1. This document is submitted to the Programme and Finance Committees in accordance with operative paragraph 2 of Conference Resolution 7/2003 on Budgetary Appropriations 2004-05 (the full text of which is reproduced in Annex I).
2. The approved level of US$ 749.1 million in the Appropriations Resolution reflects only in part the exchange rate adjustment (at the budget rate of € 1 = US$ 1.19 set by the Conference) and the provision for anticipated cost increases, which would have been necessary to reach a Zero-Real Growth (ZRG) budget level of US$ 800.3 million. It may be recalled that this approved level of US$ 749.1 million was the result of a compromise, after protracted negotiations among Members during the Conference. The US$ 51.2 million difference to the ZRG level was simply pro-rated across the various budgetary chapters, leading to the macro-level figures in the Resolution. Hence, it was necessary to identify, after due analysis of underlying priorities, net resource reductions totalling US$ 51.2 million from the ZRG scenario presented in the Programme of Work and Budget (PWB) 2004-05 (in percentage terms: 6.4%).
3. Accordingly, the scope of this document is to:
4. For the sake of economy and to avoid unnecessary repetitions, the baseline information contained in the PWB document has been used in the present document to the extent that it was deemed pertinent to facilitate the task of the Committees (e.g. major resource tables and output lists). Material which was not considered essential to the explanation of the budgetary reduction, has been excluded. Examples include the section on regional dimensions and the tentative plans relating to the Priority Areas For Interdisciplinary Action (PAIAs) and the Strategies to Address Cross-Organizational Issues (SACOIs) in the PWB, which remain valid in broad terms, although resource constraints will unavoidably affect capacities to support them. Attention is drawn to the additional information available on FAO’s website at www.fao.org/pwb/, including the distribution of resources by region.
5. Managerial action leading to the present proposals included the following:
6. The general criteria, endorsed by the Council at its 110th Session in November 1995 – which are mentioned in Resolution 7/2003 – and as subsequently reviewed in their revised formulation by the Programme Committee at its 89th Session are as follows:
7. Already at the stage of formulation of proposals for the MTP 2004-09, FAO units were invited to “score” entities under their responsibility, based on the above criteria.
8. In the context of the present exercise of revision of the PWB 2004-05, the results of the above criteria analysis offered an additional input to the departmental resource reallocation/ reduction process. This analytical input was correlated to the other key input, i.e. the expressions of priority made by Members to specific areas which – as mentioned above – had guided the categorization of activities to determine the overall reduction targets. Charts have been included at Major Programme level to illustrate the degree of correlation between the net reduction percentages effectively applied to specific entities, and the range of percentage cuts which could be expected from the preceding analysis.
9. It is recalled that the PWB 2004-05 document included two scenarios at the Real Growth (RG) and Zero Real Growth (ZRG) resource levels. Data in most tables was presented at constant (2002-03) costs, with, where appropriate, the impact of anticipated cost increases identified separately. In addition, although the main tables in the document did not include any exchange rate impact, as the final budget rate was not yet known, paragraphs 250 to 256 provided general information on the budget level and funding under split assessments and at various exchange rates.
10. To facilitate understanding vs. the tabular material in the PWB document, the following summary table shows the ZRG scenario adjusted for cost increases without the exchange rate impact versus the ZRG scenario adjusted for both cost increases and the exchange rate impact at the approved budget rate. It is the latter scenario amounting to US$ 800.3 million that serves as the starting point for the various tables in this document.
