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Creating your Application - Non iRecruitment Vacancies

How do I apply for a job at FAO?

FAO is currently transitioning to a new online recruitment system called iRecruitment. During the transition period, All Professional positions will be advertised through the new system while General Service, Project, and Consultancy vacancies will follow the procedure of submitting a Personal History form to the email address provided in the Vacancy Announcement. All job openings at FAO are published on the FAO Career Portal. When applying for a job, the application instructions will be provided in the How to Apply section of the vacancy.  Please read the How to Apply section carefully before applying.
This document contains general information about how to create an application and apply for vacancies not issued in iRecruitment. For additional information on how to apply for non-iRecruitment vacancies,(i.e. Professional Project, General Service, Consultancy), click here.  For step by step guidelines on how to apply for vacancies in iRecruitment, please click here.

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Understanding the job requirements

Make sure you find as much information about the job as possible and apply only to those jobs that are suited to your strengths and aspirations.

What is a Personal Profile Form (PPF) and what is a Personal History Form (PHF)?

The PPF is an online resume specifically used by FAO. It is a document that allows you to indicate your education, skills, experience and achievements. It is used to evaluate your eligibility and suitability to be considered for a job opening. The PPF can be updated and changed at any time for submission to new job openings and is used by all applicants, internal as well as external.  The PPF can also be used by applicants to Project, General Service and Consultancy Vacancies.  Applicants to these vacancy types can create a profile in iRecruitment, then save the PPF and send it to the Email address indicated in the vacancy announcement.  

The FAO PHF is an off-line form which is used by FAO job applicants containing similar information to the PPF but is used for Project, General Service, and Consultancy Vacancies.  Please note that the FAO PHF is not accepted for posts advertised through iRecruitment.

Completing your Application

Completing your Application requires articulation of your education, competencies, achievements and professional experience. It is your opportunity to tell your story in a way that demonstrates that you are the best candidate for the job.  The application will include a PPF or PHF depending on the type of vacancy you are applying for, as well as a cover letter and any other relevant attachments to your candidature. Applications must be submitted by the deadline date.  Late applications will not be accepted.

Preparing the Cover Letter

The cover letter, which is recommended when applying for a job at FAO, is a personal introduction that accompanies your application.

Your aim in the cover letter is to describe how your experience, qualifications and competencies match the job for which you are applying.

Your cover letter should be brief, and as targeted as possible to the position for which you are applying. Focus on the most relevant parts of your background that relate to the job opening.  The subject title of your cover letter should include the vacancy number you are applying to; i.e: Cover Letter A.Smith_IRC1000.

FAQs on preparing your Application

Q: Should I target my Application to a specific Vacancy Announcement ?
A: All relevant work experience should be provided in your application and both the PPF and PHF can be updated when desired. If you wish to focus on certain skills or qualifications, target your cover letter to the vacancy.  

Q:  How important is education and work experience for applying to a position / how is my application evaluated ?
A:  Previous work experience, and type of degree obtained are two important factors in the evaluation process.  Each FAO vacancy announcement includes a list of minimum requirements and selection criteria pertaining to the job advertised.  Before applying, please be sure that your academic qualifications meet those set forth in the vacancy announcement and that your previous work experience both in terms of sector, and number of years is in line with the vacancy requirements.  Candidates not meeting the minimum requirements will not be considered.

Q:  Does FAO keep a roster of applicants ?  
A:  Yes, FAO does keep a roster of applications which managers can use to search for possible candidates meeting certain recruiting needs.  All profiles created in iRecruitment will be added to the Roster unless a candidate has indicated through the privacy settings in the “Additional Information” section of their account that they do not wish for their profile to be viewed for purposes other than recruitment for the specific vacancies for which they have applied.

Q: How does the country geographic representation work ? Does my country of nationality play a role in my eligibility for a post at FAO ?
A: FAO’s funding comes from contributions from member countries and therefore applications from candidates coming from under or non-represented member countries are encouraged.