Qualified female applicants are encouraged to apply. Persons with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidence.

Organizational Setting: FAO Mongolia works with the vision "to be a leading, credible and responsive partner in ensuring food and nutrition security of the population". The office has been coordinating projects and programmes in research, capacity building,  natural resources management, technology transfer, food and agriculture policy, livestock production systems management, emergency and post crisis management, forestry information, statistics, food security and nutrition, emergency response operations, crop production system management, and food quality and safety.

Project Background: The Government of Mongolia has received a loan from the World Bank toward the cost of the Livestock Commercialization Project (LCP). The project development objective is to improve livestock health, productivity, and commercialization of targeted value chains in project locations and to provide immediate and effective response in the event of an eligible crisis or emergency. The project is structured as an IPF financed by an IDA credit in the amount of US$30 million over five years. MOFALI has selected FAO to provide the Technical Assistance (TA) and procurement services under the LCP

The project will strengthen institutional systems and governance of veterinary services at the national level by supporting (a) analytical studies and surveys, (b) strategy formulation and policy making, (c) developing national immunization plans and monitoring rollout plans, (d) staff capacity building, (e) upgrading trainings and extension systems, and (f) information systems. In addition, it will provide intensive support to western aimags for last-mile veterinary service delivery and investments in animal disease surveillance, prevention, and control. The project will also implement value chain commercialization interventions with strategic focus on meat and dairy sectors.

The FAO TA is now seeking to recruit qualified individual for the position of Senior Administrative Officer (AFO).

Duties: The AFO works under the direct supervision of the FAO Representative, Mongolia, and in close coordination with LCP PIU (Project Implementation Unit of the Livestock Commercialization Project) coordinator, technical supervision of the FAO Project Task Force (PTF) and will undertake following duties: 

• Managing staff and day-to-day activities of the project related to the management and implementation of the project, including recruitment, procurement, monitoring and evaluation, financial management, progress and financial reporting
• Liaise actively with the LCP PIU, the TWG and GAVS and other related agencies to ensure the effective implementation of the project including reporting as per the requirement of the by the Government and FAO
• Carries out project related administrative work including drafting/reviewing ToRs of project personnel for further technical and operational clearance
• Provides assistance and advice to the project team and staff in the field on FAO administrative procedures including communication, filing and work flow activities
• Provides logistical and travel arrangements for the project including processing local travel requests and following-up on Back to Office Report and Travel Expense Claims
• Maintain project asset/inventory in good working conditions and keeps accurate records regarding custodianship, location, physical verification and year-end inventory stock take, etc. and dispose them in due time
• Manages official correspondence and related interpretation/translation services as needed
• Monitors out posted petty cash expenditures and any other works as requested by FAO
• Any other works within technical competence as may be requested by FAO.

Qualifications:

The AFO will have the following qualifications:

• At least undergraduate degree in management, business administration, accounting or a related field and/or professional certification and extensive related experience
• A minimum of five years of working experience in one of the above fields
• Experience managing the administration, finances and procurements of large projects
• Excellent communication skills in English and Mongolian
• Excellent planning and organizing skills, accurate with attention to detail
• Able to work as part of a multinational team
• Experience in the UN system is an asset Experience in the government or UN system is an asset
• Excellent planning and organizing skills, accurate with attention to detail

HOW TO APPLY

If you possess the above qualifications, please delivery by hand in a sealed envelope your application letter along with

FAO Personal Profile Form (PPF), diploma and related certificate copies and reference letters (min 2) to the below address:

FAO Representation in Mongolia

Reception desk, UN House, United Nations Street 14,

Sukhbaatar District, 1st Khoroo,Ulaanbaatar 14201.

Tel.: (976) 11310248 (ext. 4603)

Please quote: VA-UTF/MON/021/MON_AFOon the envelope.

PPF can be completed by visiting the Employment website at http://www.fao.org/employment/irecruitment-access/en/

Only short-listed candidates will be contacted. Please notify the submission of your documents by e-mail: [email protected].