FAO Web guide: 4.2 FAO content repositories

Web Guide home 1. Introduction 2. Web publishing basics 3. Planning 4. Content collection 5. Design 6. Construction 7. Testing 8. Launch 9. Maintenance 10. Writing for the Web Resources 1.1 FAO and the Internet: What is an FAO Web site? 1.2 Quality criteria of Web sites 1.3 An introduction to Web accessibility at FAO 1.4 Electronic publishing at FAO 2.1 Content quality 2.2 Roles in Web publishing 2.3 Web site quality clearance and continuity 2.4 Policy and legal matters 2.5 Language coverage policy 2.6 Web site traffic monitoring 2.7 Static and dynamic content 2.8 Really Simple Syndication (RSS) 2.9 Social Media Guidelines 2.10 Current server structure at FAO 3.1 What and (who) is the site for and what is it about?3.2 Define the Web site subject scope 3.3 Define your audience 3.4 Identify resources 3.5 How to track and share planning decisions 4.1 Developing a content inventory 4.2 FAO content repositories 4.3 Metadata 5.1 Review user needs 5.2 Defining information architecture 5.3 Prepare interface design 5.4 Define technical implementation 5.5 Tracking design implementation 6.1 Management of files/naming 6.2 HTML and coding 6.3 Use of style sheets 6.4 Graphics 6.5 Conversion of electronic documents 6.6 Language encoding 6.7 Link management 6.8 Printable pages 6.9 Providing access to search 6.10 Domains, URLs and aliases 6.11 Tools 7.1 Testing approaches 7.2 How to use the test environment 8.1 Launch checklist 8.2 Promotion 9.1 Quality assurance and routine checking 9.2 Update procedures for Web sites 9.3 Web usage analysis 9.4 Evaluation of Web sites 10.1 Writing a page of text 10.2 Organizing your text on the page 10.3 How to optimize content for search engines 10.4 How to write feedback, error messages 10.5 Quotations 10.6 Non-discriminatory language Checklists Acronyms Newsletter Guidelines Policies Procedures Web resources Tag cloud Contacts 2.3a Data ownership 2.3b Regulation of access to servers 2.3c Clearance of Web sites by OCP 2.4a Country names, flags and maps 2.4b The fao.org domain, subdomains and root directories 2.4c Use of FAO emblem and logos 2.4d Politically sensitive material 2.6a FAO Web sites: the user perspective 2.6b How to gather user information: user research 2.6c Designing for the user 2.6d Page size and downloading 2.7a Static content 2.7b Dynamic content 2.7c Content Management Systems (CMS) 2.9a FAO and Facebook 2.9b FAO and Flickr 2.9c FAO and Google+2.9d FAO and LinkedIn 2.9e FAO and SlideShare 2.9f FAO and Twitter 2.9g FAO and Wikipedia 2.9h FAO and YouTube 4.3a What is metadata?4.3b Why embed metadata in Web pages?4.3c How to embed basic metadata in the HTML head section 4.3d How to create or improve current metadata 4.3e FAO standards for encoded metadata 4.3f Metadata, search engines and their robots 5.2a Identify Web pages and subject categories 5.2b Define navigation 5.2c Define metadata and search requirements 5.3a Corporate visual identity 5.3b Web site design usability principles 6.1a How to use the FTP server 6.2a HTML and XHTML 6.2b Browser compatibility 6.2c New windows and pop-ups 6.2d JavaScript 6.2e HTML title and metadata tags 6.3a CSS and Web accessibility 6.3b Cascading Style sheets (CSS) and browser compatibility 6.4a Graphic formats 6.4b Use of images on the Web 6.4c Photos 6.5a Converting Word documents into PDF 6.6a Guidelines for language encoding 6.6b Multilingual interfaces 6.7a Linking files across languages 6.7b Links to the FAO home page, FAO copyright and AskFAO 6.7c Absolute and relative links 6.7d Avoid spamming on e-mail addresses 6.8a How to prepare print-safe Web pages using CSS 6.8b Other ways of preparing print-safe Web pages 6.11a Recommended editing tools for Web site construction 6.11b Graphics, document and conversion tools 9.1a Maintaining quality 9.1b Content freshness
	Web Guide > webguide > 4. Content collection > 4.2 FAO content repositories
	4.2 FAO content repositories Policy and Guideline Selecting and sharing document and files A content repository is a store of different types of items (e.g. documents, bibliographical records and images). Typically, they come with an administration/user interface that allows users to contribute, manage and share the items. There are several repositories in FAO that can be used to manage content for Web sites and systems. Some of these repositories can be used to manage the entire workflow for releasing content on the Web. By gathering content together in repositories, content gains a critical mass, which justifies investment in: disaster recovery; consistent access methods; consistent cataloguing; and integration with other repositories. How to contribute, select, reuse and/or link to content should be discussed with the contact people for each system. Textual information web publishing: Electronic Information Management Services EIMS manages electronic publishing workflows. It also assigns metadata so that information items can