Commission on Genetic Resources for Food and Agriculture
Guidelines





Guidelines for the Preparation of Country Reports

The essential role of Country Reports

The preparation of Country Reports is one of the most important steps in the process of preparing the first report on The State of the World’s Biodiversity for Food and Agriculture. Country Reports will be critical to filling existing information gaps and establishing baseline information on biodiversity for food and agriculture. They will also be key in providing information on the role of biodiversity for food and agriculture in the provision of multiple ecosystem services.
The preparation of Country Reports can be considered a national strategic planning process. It provides an opportunity to engage and stimulate a wide range of stakeholders from different sectors, including smallholders (such as farmers, pastoralists, forest dwellers, fisher folk, local communities and traditional peoples), gain a better understanding on the status and trends of the country’s sustainable management practices of biodiversity for food and agriculture and assess national priorities and future needs.

Countries are invited to prepare a Country Report on their state of biodiversity for food and agriculture as a contribution to the preparation of The State of the World’s Biodiversity for Food and Agriculture (the SoWBFA Report). Countries are invited to submit their Country Reports no later than 31 December 2014.

FAO has prepared Guidelines to assist countries in the elaboration of their Country Report on their state of biodiversity for food and agriculture. The guidelines outline the suggested content and provide questions to assist countries to undertake their strategic analysis and develop each section of their Country Report. The questions are provided to facilitate analysis, to stimulate discussion and to ensure that the Country Report contains strategic directions that address priorities and needs.

The Guidelines do not provide a strict report template, they rather aim to assist countries to structure and organize their Country Report in the way that best meet their needs.

Two options are proposed:

  1. Submitting a Country Report following the instructions and guiding questions provided in the Guidelines (read only),
  2. Using the electronic version of the Guidelines (the Dynamic Guidelines) to generate a preformatted Country Report.

Documents

 

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Invitation

  

Guidelines (read-only)

Dynamic Guidelines**

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(*) in preparation

(**) Please right-click and save the document on your desktop. Adobe Reader should be used to open the dynamic guidelines. Adobe Reader can be downloaded free of charge from: get.adobe.com/uk/reader/otherversions/. Use Adobe Reader Version 10 or higher.

Recommended process for the preparation of the Country Report


1. Nomination of a National Focal Point

Each participating country is invited to officially nominate a National Focal Point to coordinate the preparation of their Country Report on the state of biodiversity for food and agriculture. The name and contact details of the appointed National Focal Points should be communicated to Ms Linda Collette, Secretary, Commission on Genetic Resources for Food and Agriculture (cgrfa@fao.org), by 30 November 2013.


2. Ensuring a collaborative process

a) Establishment of a National Committee to oversee the preparation of the Country Report

Countries are encouraged to establish a National Committee to oversee the preparation of their Country Report. Involving relevant institutions and stakeholders and preparing the report through a consultative process are central for the sense of ownership, the quality of the information and the implementation of the findings of the process.  

Given the cross-sectoral nature of the Country Report, it is recommended that the National Committee includes as many representative stakeholders from different sectors as practical (fisheries and aquaculture, forest, livestock and plants and those able to support analysis of associated biodiversity), representing government, research and civil society. It is also recommended that the National Committee includes a gender specialist as well as an expert on economic issues, preferably with a natural resource management, environmental economics, or other relevant background. 

b)  Establishment of working groups

The National Committee may find it useful to establish cross-sectoral and/or inter-departmental/inter-ministerial working groups to compile data and information for specific sections or to write specific chapters of the Country Report. It is recommended that such working groups include experts who can provide technical knowledge on the topic in question.

c) Facilitation of broader stakeholder review

The National Focal Point coordinates the preparation of the first draft of the Country Report, which should be reviewed by the National Committee. The National Focal Point may also wish to facilitate a broader stakeholder review of the Country Report, involving stakeholders from various ministries, departments, NGOs, research institutions and stakeholders with experiential knowledge, such as groups or associations of farmers, pastoralists, forest dwellers and fisher folk.


3. Finalizing and submitting the Country Report

Following the review by the National Committee and other relevant stakeholders, the National Focal Point coordinates the finalization of the Country Report, submits it to the government for official endorsement and transmits it to FAO in one of the Organization’s official languages (Arabic, Chinese, English, French, Russian and Spanish) by 31 December 2014, at the following address:

Secretariat
Commission on Genetic Resources for Food and Agriculture
Food and Agriculture Organization of the United Nations 
Viale delle Terme di Caracalla 
00153 Rome, Italy 
Fax: +39 0657055246 
Email: SOW-BFA@fao.org 

Contact

Secretariat
Commission on Genetic Resources for Food and Agriculture
Food and Agriculture Organization of the United Nations 
Viale delle Terme di Caracalla 
00153 Rome, Italy 
Fax: +39 0657055246
Email: SOW-BFA@fao.org