United Nations)
Albania | Czechoslovakia | Ukrainian Soviet |
Bulgaria | Hungary | Socialist Republic |
Byelorussian Soviet | Poland | Union of Soviet Socialist Republics |
Socialist Republic | Romania | Yugoslavia |
DRAFT REVISED GENERAL REGULATIONS FOR THE WORLD FOOD PROGRAMME
|
GENERAL REGULATIONS | REVISED GENERAL REGULATIONS |
Arrangements and procedures for the establishment and operation of the UN/FAO World Food Programes | Arrangements and procedures for the establishment and operation of the UN/FAO World -Food Programe |
In pursuance of the provisions of the United Nations General Assembly Resolutions 1714 (xvi), 2095 (xx). 3348 (xxix) and 3404 (xxx) and Resolutions Nos. 1/61, 4/65 and 22/75 of the Conference of the Food and Agriculture Organization of the United Nations (FAO), the following are the detailed procedures and arrangements for the World Food Programme as approved by the Economic and Social Council of the United Nations and the Council of FAO.1 | In pursuance of the provisions of the United Nations General Assembly Resolutions 1714 (XVI), 2095 (11), 3348 (XXIX), 3404 (XXX) and ..... Resolutions Nos. 1/61, 4/65, 22/75 and ...... of the Conference of the Food and Agriculture Organization of the United Nations (FAO), the following are the detailed procedures and arrangements for the World Food Programme as endorsed by the Economic and Social Council of the United Nations and the Councill of FAO.1A |
1 These revised General Regulations were approved by the FAO Council at Its 72nd Session In November 1977, and by ECOSOC at the second meating of Its Organizational Session for 1978 (January 1978). | 1A (These revised .General Regulations were endorsed by ECOSOC at .....and by the FAO Council at ..... They entered into force on 1 January 1992 in accordance with the provisions of the United Nations General Assebly resolution ..... and the FAO Conference resolution .....). |
Part A | Part A |
GUIDING PRINCIFLES AND CRITERIA | GUIDING PRINCIPLES AND CRITERIA |
1. In accordance with tho relevant resolutions of the United Nations General Assembly and FAO Conference, the World Food. Programme (hereinafter referred to as "the Programme"), which was established on an experimental basis in 1962 and extended on a regular basis in 1966, shall continue its activities on the basis of the present regulations and in the light of the periodic reviews which will take place before the end of the successive pledging periods. | 1. (No change) |
2. Having regard to the functions of the United Nations in the general field of economic and social development, and the special responsibilities of FAO in securing improvements in nutrition and in the efficiency of food production and distribution, the Prograaise is undertaken jointly by the United Nations and FAO in cooperation with other interested United Nations agencies and appropriate intergovernmental bodies. | 2. (No change) |
Contributions | Contributions |
3.(a)(i)All contributions to the Progresse shall be on a voluntary basis They shall generally be pledged at conferences convened jointly by the Secretary-General of the United Nations and the Director-General of FAO, and shall aia at such total as may from tiae to tiae be set by the General Assembly of the United Nations and the FAO Conference for such pledging periods as may be determined by the aforementioned bodies. They may be pledged by countries in the form of appropriate commodities, acceptable services (including transport and other services) and cash, aiming at cash and services components amounting in the aggregate to at least one third of the total contributions. Contributions may also be accepted frost intergovernmental bodies, other public sources as well as appropriate non- governmental sources, in commodities, services or cash. | 3. (a) (i) All contributions to the Programme shall be on a voluntary basis. They shall generally be pledged at conferences convened jointly by the Secretary-General of the United Nations and the Director-General of FAO approximately one year before the commencement of the pledging period to which they relate, and shall aim at such total as may from time to time be set by the General Assembly of the United Nations and the FAO Conference for such pledging periods as may be determined by the aforementioned bodies. They nay be pledged by countries in the for» of appropriate commodities, acceptable services (including transport and other services) and cash, aiming at cash and service» components amounting in the aggregate to at least one third of the total contributions. Contributions may also be accepted from intergovernaental bodies, other public sources as well as appropriate non- governmental sources, in commodities, services or cash. |
(ii) Countries participating in the international emergency reserve should, pending the establishment of a world food grain reserve, indicate to the Programme, over and above their regular pledges to the Programme, availabilities of primarily food grains or of cash contributions which might be called upon for emergency food aid purposes, in accordance with United Nations General Assembly Resolution 3362 (S-VII). Developing countries not in a position to make contributions in cash or in kind to the reserve should, where possible, indicate their willingness to make interest-free loans of commodities to be used by the Programme. | (ii) Countries participating in the International Emergency FOOD Reserve (IEFR) should, pending the establishment of a world food grain reserve, indicate to the Programme, over and above their regular pledges to the Programme, availabilities of primarily food grains or of cash contributions which might be called upon for emergency food aid purposes, in accordance with United Nations General Assembly Resolution 3362 (S-VII). Developing countries not in a position to make contributions in cash or in kind to the reserve should, where possible, indicate their willingness to make interest-free loans of commodities to be used by the Programme. |
