Practical information for the media
Intelsat feed parameters
Journalists ( as well as photographers and TV/video crews) representing mass media outlets who have not yet applied for advance accreditation are urged to do so as soon as possible. The deadline is Thursday 12 November.
Detailed information regarding accreditation
B. Entering FAO
During the summit, journalists and their crews must access the FAO compound outside of Building D on the Viale Aventino side, at the corner of Via Aventina.
Click here to view location of registration centre and media entrance
Accredited journalists must have their summit pass and photo ID used during the accreditation process on hand. Summit passes must be worn and visible at all times.
A shuttle service will provide transportation from the Registration Centre to the media entrance at F.
C. Movement inside FAO
Security will be high during the Summit and space at a premium. Media will largely need to work in the Media Centre on the ground floor of Building A. (More details in Section E).
Heads of state and government will arrive at the main FAO entrance. A small working space will be located there to allow coverage of arrivals. Filming in the arrivals area will occur on a pool basis.
The main venue for the summit will be the FAO Plenary Hall on the 3rd floor of building A. Due to spatial constraints and security considerations there will be tightly limited access to the Plenary. Access for cameramen and photographers will be on a pool basis. Non-video and non-photo media representatives will not have access to the Plenary but will be able to follow the summit proceedings on closed-circuit television monitors within the designated Media Centre as well as via an online webcasting service.
More information about the video and photography pools will be available at a Media Information Desk and Photographer Information Desk located on the ground floor in the Media Centre.
D. Opening of the summit
The full summit programme is available here
On Monday 16 November at 9.00 a.m., the summit will be formally opened in the Plenary. That will be followed by the election of the summit chairperson. It is expected that the summit declaration will be adopted on the afternoon of the 16th. Heads of state and government, heads of delegations, and special guests will then begin their Plenary addresses. Their interventions will continue during the course of the summit.
Live pool feeds from the opening ceremony will be provided by the European Broadcasting Union (EBU) and RAI and will be accessible at work stations reserved for video and radio journalists in the Broadcast Centre (ground floor bldg. A, see section F below). This coverage is copyright-free. Photographs of the opening ceremony will be made available for media use. (See details below, section G).
Starting at 15:00 hrs on 16 November a series of round-table discussions on key issues will be held in the Red Room:
- #1: (Mon. 15:00 hrs) Minimizing the impact of the food, economic and financial crises on world food security
- #2: (Tues. 9:00 hrs) Implementation of the reform of global governance of food security
- #3: (Tues. 15:00 hrs) Climate change adaptation and mitigation: challenges for agriculture and food security
- #4 (Weds. 9:00 hrs) Measures to enhance global food security: rural development, smallholder farmers and trade considerations
An opening-day press conference with FAO Director-General Jacques Diouf and high-level summit participants is expected to occur the afternoon of the 16th (time and venue to be announced).
E. Working arrangements for print & online media
Starting from 12:00 hours on Sunday 15 November a working area for journalists (Media Centre) will be open on the ground floor in the FAO Atrium and library in a limited capacity. The centre will be fully operational the morning of the 16th. Work stations will be open 24 hours a day, with limited services between midnight and 6 a.m., until 3 hours after the conclusion of the Summit on Wednesday 18 November. Workstation seats are available on a first-come, first-served basis.
All desks feature electrical outlets; only a limited number have computers with direct-cable Internet access so the media are encouraged to bring laptops with them. Wireless Internet connectivity will be available in the entire Media Centre area. To access the Wi-Fi network a password will be necessary – these can be obtained at the PROME help desk (see Section H, equipment and services). Please note that Internet access only allows for surfing the Web or emails – not for uploading larger files. Higher-bandwidth Internet access can be arranged at the PROME help desk. PROME services will be on a fee basis.
Work stations will also be equipped with audio and video boxes and infrared headsets that will transmit the audio of speeches made in the Plenary. Additional headsets will be available upon request.
Large-screen monitors will be installed in the Media Centre and around FAO which will allow the media to follow deliberations of the summit.
A Media Information Desk will be located in the media centre in order to provide journalists with assistance.
The text and audio of speeches by Summit participants will be uploaded on the conference website. Copies of speeches will also be made available at the Media Information Desk.
F. Working arrangements for broadcast media
RAI is providing a Broadcast Centre for use by TV, video and radio journalists that will be located on the ground floor of building A and outside of building A. The Centre will be operated by EBU, which will provide live video and audio pool feeds, editing and uplink facilities.
