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EAF Steps

Activity 1.1 - Initial process planning and determining stakeholder support

Purpose

Assist in the development of a roadmap for EAF by using the planning methods that are available from many websites. These tools should help ensure that the right pathway and elements are undertaken.

Overview

For those who have not had any experience in the use of project planning or project management, there are a large number of websites that outline the basic steps involved. Whilst there will be some subtle variations among these the basic concepts will be the same.

EAF Tool Tips

We have included a small number of the hundreds of possible websites. Many of them are based on wanting you to undertake a course with them so be careful to only get what you need.

EAF Tool Pedigree

The information in the web sites is usually based on some published form of project management.

EAF Tool Synergy

These project management planning tips can be used in conjunction with the EAF Roadmap template.

EAF Tool Usage

Easy

Cost

Low

The tools are free – unless you sign up for a course that is often being advertised on these types of sites.

EAF Tool Capacity

Low

They are designed for individuals with minimal experience to learn more about this area.

Background Requirements

Low

No formal knowledge is needed.

Participation

Low

It is mostly focused at individuals.

Time Range

Short – Moderate

Finding the sites is quick but using the material may take some time to master.

Appendix

Seven steps to successful project planning:

1. Every project needs a roadmap with clearly defined goals that should not change after the first phase of the project has been completed. All stakeholders benefiting from the outcome of the project should be named and their needs stated.

2. Develop a list of all deliverables, make sure all project team members are familiar with this list.

3. A document that clearly outlines all project milestones and activities required to complete the project should be created and maintained. Establish reasonable deadlines, taking into account project team members’ productivity, availability and efficiency.

4. Create a budget for your project.

5. Ideally, project managers should be able to choose team members who work well together. Identify by name all individuals and/or organizations involved in the project. For each of them, roles and responsibilities on the project should be described in detail. Otherwise, miscommunication may occur leading to delays and situations where team members may have to redo their work.

6. Set progress reporting guidelines – monthly, weekly or daily reports. Ideally, a collaborative workspace should be set up for your project online or offline where all parties can monitor the progress.

7. Identify the risks involved in your project and discuss alternatives if new requirements will be added to your project or members of your team will not meet the deadlines.

These steps should get you started with delivering your project on time, within your budget.

Read more:

http://upandrunning.bplans.com/2009/12/11/seven-steps-to-successful-project-planning/#ixzz1M9MzVS3v

 
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