(iii) Appropriate commodities and acceptable services shall be • determined from tiae to time by discussions between contributors and the Executive Director in the light of operational needs. | (iii) Appropriate commodities and acceptable services shall be determined from time to time by discussions between contributors and the Executive Director in the light of operational needs taking into account the need to avoid unsustainable changes in cosumption patterns in the recipient countries |
(b) Commodity pledges may be made either in monetary terms or in terns of fixed physical quantities of specified commodities. In the latter case, a nominal value will be placed on the commodity pledge by the Executive Director at the tine of pledging, based on world market prices or the nearest approximation to the world market prices at the time. This nominal value will be adjusted at the time of each delivery of a commodity to conform to the world market price, or the nearest approximation to the world market price, at the time. All commodities delivered to the Programme will be valued at world market prices, or the nearest approximation to world market prices, at the time of delivery. Contributions of acceptable services shall be valued either at world market prices, or the nearest approximation to the world market prices, or, where a service is of a local character, at the prico contracted for by the Executive Director. | (b) Commodity pledges may be mads either in monetary terms or in terras of fixed physical quantities of specified commodities. In respect of quantity pledges or where a pledge made in monetary terms is subsequsntly translated into commodities are pledged. as well as the time when commodities are received by the Programme at a value based on the world market prices, at the Food Aid, Convention (FAO) price or at the donor's invoice price as may be applicable. Contributions of acceptable services shall be valued either at world market prices, or, where the service is of a local character, at the price contracted for by the Executive Director. |
| (c) (i) Pledged contributions of commodities and services shall be held available for commitment for the purposes of the Programme until the end of the pledging period. Should unforeseen circumstances, such as domestic crop failure, arise, a donor country may, in consultation with the Executive Director, defer delivery of any part of the commodities pledged, or substitute other commodities therefor, provided that the comnodities concerned have not yet been committed to recipient countries. After appropriate notice has been given, cash in convertible currencies of equa1 value to the portion of the commodity pledge withdrawn may be substituted therefor. The Executive Director shall keep donor countries informed of contemplated and final commitments' of commodities and services pledged by them. Pledged commodities which have been committed shall be held in the contributing country until called for by the Executive Director, and then delivered at export ports free on board at the cost of the contributing country. Any committed commodities remaining undelivered by the end of the period for which they have been pledged shall remain available for delivery for such extended period as may be agreed upon in consultation between the Executive Director and the donor country. Committed services shall be treated in the same manner. | (c) (i) No change |
| (ii) In agreement with the Executive Director, cash in convertible currencies may be substituted for pledged services which have not been committed by the Programme. | (ii) No change |
| (iii) Any participating government which initially pledges mora than one third of its total contributions in cash and/or services may. In agreement with the Executive Director, at any time during the pledging period offer appropriate commodities up to a value limit of two thirds of its total Initially pledged contributions. To the extent that such additional commodities aro utilized by the Executive Director, their value at prevailing world market prices, or the nearest approximation to world market prices, shall be offset against any unpaid portion of the country's initial pledge. | (iii) Any participating government which initially pledges more than one third of its total contributions in cash and/or services say, in agreement with the Executive Director, at any time during the pledging period offer appropriate commodities up to a value limit of two thirds of its total initially pledged contributions. To the extent that such additional commodities are utilized by the Executive Director, their value based on the world market prices, at the Food Aid Convention (FAC) price or at the donor's invoice price, as any be applicable. shall be offset against any unpaid portion of the country's initial pledge. |
| (d) Cash contributions to the Programme shall be made in convertible currencies. In exceptional circumstances, however, developing countries may, with the agreement of the Executive Director, make cash contributions in non-convertible currencies. | (d) (No change) |
| (e) Countries shall, with regard to each pledging period, pay their cash contributions in equal annual instalments, except as otherwise agreed with the Executive Director. | (e) No change |
| (f) The annual instalment of cash pledges shall be paid for each year of the pledging period to which it relates within 60 days after the beginning of the country's fiscal year. Countries which for domestic, legal and budgetary reasons are not in a position to meet this time limit may announce at the Fledging Conference the times at which they intend to make their cash contributions available to the Programme. | (f) No change |
| Part B | Part B |
| TYPES AND FIELDS OF ACTIVITY | TYPES AND FIELDS OF ACTIVITY |