The Centre will feature 30 radio and TV work cubicles, each equipped with basic furniture and a split-screen monitor. Cubicles are being assigned upon request on a first-come, first-served basis. Video and audio signals from various locations around FAO will be provided by RAI and EBU. The broadcast centre will be open 24 hours a day; however, its capacities after midnight Rome time will be reduced.
Wi-Fi Internet will be available in the Broadcast Centre: to access the Wi-Fi network a password will be necessary – these can be obtained at the PROME help desk in the Media Centre (see Section H, equipment and services). Please note that Internet access only allows for surfing the Web or emails – not for uploading larger files. Higher-bandwidth Internet access can be arranged at the PROME help desk.
Several stand-up positions will be located at various locations inside and outside the FAO building.
Access to other areas of FAO for filming purposes will occur on a pool basis and needs to be arranged with FAO's broadcast media liaison officers at the information desks in the Media Centre. Access will be limited and will occur using a system of temporary floating passes.
FAO TV & video Liaison Officers
Tel: (+39) 06 570 55980
Cell: (+39) 338726 4566
Maria de Cristofaro
Tel: (+39) 06 570 52120
Cell: (+39) 349 58 58 254
Tel: (+ 39) 06 5705 6524
Cell: (+39) 346 5010574
FAO Radio Liaison Officers
Tel: (+39) 06 570 53223
Cell: (+39) 348 252 3763
Tel: (+39) 06 570 53749
Cell: (+39) 340 858 5037
Cell: (+1) 202 294 6665
For radio services:
Julia Lonicer, EBU
(+41) 79 230 1508,
For television services:
Elena Pinardi, EBU
(+39) 06 681 34 912
Requests for workspaces, editing and satellite transmissions on the Global Eurovision Network
(+41) 22 717 2840
Global Eurovision Network
G. Working arrangements for photographers
Due to spatial constraints and security considerations access to the Plenary will be extremely limited. Access to the Plenary for a small number of cameramen and photographers will occur on a pool basis using temporary floating passes. Information about the photography pools and scheduling of pools and passes will be handled at a Photographer's Information Desk in the Media Centre.
High-resolution handout photographs of the conference will be uploaded on a regular basis each day and made available for media use via Flickr at: http://www.flickr.com/photos/faonews/
Handout photos should be credited: ©FAO photo
Photography Liaison Officer:
Tel: (+39) 06 5705 3428
Cell: (+39) 339 795 5012
H. Equipment & services rental
The events firm PROME has been contracted to supply the media with equipment rentals & support services, including: telephones and lines, ADSL lines (protocol VPN and/ or FTP), ISDN lines (NT simple/NT1 Plus), LAN/WiFi access, fax, desktop PCs, notebook, netbooks, and printers.
These can be booked in advance (credit card or bank transfer) by filling out the "book & info" form on the PROME website: http://www.prome.ithttp://www.prome.it
Services and equipment rental will also be possible directly in the Media Centre at the PROME help desk.
Cell: 328 2645471
Tel: (+39) 06 9296 3099
I. Press conferences & media briefings
Press briefings will be held on an ad hoc basis in the press conference room (Iran Room) and other locations. These will be announced at the Media Information Desk.
Regrettably, space will be extremely limited and seats will be available on a first come, first-served basis. Journalists will always be able to follow the proceedings of all press conferences via CC TV and the FAO webcasting service.
- An opening-day press conference with FAO Director-General Jacques Diouf and high-level attendees is expected to occur the afternoon of Mon. 16 November (time and venue TBA)
- A concluding press conference with FAO's Director-General and high-level summit participants is expected to occur the afternoon of Weds. 18 Nov. (time and venue TBA).
For information on press conferences, contact:
Alison Small, FAO Media Relations
Tel: (+39) 06 570 56292
Cell: (+39) 348 870 52 21
J. Getting help & arranging interviews
FAO media relations officers will be standing by to assist as needed in the UEMOA Room on the ground floor of Building A adjacent to the Media Centre.
FAO media relations officers:
See full list at end of this document or visit www.fao.org/news/newsroom-contacts/en/
An information desk for journalists located inside the Media Centre will make available Summit documents as well as the Daily Programme of the Summit, press releases and publications, the texts of speeches, and other information. A separate desk will handle requests and provide assistance to photographers.
It will be possible to follow the Summit proceedings on the FAO website using a service provided by RAInet.
The webcast site location: http://www.fao.org/webcast/
Normal FAO cafeterias and bars will not be open to the media. Coffee machines will be located in the Media Centre, and a separate catering area will be established for the media.
M. Useful websites