be picked up by FAO search engines such as the Information Finder and external search tools. EIMS is the system that manages all workflow and output of the Corporate Document Repository, the Audio Catalogue and the Video Catalogue. Contact: eims@fao.org documents: Corporate Document Repository The following types of publications must be published in the CDR fact sheets; FAO flagship publications - such as State of the World's Forests (SOFO) and State of the World's Agriculture (SOFA); field documents; manuals; meeting documents - including the documentation related to FAO Governing Bodies, particularly: Conference, Council, Council committees and regional conferences; periodicals - for example, journals such as Unasylva and Land Reform; publications - including technical papers and publications produced by a specific project; and working papers. Links to these types of publications may be created from the CDR to other portions of the Web site. This applies to electronic documents such as HTML, Microsoft Word and Adobe Acrobat PDF. Incorporating documents into the CDR means that they can be quickly picked up by internal FAO search engines and external ones such as Google. For information on the processing of other types of documents and on how to get documents scanned, converted or simply placed in the Document Repository, please see Corporate Document Repository - A guide for users or contact document-repository@fao.org. Statistics on the usage of the documents in the Corporate Document Repository, by Department, can be provided by CIO. Linking to CDR files Documents in the CDR should be linked to, instead of copied. Documents unavailable in the CDR should be transferred first and later linked. Non-FAO documents Non-FAO documents should not be copied to the Web site unless there is an agreement with the copyright holder. Non-FAO documents or co-publications should only be included in the CDR with the related copyright permission (which should be obtained in consultation with the Publishing Group in OCP). bibliographical records: FAO Library Catalogue FAOBIB is a multilingual, on-line catalogue of documents and publications produced by FAO since 1945, books added to the library collections since 1976, and serials held in the FAO library. Contact: FAO-Library-DocFiche@fao.org. news: FAO Newsroom The latest press releases on FAO plus articles on field projects and in-depth focus on certain issues. Contact: FAO-Newsroom@fao.org Multimedia photos: FAO Mediabase FAO's online MediaBase provides access to more than 3 000 pictures of people, places and projects related to FAO's work. The MediaBase provides photographs in low-resolution .JPEG format together with textual information about the picture. Contact: photo-library@fao.org audio/video: Audio Catalogue and Video Catalogue The Communications Division produces video programmes in several languages on a broad range of subjects including agriculture, forestry, fisheries and rural development, that may be searched via the online Video Catalogue. Similarly, the online Audio Catalogue provides access to audio files on FAO's related events and programmes. Contact: multimedia@fao.org GIS maps: GeoNetwork GeoNetwork provides Internet access to interactive maps, satellite imagery and related spatial databases. Its purpose is to improve access to and integrated use of spatial data and information. It promotes and enhances multidisciplinary approaches to sustainable development and supports decision making in agriculture, forestry, fisheries and food security. GeoNetwork facilitates the sharing of spatial data amongst different FAO Units, other UN Agencies, NGO's and other institutions. Contact: GeoNetwork@fao.org spatial data: Thematic Spatial Databases and Information Systems Collection of FAO spatial information systems arranged by theme that provide appropriate geo-referenced information on physical and socio-economic resources for agriculture. They are used in the analysis of economic feasibility and environmental acceptability of agricultural and rural development and food security programmes. Contact: go to the relevant databases or systems to identify contacts Statistics statistical data: FAOSTAT The FAO Statistical Database is an on-line multilingual database containing over one million time-series records from over 210 countries and territories covering statistics on agriculture, nutrition, fisheries, forestry, food aid, land use and population. Contact: FAOSTAT-Queries@fao.org Other Repositories Technology for Agriculture: TECA TECA is an FAO initiative that aims at improving access to information and knowledge about available proven technologies in order to enhance their adoption in agriculture, livestock, fisheries and forestry thus contributing to food security, poverty alleviation and sustainable development. Contact: Francisco.Lopez@fao.org.	See also in the guide 3.3 Define the Web site subject scope 6.4c Photos 9.1b Content freshness