| 4. The Programme shall, on request, provide assistance for: | 4. (a) No change |
| (a) implementing projects, using food as an aid to economic and social development, particularly when related to feeding and improving the nutritional condition of the most vulnerable and neediest groups, increasing agricultural production and productivity fostering labour-intensive projects and promoting rural employment and welfare, and human resources development; and such other projects, including regional projects, as may be approved by the Committee on Food Aid Policies and Programmes referred to in paragraph | |
| 7(a). Special emhasis should be given to projects in the neediest countries; | |
| (b) meeting emergency food needs; and | (b) meeting emergency food needs and the logistic support thereof: and |
| (c) promoting .world food security in accordance with the recomendations made to it by the United | (c) No change |
| 5. (a) For meeting emergency food needs, a portion of the resources of the Programme shall be reserved each year for use by the Director-General of FAO. The amounts to be reserved shall be determined by the Committee on Food Aid Policies and Programmes from time to time in accordance with changing circumstances. In cases of special needs, the Committee may, at the request of the Executive Director, in consultation with the Director-General of FAO, allocate further amounts for use by the Director-General to meet emergency food needs. Any. unused balance of the emergency allocation shall return to the general resources of the Programme at the end of each year. | 5. (a) A portion of the resources of the_Programe shall be reserved each year for meeting energency food needs. The Committes. on Food. Aid Policies and Programmes (hereinafter referred to as "the Committee")_shall deternine the amounts to be reserved and the criteria for_their use. In cases of special needs the Committee may allocate additional amounts for emergency food needs. at the request of the Executive.Director after consultation with the Secretary-General and the Director-General..Any used balance of the emergency allocation shall return to the general resources of the Programs at the end of each year |
| (b) The Programme shall, within the framework of emergency assistance cooperation in the United Nations system and in accordance with appropriate recommendations of the United Nations and FAO, seek to ensure coordination of emergency food assistance. | (b) No change |
| 6. The Programme may, upon request, arrange for the purchase and the transport of food and for the monitoring of its distribution, on behalf. of bilateral donors or UN agencies, for emergency relief and other food aid operations. The Programme should be reimbursed for such services according to procedures agreed upon with the donore or agencies concerned on the basis of criteria approved by the Committee. | 6. Tha Programme day, upon request, arrange for the purchase and the transport of food and related non-food items and for the monitoring of their distribution, on behalf of bilateral donors or the United Nations agencies, for emergency relief and other food aid operations. The Programe should be reimbursed for such services according to procedures agreed upon with the donors or agencies concerned on the basis of criteria approved by the Committee on Food Aid Policies and Programmes. |
| Part C | Part C |
| ORGANIZATION AND MANAGMENT | ORGANIZATION. MANAGEMENT AND LEGAL CAPACITY |
| Headquarters of the World. Food Programs | |
| 6. (bis) The Headquarters of the Programing shall be In .Rom. Italy.. | |
| 7. The organs of the World Food Programme shall be: | 7. The organs of the World Food Programme shall be: |
| (a) a Committee on Food Aid Policies and Programmes (hereinafter referred to as "the Committee") jointly established by the United Nations and FAO and composed of 30 States Manbers of the United Nations or Hember Nations of FAO: | a) the Committee on Food Aid Policies and Programme jointly established by the United Nations and FAO and composed of forty two 42 States Mambers of the United Nations or Member Nations of FAO: |
| (b) a Secretariat located at FAO Headquarters in Rome and reporting to both the Secretary-General of the United Nations and the Director-General of FAO. | (b). |
| Powers and functions of the committee on Food Aid Policies and Programm | Powers and functions of the committee on Food Aid Policies and Programm |
| 8. Intergovernmental supervision of the Programe shall be exercised by the Committee. | |
| 9. (a) The Committee shall help evolve and coordinate short-terms and longer tern food aid policies recommended by the World Food Conference. It shall, in particular: | 9. (a) No change |
| (1) provide general guidance on the policy, administration and operation of the World Food Programme; | Old (i) doleted as this provision is new covered by General Reguletion B |
| (ii) provide a forus for intergovernmental consultations on national and International food aid programmes and policies; | (ii) No change |
| (iii) review periodically general trends in food aid requirements and food aid availabilities; | (iii) No change |
| (iv) recommend to governments, through the World Food Council, improvements in food aid policies and programmes on such matters | (iv) No change |
| (v) formulate proposals for more effective coordination of sultilateral, bilateral an non- governmental food aid programmes, including emergency food aid; | (iv) No change |
| (vi) review periodically the implementation of the recommendations made by the World Food Conference on food aid policies. | (v) No change |
| (b) With regard to the operation of the Programme the Committee shall examine and approve projects submitted to It by the Executive Director. In respect of the approval of projects, however, it may delegate to the Executive Director such authority as it may specify. It shall examine and approve the administrative and project budgets of the Programme. It shall review the administration and execution of approved projects and other activities of the Programmse. | (b) No change |
