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EndNote Online


How to get started
FAO citation style
Importing records from the FAO Library catalog


EndNote Online is a Web-based reference organizer and writing solution for FAO employees. It is accessible through the Web of Science (WOS) menu and helps you collect and keep track of your references and easily insert them into your research documents as in-text and endnote citations in, among others, the FAO citation style.



From FAO headquarters

1. Create an account for the Web of Science and subsequently one for EndNote (accessible from the WOS top menu). Once you have created an account you may access both resources from any non FAO computer for the duration of 6 months.
2. The first time you sign in to your EndNote account, you will see the Getting Started Guide, which offers links to help you collect, organize, and format your references.


From the field

1. Login to the Secure Access Gateway
2. Paste the url of the WOS - https://apps.webofknowledge.com - in the browse box.
3. Register for the WOS and subsequently for EndNote. Once you are registered, you will be able to access the WOS with your credentials from any, i.e. non FAO, computer for 6 months.



To access more EndNote features, you can install two types of plug-ins on your computer, i.e. they are confined to your computer.
Go to the Options tab in EndNote and select Download Installers.
Note that the plugins have been added to the FAO CIO application catalog under EndNote, so you can download them on you computer without the need of any admin rights.

1. Cite While you Write for Word

Download the Cite While You Write plug-in to insert references, and format citations and bibliographies automatically - in FAO Style - while you write your papers in Word.
Once you have installed the Word plugin, an EndNote tab appears in your Word menu. By clicking on "Insert citations", you may browse your Endnote lists and insert in-text and endnotes automatically in your document.

Searching your Endnote bibliographic lists.


When you click on "Insert", the citation is automatically inserted in FAO Style (if selected) as in-text and endnote. You may manually edit the citations if necessary. 

2. Capture References from any web page 

To automatically import bibliographic references into your EndNote library from web pages that are not part of a bibliographic database etc., e.g. a book in Amazon, you can download the Capture Reference button. 
*We recommend you to use this tool only if you cannot find the publication in a bibliographic database.*

To use it, browse to a page you are interested in and click the Capture Reference button in the Bookmarks bar. The Capture Reference window will open and will show you the bibliographic metadata it automatically collected. The degree of success depends of the way the Web page you are capturing is structured at the backend. In general it captures the most important fields, like title and author, but often you will have to add the other fields manually to obtain a meaningful citation. Once the form is filled correctly you can click "Save to" my.endnote.com.


FAO uses a customization of the Harvard citation style. As well the Harvard as the FAO citation style are available through EndNote, as well as many others. Please note that the FAO style is a test version, it might contain some errors (which can be edited manually inside Word). If you encounter any issues with it, please let us know at fao-library-reference@fao.org.



Apart from saving your WOS results in EndNote, you can also search other bibliographic databases and catalogs and add their records to your EndNote lists/libraries. In order to do so, go to "Collect" in the EndNote menu and click on "Online search". Select the catalog you are interested in from the dropdown list, e.g. FAO Library, and connect EndNote to the selected resource. At that point you are able to search the catalog and import and edit records into EndNote. 


Step 1


Step 2

Step 3. At this point you can add the selected record(s) to one of your EndNote lists.

If you click on the record, you can add/edit the bibliographic fields before you save it to your EndNote library.



The following training material is available online:

EndNote training videos
The EndNote Online user guide


FAO employees may also contact the library at fao-library-reference@fao.org for a briefing.