PWB 2004-05 - ZRG Scenario (in US$ 000) | |||
|
PWB 2004-05 ZRG with cost increase (shown in table 6 of PWB 2004-05) |
Exchange rate impact |
PWB 2004-05 ZRG (after cost increases and exchange rate impact) |
11 - Governing Bodies |
17,390 |
4,260 |
21,650 |
12 - Policy, Direction and Planning |
21,560 |
5,125 |
26,685 |
13 - External Coordination and Liaison |
17,878 |
1,137 |
19,015 |
1. General Policy and Direction |
56,828 |
10,522 |
67,350 |
21 - Agricultural Production and Support Systems |
94,007 |
14,761 |
108,768 |
22 - Food and Agriculture Policy and Development |
88,501 |
18,591 |
107,092 |
23 – Fisheries |
39,978 |
8,034 |
48,012 |
24 – Forestry |
31,205 |
5,829 |
37,034 |
25 - Contributions to Sustainable Development and Special Programme Thrusts |
47,404 |
8,624 |
56,028 |
2. Technical and Economic Programmes |
301,095 |
55,839 |
356,934 |
31 - Policy Assistance |
29,233 |
2,959 |
32,192 |
32 - Support to Investment |
20,127 |
7,063 |
27,190 |
33 - Field Operations |
3,771 |
3,958 |
7,729 |
34 - FAO Representatives |
73,114 |
3,134 |
76,248 |
35 - Cooperation with External Partners |
8,678 |
2,230 |
10,908 |
39 - Programme Management |
1,659 |
502 |
2,161 |
3. Cooperation and Partnerships |
136,582 |
19,846 |
156,428 |
41 - Technical Cooperation Programme |
93,787 |
4,858 |
98,645 |
42 - TCP Unit |
3,614 |
789 |
4,403 |
4. Technical Cooperation Programme |
97,401 |
5,647 |
103,048 |
51 - Information and Publications Support |
16,480 |
3,485 |
19,965 |
52 – Administration |
35,317 |
9,101 |
44,418 |
5. Support Services |
51,797 |
12,586 |
64,383 |
60 - Common Services |
40,502 |
11,039 |
51,541 |
70 – Contingencies |
600 |
0 |
600 |
Total |
684,805 |
115,479 |
800,284 |
11. The “other adjustments” in the column entitled Exchange rate impact at 1.19 and other adjustments refer to special allocations which were made within the cost increases and within the distribution of the exchange rate impact. For example, Chapters 1 and 3 received specific allocations for security costs. Furthermore, in order to apply the exchange rate effect appropriately by Chapter, expenditure between euro and other currencies was analyzed by chapter. As a result, Chapter 6, which has a very high percentage of euro-based expenditure, received a larger share of the exchange rate adjustment than, for example, Chapter 4, which has a low percentage of euro-based expenditure.
12. As regards foreseen total resource availability, a table similar to that included in the PWB (paragraph 156) is provided below. This time, it illustrates movements in resources between the ZRG scenario adjusted for cost increases and the exchange rate impact at the approved budget rate, and the revised budget proposal in this document complemented by updated figures where appropriate, as follows.
Overview of Total Resource Availability (adjusted for cost increases at € 1 = US$ 1.19)
2004-05 ZRG |
2004-05 Revised Budget | ||||||||||
Source of Funds |
US$ 000 |
US$ 000 |
US$ 000 |
US$ 000 | |||||||
Member Nations Net Assessed Contributions |
791,089 |
739,905 | |||||||||
Miscellaneous Income |
|||||||||||
Rental of Conference and Office Facilities |
100 |
100 |
|||||||||
Investment Earnings |
4,500 |
4,500 |
|||||||||
Less: discounts payable |
(600) |
(600) |
|||||||||
Lapse of accrued liabilities |
5,000 |
5,000 |
|||||||||
Contributions from New/Associate Members |
100 |
100 |
|||||||||
Surplus on the Information Products Revolving Fund |
0 |
0 |
|||||||||
Sundry |
95 |
95 |
|||||||||
Total Miscellaneous Income |
9,195 |
9,195 | |||||||||
Net Appropriations voted by the Conference |
800,284 |
749,100 | |||||||||
Voluntary Contributions under Financial Regulation 6.7: To Other Income |
|||||||||||
Other Income credited to the General Fund in the Financial Accounts |
|||||||||||
World Bank |
21,587 |
22,264 |
|||||||||
Other Financial Institutions |
8,085 |
7,492 |
|||||||||