| 10. The Committee shall report annually to the Economic and Social Council and the Council of Food and Agriculture Organization. It shall also submit periodic and special reports to the World Food Council. | 10. No change |
| 11. (a) The Committee shall adopt its own Rules of Procedure. These Rules shall, inter alis, provide that decisions of the Committee on Important questions shall be made by a two-thirds majority of the members present and voting. Important questions shall Include questions of policy, the approval of projects and the allocation of resources. Doubts, if any, as to what are important questions shall be resolved through a majority vote of the members present and voting. Similarly, decsions of thœ Committee on questions other than important questions shall be made by a majority of the members present and voting. | 11.(a) No change |
| (b) Notwithstanding the provisions of Regulation 11(a) abosve, the Rules of Procedure day, with respect to tha approval of projects, make provision for auch approval being obtained by correspondance between sessions of the Committee. | (b) No change |
| (c) The Rules of Procedure shall also make provision for inviting States Members of the United Nations or Member Nations of FAO that are not members of the Committee to participate in lts deliberations. | (c) No change |
| 12. The Committee shall normally hold regular sessions twice a year and auch special sessions ac it considers necessary, or on the call of the Secretary-General of the United Nations and tha Director-General of FAO in consultation with the Executive Director of the Programs, or on request submitted in writing by at least one third of the members of the Committee. | 12. The Committee shall normally hold regular sessions twice a year and such special sessions as it considers necessary, or on request submitted in writing by at least one third of the members of the Committee, or on the call of the Secretary-General of the United Nations and the Director-General of FAO after consuliation with the Executire Director, or on the coll of the Executive Director after consultation with the Secretary-General of the United Rations and the Director-General of FAO |
| 13. The Committee shall ensure, in the programmes under its supervision, that: | 13. No change |
| (a) In accordance with the FAO Principles of Surplus Disposal and with the consultative procedures established by the Committee on Commodity Problems (CCP),and In confornity with the United Nations General Asseesbly resolution 1496 (XV),particularly paragraph e, commercial markets and normal and developing trade are neither interfered with nor disrupted. | a) No change |
| (b) The agricultural economy in recipient countries is adequately safeguarded with respect both to its domestic markets and the effective development of food production. | (b) The agricultural economy in recipient countries is adequately safeguarded with respect both to its domestic sarkets and the effective development of food production and trade. |
| (c) Due consideration is given to safeguarding normal commercial practices in respect of acceptable services. | (c) No change |
| WFP Secretariat: | WFP Secretariat: |
| 14. (a) The Programme shall be administered by a Secretariat, headed by an Executive Director. | |
| >(b) The Executive Director shall be appointed, for a term of five years, by the Secretary-General of the United Nations and the Director-General of FAO after consultation with the Committee. | (b) No change |
| (c) The Executive Director shall be responsible for servicing the Committee. | (c) The Executive Director shall be responsible for servicing the Committee and its subsidiary organs. |
| (d) The Executive Director shall operate through three divisions, subject to such modifications as nay froa time to time be approved by the Committee. | Old (d) Daleted |
| (e) The Executive Director shall be responsible for the staffing and organization of the Secretariat. The selection and appointment of senior officials shall ba mads in agreement with the Secretary-General of the United Nations and the Director-General of FAO. | (d) The Executive Director shell be responsible for the staffing and organization of the Secretariat. The selection and appointment of senior officials above the level of D2 shall be, made in agreement with the Secretary- General of the United Nations and the Director-General of FAO. |
| (f) Every effort shall be made to keep the cost of management and administration of the Programme to a minimum consistent with the maintenance of efficiency. | (e) No change |
| (g) General financial and administrative services shall be provided on a reimbursable basis through the regular FAO Administration Department, and to this end the Executive Director shall rely to the fullest extent possible on the existing staff and facilities of F&O, within tha context of sub-paragraph (f) above. | (f) The Executive Director where appropriate shall rely to...the fullest extent possible on the administrative financial and other services of the United Nations and FAO on a reinbursable basis. within the context of sub-paragraph 14(e) above |
| (h) For other services the Programme shall rely to tha maximum extent feasible on tha existing staff and facilities of FAO, the Unitad Nations and other intergovernmental agencies within the context of sub-paragraph (f) above. The additional cost involved shall be reimbursed from the Programme's resources. | (g) Further in the context of sub- paragraph 14 (a) the Programme shall make extensive use of the technical services of FAO including its services regarding global information and sarly warning systems for the assessment of food situations and needs and project development and evaluation as well as of the technical services of the United Nations and other agencies of the United Nations system on a reimbursable basis |
