Policy and Guideline
Selecting and sharing document and files
A content repository is a store of different types of items (e.g. documents, bibliographical records and images). Typically, they come with an administration/user interface that allows users to contribute, manage and share the items.
There are several repositories in FAO that can be used to manage content for Web sites and systems. Some of these repositories can be used to manage the entire workflow for releasing content on the Web.
By gathering content together in repositories, content gains a critical mass, which justifies investment in:
- disaster recovery;
- consistent access methods;
- consistent cataloguing; and
- integration with other repositories.
How to contribute, select, reuse and/or link to content should be discussed with the contact people for each system.
EIMS manages electronic publishing workflows. It also assigns metadata so that information items can be picked up by FAO search engines such as the Information Finder and external search tools. EIMS is the system that manages all workflow and output of the Corporate Document Repository, the Audio Catalogue and the Video Catalogue. Contact: firstname.lastname@example.org
The following types of publications must be published in the CDR
- fact sheets;
- FAO flagship publications - such as State of the World's Forests (SOFO) and State of the World's Agriculture (SOFA);
- field documents;
- meeting documents - including the documentation related to FAO Governing Bodies, particularly: Conference, Council, Council committees and regional conferences;
- periodicals - for example, journals such as Unasylva and Land Reform;
- publications - including technical papers and publications produced by a specific project; and
- working papers.
Links to these types of publications may be created from the CDR to other portions of the Web site. This applies to electronic documents such as HTML, Microsoft Word and Adobe Acrobat PDF. Incorporating documents into the CDR means that they can be quickly picked up by internal FAO search engines and external ones such as Google. For information on the processing of other types of documents and on how to get documents scanned, converted or simply placed in the Document Repository, please see Corporate Document Repository - A guide for users or contact email@example.com. Statistics on the usage of the documents in the Corporate Document Repository, by Department, can be provided by CIO.
Linking to CDR files
Documents in the CDR should be linked to, instead of copied. Documents unavailable in the CDR should be transferred first and later linked.
Non-FAO documents should not be copied to the Web site unless there is an agreement with the copyright holder. Non-FAO documents or co-publications should only be included in the CDR with the related copyright permission (which should be obtained in consultation with the Publishing Group in OCP).
FAOBIB is a multilingual, on-line catalogue of documents and publications produced by FAO since 1945, books added to the library collections since 1976, and serials held in the FAO library. Contact: FAO-Library-DocFiche@fao.org.
The latest press releases on FAO plus articles on field projects and in-depth focus on certain issues. Contact: FAO-Newsroom@fao.org
FAO's online MediaBase provides access to more than 3 000 pictures of people, places and projects related to FAO's work. The MediaBase provides photographs in low-resolution .JPEG format together with textual information about the picture. Contact: firstname.lastname@example.org
The Communications Division produces video programmes in several languages on a broad range of subjects including agriculture, forestry, fisheries and rural development, that may be searched via the online Video Catalogue. Similarly, the online Audio Catalogue provides access to audio files on FAO's related events and programmes. Contact: email@example.com
GeoNetwork provides Internet access to interactive maps, satellite imagery and related spatial databases. Its purpose is to improve access to and integrated use of spatial data and information. It promotes and enhances multidisciplinary approaches to sustainable development and supports decision making in agriculture, forestry, fisheries and food security. GeoNetwork facilitates the sharing of spatial data amongst different FAO Units, other UN Agencies, NGO's and other institutions. Contact: GeoNetwork@fao.org
Collection of FAO spatial information systems arranged by theme that provide appropriate geo-referenced information on physical and socio-economic resources for agriculture. They are used in the analysis of economic feasibility and environmental acceptability of agricultural and rural development and food security programmes. Contact: go to the relevant databases or systems to identify contacts
The FAO Statistical Database is an on-line multilingual database containing over one million time-series records from over 210 countries and territories covering statistics on agriculture, nutrition, fisheries, forestry, food aid, land use and population. Contact: FAOSTAT-Queries@fao.org
- Technology for Agriculture: TECA
TECA is an FAO initiative that aims at improving access to information and knowledge about available proven technologies in order to enhance their adoption in agriculture, livestock, fisheries and forestry thus contributing to food security, poverty alleviation and sustainable development. Contact: Francisco.Lopez@fao.org.