FOOD AND AGRICULTURE ORGANIZATION OF THE UNITED NATIONS
INTERNAL Professional Vacancy Announcement No: 2199-RLC
Deadline For Application: 6 July 2009
Position Title SENIOR ADMINISTRATIVE OFFICER
Duty Station Santiago, Chile
Grade Level P-5
Duration Fixed Term: 3 years
CCOG Code: 1A12
Organizational Unit REGIONAL OFFICE FOR SOUTH AMERICA AND THE CARIBBEAN RLC

DUTIES AND RESPONSIBILITIES

Under the supervision of the ADG/Regional Representative and the functional guidance of AFDS, the incumbent supervises and coordinates the operation of the Unit providing a full range of activities that include administration, information technology, budget, programming and planning and financial services in support of FAO’s regular and other programmes carried out in the region as well as organization of the Regional Conferences. Specifically to:

  • advise the ADG/RR in the preparation/formulation of FAO’s regional programme of work and budget and that these are in line with RLC work plans and in compliance with the approved Programme of Work;
  • advise the ADG/RR in the general administration of the Regional Office;
  • provide guidance, performance evaluation and supervision to relevant staff;
  • support the Shared Services Centre (SSC) hub in administrative matters;
  • monitor availability of funds for RP programme and field projects; oversee preparation, monitoring and revision of Regional Office budget; ensure that financial commitments, expenditures and periodic budgetary reports are controlled and in line within established limits;
  • identify operational, administrative and other constraints which may affect programme implementation and propose solutions to improve quality, timeliness, cost effectiveness;
  • ensure the maintenance of a reliable IT infrastructure and strategy for the Regional Office;
  • support the organization of the Regional Conference, World Food Day celebrations, and other important meetings;
  • liaise with HQ units to resolve complex issues and with the Internal and External Auditors; prepare management replies to audit observations and queries, liaise with other UN agencies in Santiago on common services and participate in UN OMT meetings;
  • ensure the maintenance of the office premises and space requirements; ensure that premises have adequate security and are MOSS and E-MOSS compliant;
  • provide advice and administrative support to the Subregional Offices, FAO Countries and Liaison offices in the Region;
  • perform other related duties as required.

MINIMUM REQUIREMENTS
Candidates should meet the following:

  • Advanced University degree in a field covered by the programme of the Organization, in business or public administration or a related field.
  • Ten years of relevant experience with a national or international organization, including at least five years experience in the field of administration and management.
  • Working knowledge of English and Spanish

SELECTION CRITERIA
Candidates will be assessed against the following:

  • Extent of experience in the field of administration and management
  • Leadership ability; mature judgement and a high sense of initiative;
  • Ability to plan, organize and review work of others;
  • Ability to communicate both orally and in writing;
  • Familiarity with the programmes and priorities of the Organization and with field programmes, particularly the management of the delivery of technical assistance
  • Familiarity with FAO administrative procedures and FAO corporate systems

Please note that all candidates should possess computer/word processing skills and should be capable of working with people of different national and cultural backgrounds.

INTERNAL VACANCY ANNOUNCEMENTS are open for competition to staff who are holding a fixed-term, short-term or continuing appointment; Associate Professional Officers (APO), National Professional Officers (NPO) at FAO; and current staff members of other organizations and agencies of the United Nations common system.

TO APPLY: Carefully read and follow the Guidelines to applicants

Send your application to:

V.A  2199-RLC
 FAO Centro de Servicios Compartidos – Unidad de Recursos Humanos
Dag Hammarskjöld 3241 – Vitacura, Santiago de Chile
Fax No: +56 2 9232101
E-mail:  RLC-Vacancies@fao.org

This vacancy is open to male and female candidates. Applications from qualified women candidates and applications from qualified candidates from non/under-represented member states are encouraged. Please note that FAO staff members are international civil servants subject to the authority of the Director-General and may be assigned to any activities or office of the organization.

  FAO IS A NON-SMOKING ENVIRONMENT

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