| (i) Tha reprasentative of the Programme in each recipient country shall be the Resident Representative of the United Stations Development Programme or the Regional Represantative of the United Nations Devolopment Programme, as the case say be. The Programms field staff stationed in a recipient country shall form part of his office. | (g bis) old (i) No change |
| (j) The Executive Director shall administer the staff of the Programme in accordance with FAO Staff Regulations and Rules and such special rules proposed by the Executive Director as may be approved by the Secretary-General of the United Nations and the Director-General of FAO. | (h) The Executive Director shall administer the staff of the Programme in accordance with FAO Staff Regulations and Rules and such special rules as may be established by the Executive Director in agreement with the Secretary-General of, the United Nations and. the Director- General of FAO. |
| (i) Without prejudice to the authority of the Secretary-General of the United Nations and the Director-General of FAO the Executive Director shall generally represent the Programme and perform such functions as may be conferred | |
| Part D | Part D |
| PROCEDURES | PROCEDURES |
| Eligibility for assistance | Eligibility for assistance |
| 15. All States Members of the United Nations or Members or Associate Members of any specialized agency or of the IAEA shall be eligible to submit requests for consideration by the Programme.2 | 15. All States Members of the United Nations or Members or Associate Members of any specialized agency or of the IAEA shall be eligible to submit requests for consideration by the Programme.2 The Programe may also provide humanitarian relief assistance at the request of the Secretary-General of the United Nations. WFP assistance in such exceptional cases shall be fully coordinated with the united Nations system and NGO efforts in the |
| ? | ? |
| General responsibilities of the Executive Director | General responsibilities of the Executive Director |
| 16.(a) The Executive Director shall be responsible for assuring that projects to be implemented are sound, carefully planned and directed -toward valid objectives, for assuring the Mobilization of the necessary technical and administrative skills, and for assessing the ability of recipient countries to carry out the projects. He shall be responsible for assuring supply of commodities and acceptable services as agreed. However, he has the responsibility to seek, in consultation with the recipient government, correction of any inadequacies in project operation, and may withdraw assistance in the event essential corrections are not made. | 16. (a) No change |
| (b) In order to enable the Committee to obtain a comprehensive view of the development of the Programme, the Executive Director, in consultation with the Secretary-General of the United Nations and the Director-General of FAO, shall prepare once a year a report indicating activities under way, new activities to be undertaken, priorities and results of completed projects and their evaluation, and shall submit this report for the consideration and approval of the Committee. | (b) No change |
| (c) To assure a prompt response to requests for emergency assistance, the Executive Director may, as appropriate, borrow commodities from other projects assisted by the Programme in the country or in neighbouring countries, or from- other sources such as cooperating non- governmental programmait. | (c) No change |
| (d) The Executive Director shall be responsible for making the optimum use of available resources in commodities, cash and acceptable services. To this end he may use cash resources to purchase commodities to the maximum extent possible from developing countries, and shall report such purchases to the Committee. | (d) No change |
| Cooperation of the Programme with the Unitted Nations and FAO and with other agencies and organizations | Cooperation of the Programme with the Unitted Nations and FAO and with other agencies and organizations |
| 17. (a) In all stages of the development of its activities, the Programmes shall, as appropriate, consult with and seek advice and cooperation from the United Nations and FAO. It shall also operate in close liaison with appropriate United Nations agencies and United Nations operating programmes, as well as with regional intergovernmental organizations and bilateral programmes. Interested and cooperating international agencies and bodies shall be invited to send representatives to attend meetings of the Committee. The Executive Director, in consultation with the Secretary-General of the United Nations and the Director-General of FAO, shall give special attention to developing these and other means of cooperation with these agencies and organizations, and shall report to the Committee on the progress made. | 17. (a) No change |
| (b) The Programme shall ensure that its assistance be associated with material, financial and technical assistance provided through other multilateral programmes and shall seek similar coordination with bilateral programmes. | (b) No Change |
| (c) Non-governmental organizations shall be encouraged, where and as appropriate, to cooperate with the Programme and to support its activities. | (c) No change |
| Development and operation of projects, and emergency operations | Development and operation of projects, and emergency operations |
| Initiation of projects | Initiation of projects |