Technical Support Services |
5,262 |
5,542 |
|||||||||
Project Servicing Costs and Administrative and Operational Support Services |
31,897 |
31,897 |
|||||||||
Government Counterpart Cash Contributions |
1,670 |
1,820 |
|||||||||
Terminal Reports |
1,065 |
1,244 |
|||||||||
Other Items (e.g. Reimbursements for Administrative Services to WFP & CODEX) |
4,088 |
3,976 |
|||||||||
Total Other Income credited to the General Fund in the Financial Accounts |
73,654 |
74,235 | |||||||||
Other Income not credited to the General Fund in the Financial Accounts |
|||||||||||
Co-sponsors to TAC |
3,000 |
3,735 |
|||||||||
Direct Operating Costs charged to Emergency Projects |
10,004 |
12,834 |
|||||||||
Other Items (e.g. Miscellaneous Secondments) |
1,137 |
1,107 |
|||||||||
Total Other Income not credited to the General Fund in the Financial Accounts |
14,141 |
17,676 | |||||||||
Total Other Income |
87,795 |
91,911 | |||||||||
Resources Available for the Programme of Work |
888,079 |
841,011 | |||||||||
Voluntary Contributions under Financial Regulation 6.7: To Trust Fund |
|||||||||||
UNDP Projects - Total |
13,370 |
13,370 |
|||||||||
Less: Project Servicing Costs |
(1,200) |
(1,200) |
|||||||||
Emergency Projects - Total |
231,671 |
214,680 |
|||||||||
Less: Direct Operating Costs charged to Emergency Projects |
(10,004) |
(12,834) |
|||||||||
Less: Project Servicing Costs |
(667) |
(667) |
|||||||||
Other Trust Fund Projects |
316,779 |
316,779 |
|||||||||
Less: Project Servicing Costs |
(30,030) |
(30,030) |
|||||||||
Less: Technical Support Services |
(5,262) |
(5,542) |
|||||||||
UNDP TSS/STS/SPPD Projects |
0 |
0 |
|||||||||
Total Estimated Trust Fund Income |
514,657 |
494,556 | |||||||||
TOTAL ESTIMATED RESOURCES AVAILABLE |
1,402,736 |
1,335,567 |
13. The table shows slight changes in total Other Income, the most significant one being the increase of US$ 2.8 million in Direct Operating Costs charged to Emergency Projects to reflect the impact of the increase in the rates.
14. The level of voluntary contributions under Financial Regulation 6.7: Trust Fund was revised under Emergency Projects to reflect the updated situation on Iraq – the closure of the Oil-For-Food Programme and the start-up of rehabilitation activities.
SUMMARY OF ESTIMATES BY CHAPTER AND MAJOR PROGRAMME
Major |
2004-05 Zero Real Growth |
Programme Change |
2004-05 Revised Budget | ||||||||
Programme |
|||||||||||
and |
Description |
Programme |
Less: |
Appropriation |
Programme |
Less: |
Appropriation |
Programme |
Less: |
Appropriation | |
Chapter |
of Work |
Income |
of Work |
Income |
of Work |
Income |
|||||
1.1 |
Governing Bodies |
21,650 |
0 |
21,650 |
(2,053) |
0 |
(2,053) |
19,598 |
0 |
19,598 | |
1.2 |
Policy, Direction and Planning |
28,785 |
2,100 |
26,685 |
(549) |
0 |
(549) |
28,236 |
2,100 |
26,136 | |
1.3 |
External Coordination and Liaison |
19,522 |
507 |
19,015 |
2,869 |
262 |
2,607 |
22,390 |
769 |
21,621 | |
1.9 |
Programme Management |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 | |
1 |
General Policy and Direction |
69,957 |
2,607 |
67,350 |
267 |
262 |
5 |
70,224 |
2,869 |
67,355 | |
2.1 |
Agricultural Production and Support Systems |
111,587 |
2,819 |
108,768 |
(8,660) |
161 |
(8,821) |
102,927 |
2,980 |
99,946 | |
2.2 |
Food and Agriculture Policy and Development |
109,341 |
2,250 |
107,091 |
(8,794) |
28 |
(8,822) |
100,547 |
2,278 |
98,269 | |
2.3 |
Fisheries |
50,067 |
2,054 |
48,012 |
(2,844) |
119 |
(2,963) |
47,223 |
2,173 |
45,049 | |
2.4 |
Forestry |
37,714 |
680 |
37,034 |
(2,341) |
17 |
(2,358) |
35,374 |
697 |
34,677 | |
2.5 |
Contributions to Sustainable Development and Special Programme Thrusts |
60,365 |
4,337 |
56,028 |
(3,989) |
845 |
(4,834) |
56,376 |
5,182 |
51,194 | |
2 |
Technical and Economic Programmes |
369,075 |
12,141 |
356,934 |
(26,628) |
1,170 |
(27,798) |
342,446 |
13,311 |
329,136 | |
3.1 |
Policy Assistance |