| 18. (a) Governments desiring to establish food aid programmes or projects assisted by the Programme shall present their requests in the form indicated by the Executive Director. Prior to the submission of the project application, the knowledge, skills and experience of locally available technicians, including those of the United Nations, FAO, the Programme and other United Nations organizations, should be drawn on to the extent feasible and necessary for the purpose of assuring maximum refinement and improvement in the project plans at the earliest possible stage, particularly with reference to the administrative and technical aspects thereof. Requests shall normally be presented through the UNDP Resident Representatives, who shall keep the FAO Country Representatives and, as appropriate, the representatives of other United Nations agencies fully informed. | 18. (a) Governments desiring to establish food aid programmes or projects assisted by the Programme shall present their requests in the fore indicated by the Executive Director. Prior.to ths submission of the project application, the knowledge, skills and experience of locally available technicians, including those of the Unitad Nations, FAO, ths Programme and other United Nations organizations, should be drawn on to the extent feasible and necessary for the purpose of assuring maximum refinement and improvement in the project plans at the earliest possible stage, particularly with reference to the administrative and technical aspects thereof. Requests shall normally be presented through the UNDP Resident Representatives, in their capacity as the Programme representatives who shall keep the FAO Country Representatives and, as appropriate, the representatives of other United Nations agencies fully informed. |
| (b) All projects should have a clear relationship with the recipient country's development plans and/or priorities and should include, as appropriate, a significant input of the recipient government's 'resources. The Programme should also be assured that all efforts will be made, as feasible and appropriate, to have the objectives of the projects pursued once the operations of the Programme have been phased out. | (b) No change |
| (c) The Executive Director shall, upon receipt of requests, proceed to appraise them, and, in doing so, consult with and seek advice and cooperation from the United Nations, FAO and other interested and cooperating international agencies and bodies according to their respective fields of competence. | (c) No change |
| (d) The Executive Director may also, if necessary, dispatch a survey team to examine the project on the spot in consultation with the country concerned. Such a teaa should normally include officers of the United Nations and FAO and, where appropriate, also officers of auch other United Nations agencies as amy be directly concerned and agree to participate in the field investigation. | (d) No change |
| (e) Recipient countries should, as far as feasible, provide the Executive Director with any relevant information on other aid programmes that would assist the Programme in coordinating Its activities with such other programmes. When this is not possible, the donor countries or organizations may supply the relevant information. | (e) No change |
| Initiation of emergency operations | Initiation of emergency operations |
| 19. Governments desiring food assistance to meet emergency food needs shall present a request to the Director-General of FAO. Such requests should contain the basic information required about the situation. The Director-General of FAO will request the Executive Director of the Programme to exanine it. The Director- General of FAO will decide upon the request, taking into account the recommendation of the Executive Director of the Programme. | 19. (a) Governments desiring food assistance to meet emergency food needs shall present a request containing the basic information relating thereto to the representative of the Programme in the country conccrned.. as referred to in General Isolation 14(g bis) who shall transmit it to the Executive Director. |
| (b) The Executive Director shall examine the request and. after close consultation with FAO and as required with the United Nations and relevant agencies decide upon each_requests up to the level of the authority delegated to bin by the Committee to approve development projects In cases exceeding this level after due consultation between the Programs, FAO and as required with the United Nations and-relevent agencies approbal shall be accorded jointly by the Director-Genmeral of FAO and the Executive Director | |
| Project agreements | Project agreements |
| 20. (a) Upon approval of a proposed project by the Committee or by the Executive Director in its behalf, an agreement shall be prepared by the Executive Director tin consultation with the government concerned. All such agreements shall indicate the terms and conditions on which the proposed activities are to be carried out; the supplementary aid to be provided by other agencies or institutions; the obligations of the government with respect to the utilisation of the commodities supplied, including the use and control of any local currencies generated from their sale, and with respect to the arrangements nade for their storage, internal transportation and distribution; the responsibility of the government for all expenses incurred from the point of delivery, including the cost of Import duties, taxes, levies, dues and wharfage; and such other relevant terms and conditions as may be mutually agreed upon as necessary for the execution and subsequent evaluation of the project. Such agreeaent shall safeguard the Programme's right to observe all phases of project - operation from the receipt of commodities in the country to final utilisation; provide for audits as necessary; and allow the Programs to suspend or withdraw assistance in casit of. serious non-compliance. It shall also provide for the collection of data on the uannar of food distribution and its effects on the improvement of the nutritional status and the economic and social development of the country on a longer-tern basis; for the maintanance of complete zecords, including transport and storage documents, concerning the utilization of assistance from the Programme; and for the communication of such records to the Programs upon request. | (a) No change |
| (b) Agreements may provide for projects under which assistance from the Programme would be available for & maximum period of five years, provided that such agreements also carry the qualification that their full execution beyond the relevant pledging period is conditional upon resources becoming available. | (b) No change |
| (c) Project agreements shall be signed by the representative of the recipient country and by the Executive Director, or his representative, on behalf of the Programme | (c) No change |
| Emergency operation agreements | Emergency operation agreements |
| 21. Upon approval of an emergency operation by the Director-General of FAO, an agreement, which may be in the forn of an exchange of letters, shall be concluded forthwith between tha Executive Director and the recipient government. | 21. Upon approval of an emergency operation is seeorderse with the provisions of General Regulation 19 an agreement, which may be in the form of an exchange of letters, shall be concluded forthwith between the Executive Director and the recipient government. |
| Implementation of projects | Implementation of projects |
| 22. (a) The primary responsibility for project execution shall rest with the recipient country, in accordance with the provisions of the project agreement. The Executive Director shall, however, be responsible for supervision and assistance in execution, shall take the necessary measures for this purpose and shall utilize the services of the United Nations and FAO and, where appropriate, other organizations, under such arrangements as may be agreed upon. | 22. (a) No change |
| (b) Costs of unloading and internal transport, and of any necessary technical and administrative supervision, shall be borne by the recipient government. However, this condition may be waived by the Executive Director in exceptional cases, where he is satisfied that a government is unable to meet these costs out of its own resources, or to arrange that they be not from sources other than the Programme. | (b) No change |
| (c) Commodities shall be delivered to the recipient country as grants without payment. If such commodities are sold internally for local currency, the proceeds thereof shall be used for the particular purposes and activities specified in the agreement. | (c) No change |
| (d) Before accepting a project which requires additional external technical or financial assistance to make such a project feasible, the Executive Director shall assure himself that such assistance is available It shall be the responsibility of the recipient country to obtain and arrange for such additional assistance as may be available from multilateral and other sources. | (d) No change |
| (e) As agreements ara carried into effect, recipient governments shall giva full cooperation so as to enable authorized personnel of the programe to observe operations from time to time, to ascertain their effects, and to carry out evaluations of tho results of the projects. Any final reports prepared shall be submitted to the recipient countries concerned for their comments, and subsequently to tho Committee, together with any such comments. | (e) No change |
| (f) The Programme, in making arrangements for the evaluation of projects, shall seek the assistance of the United Nations and FAO and, as appropriate, of other interested and cooperating agencies and bodies to carry out an analytical review of the implementation of projects, including as assessment of the technical progress made and, when practicable, of the effect of assistance from the Programme on the economic and social development of the country. | (f) No change |
| Implementation of emergency operations | Implementation of emergency operations |
| 23. (a) Paragraphs 22(a), (b) and (c) above are applicable to the inpiesentation of emergency operations. | 23. (a) Regulations 22(a), (b) and (c) above are applicable to the implementation of emergency operations. |
| (b) Tho recipient government shall report as may be provided for in the agreement between the Executive Director and the government en the progress of distribution of WFP commodities. | (b) No change |
| (c) As agreements are carried into effect, recipient governments shall give full cooperation so as to enable authorised personnel of ths Programme to observa operations from time to time, to ascertain their effects, and to carry out evaluations of the results. The Executive Director shall submit reports to the CFA on emergency operations. | (c) NO change |
| Safeguarding exporters International trade. and producers in recipient countries | Safeguarding exporters International trade. and producers in recipient countries |
| 24. In the assessment of prospective economic and social development projects, and in their-Implementation and subsequent evaluation, full consideration shall be given to the prospective and actual effect of the project upon local food production, including possible trays ami means of increasing such production, and upon the markets for agricultural products produced in the country. | 24. No change |
| 25. Adequate consideration shall also be given to safeguarding commercial markets and the normal and developing trade of exporting countrios in accordance with the FAO Principles of Surplus Disposal, as well as aafeguarding normal commercial practices in respect of acceptable services used by the Programme. | 25. No change |
| 26. As a means of safeguarding commercial markets, the Executive Director shall comply with the following requirements: | 26. No change |
| (a) At an early stage in the preparation of a project which may be of ouch significance as to threaten to interfere with or disrupt commercial markets or normal and developing trade, he shall consult with the countries likely to bo affected. | (a) No change |
| (b) He shall also inforn the chairman of the Consultative Sub- Committee on Surplus Disposal of the FAO Committee on Commodity Problems of such preparations. | (b) No change |
| (c) If questions concerning any proposed project are raised before the Consultative Sub-Committee, Its views should bo promptly reported to the Executive Director, who shall take then into accounts before proceeding with the project. | (c) No change |
| (d) To facilitats the consideration of policies within the field of surplus disposal, ha shall make available to the Consultative Sub- Committee documents relevant to these subjects prepared by the Programee | (d) No change |
| Part B | Part B |
| FINANCIAL ARRANGEMENTS | FINANCIAL ARRANGEMENTS |
| 27. The Director-General of FAO shall establish a Trust Fund under Financial Regulation 6.7 of FAO, to which all contributions to the Programme shall be credited and from which the cost of administration and operation of the Programme shall be met. | 27. (a) All contributions to the Programme shall be credited to the World Food Programme Fund (hereinafter referred to as "the Fund") established by the Director-General of FAO under Regulation 6.7 of the Financial Regulations of FAO. from which the cost of administration and operation of the Programme shall be met. |
| 28. The financial operations of the Programme shall be carried out insofar as possible under the existing Financial Regulations of FAO. The Director-General of FAO, In consultation with the Executive Director, the FAO Finance Committee and the United Nations Advisory Committee on Administrative and Budgetary Questions (ACABQ), shall develop, for the approval of the Committee, such additional financial procedures as are necessary to meet the special needs for the administration of the Programme. | (b) The Committee shall exercise full intergovernmental supervision and scrutiny of all aspects of the Fund. |
| (c) The Executive Director shall have complete responsibility and shall be accountable to the Committee for the operation and administration of the Fund. Including audited accounts. | |
| (d) In all matters relating to the finances of the Programme. the Committee shall draw on the advice of the United Nations Advisory Committee on Administrative and Budgetary Questions (ACABQ) and the Finance Committee of FAO. | |
| (e) The Committee shall establish Financial Regulations to govern the management of the Fund. These Regulations shall be proposed by the Executive Director and approved by the Committee after receiving advice from the ACABO and the FAO Finance Committee. | |
| (Now Regulation 27 substitutes old Regulations 27 and 28). | |
| 29. The biennial budget of the Programme shall be reviewed by the FAO Finance Committee and by the ACABQ, and submitted together with their reports to the Committer for approval. Supplementary budget estimates may, in exceptional circumstances, be prepared and reviewed to the extent feasible under the same procedure before submission to the Committee for approval. The financial reports of the programme shall be submitted to the FAO Finance Committee and to the ACABQ. After review by the FAO Finance Committee and by the ACABQ, if the latter so desires, they shall be submittad with any comments which these committees might wish to make to the Committee for approval. | 28. The biennial budget of the Programme shall be reviewed by the FAO Finance Committee and by theUnited Nations ACABQ and submitted together with their reports to the Committee for approval. Supplementary budget estimates may, in exceptional circumstances, be prepared and reviewed to the extent feasible under the same procedure before submission to the Committee for approval. The financial reports of the programme shall be submitted to the FAO Finance Committee and to the ACABQ. After review by the FAO Finance Committee and by the ACABQ, if the latter so desires, they shall be submitted with any comments which these committees might wish to make to the Committee for approval. |
| Part F | Part F |
| STUDIES | STUDIES |
| 30. The Executive Director say undertake, in consultation with the Secretary-General of the United Nations and the Director-General of FAO, studies of problems related to the effactive operations of the Programme and such other functions as nay be given to it. | 29. The Executive Director may undertake, under the supervision of the Committee.and in consultation with the Secretary-General of the United Nations and the Director-General of FAO, studies of problems related to the effective operations of the Programme and such other functions as may be given to it. |
| 31. The Executive Director, in consultation with the Secretary-General of the United Nations and the Director- General of FAO, shall arrange for expert studies to be undertaken, as needed, to aid in the consideration of the future development of multilateral food programmes. In developing these studies, ha shall arrange for as much as possible of the investigations to be made as part of the regular staff activities of FAO and the United Nations, and of other intarasted and competent intergovernmental organizations. | 30. The Executive Director, under the supervision of the Committee. and in consultation with the Secretary-General of the United Nations and the Director- General of FAO, shall arrange for expert studies to be undertaken, as needed, to aid in the consideration of the future development of multilateral food programmes. In developing these studies, he shall arrange for as much as possible of the investigations to be made as part of the regular staff activities of FAO and the United Nations, and of other interested and competent intergovernmental organizations. |
1For this purpose, the ECOSOC and the FAO councio will each elect one
Member from Group I and three Member from Group II. In addition, the
FAO council will elect one other Member from Groups I and II by
rotation.