33,042 |
851 |
32,192 |
(3,389) |
11 |
(3,400) |
29,653 |
862 |
28,792 | |
3.2 |
Support to Investment |
57,860 |
30,670 |
27,190 |
(2,731) |
(1,016) |
(1,715) |
55,128 |
29,654 |
25,474 | |
3.3 |
Field Operations |
25,956 |
18,227 |
7,729 |
(1,309) |
2,313 |
(3,622) |
24,646 |
20,540 |
4,106 | |
3.4 |
FAO Representatives |
87,430 |
11,182 |
76,248 |
(5,184) |
650 |
(5,834) |
82,247 |
11,832 |
70,414 | |
3.5 |
Cooperation with External Partners |
12,833 |
1,925 |
10,908 |
(1,034) |
30 |
(1,064) |
11,800 |
1,955 |
9,845 | |
3.9 |
Programme Management |
2,308 |
147 |
2,161 |
(20) |
0 |
(20) |
2,288 |
147 |
2,141 | |
3 |
Cooperation and Partnerships |
219,429 |
63,001 |
156,428 |
(13,668) |
1,988 |
(15,656) |
205,762 |
64,989 |
140,772 | |
4.1 |
Technical Cooperation Programme |
98,645 |
0 |
98,645 |
0 |
0 |
0 |
98,645 |
0 |
98,645 | |
4.2 |
TCP Unit |
4,403 |
0 |
4,403 |
(20) |
0 |
(20) |
4,382 |
0 |
4,382 | |
4 |
Technical Cooperation Programme |
103,048 |
0 |
103,048 |
(20) |
0 |
(20) |
103,027 |
0 |
103,027 | |
5.1 |
Information and Publications Support |
19,965 |
0 |
19,965 |
(1,901) |
0 |
(1,901) |
18,064 |
0 |
18,064 | |
5.2 |
Administration |
50,773 |
6,355 |
44,418 |
(2,371) |
696 |
(3,067) |
48,402 |
7,051 |
41,351 | |
5 |
Support Services |
70,738 |
6,355 |
64,383 |
(4,272) |
696 |
(4,968) |
66,466 |
7,051 |
59,415 | |
6.0 |
Common Services |
55,233 |
3,692 |
51,541 |
(2,747) |
0 |
(2,747) |
52,486 |
3,692 |
48,794 | |
6 |
Common Services |
55,233 |
3,692 |
51,541 |
(2,747) |
0 |
(2,747) |
52,486 |
3,692 |
48,794 | |
7.0 |
Contingencies |
600 |
0 |
600 |
0 |
0 |
0 |
600 |
0 |
600 | |
7 |
Contingencies |
600 |
0 |
600 |
0 |
0 |
0 |
600 |
0 |
600 | |
Total |
888,079 |
87,795 |
800,284 |
(47,068) |
4,116 |
(51,184) |
841,011 |
91,911 |
749,100 |
15. The preceding summary table reflects the differentiated budget reductions under both the Programme of Work and the Appropriation, in order to reach the approved level of US$ 749.1 million in the Appropriations Resolution (from the ZRG scenario in the PWB recosted at the exchange rate of 1 € = US$ 1.19, i.e. totalling US$ 800.3 million).
16. It may be noted that, in developing the revised budget, the underlying basis of the standard costs for staff has not been changed other than to reflect the approved budget rate of exchange. However, the Finance Committee’s attention is drawn to two offsetting factors in the underlying costs.
17. The General Service (GS) language factor for Headquarters staff, estimated at US$ 3.7 million for the biennium, was included in the standard rates for posts in 2004-05, pending the outcome of the appeal launched on behalf of the General Service staff to have the language factor reinstated. As the appeal was dismissed by the ILO Administrative Tribunal in February 2004, the provision within the standard rates for this purpose is no longer required. On the other hand, there is a needed increase in the estimated biennial current service cost of after service benefits, as a result of revised actuarial valuations that were released in early March 2004. As the increased cost which should be included in the standard rates is currently estimated to be at least US$ 3.7 million for the biennium, the standard rates by location and grade used in the revised budget have not been changed. As usual, any variance between budgeted and actual staff costs will be monitored throughout the biennium and reported to the Finance Committee.
18. In the last section of this document entitled Revised Programme Budget, detailed tables show the programme change amounts at various levels of the established PWB programme structure, accompanied by narratives describing the attendant impact on the planned outputs outlined under the ZRG scenario in the PWB document. A brief synthesis is provided below.
19. Under Chapter 1 General Policy and Direction, the figure under Major Programme (MP) 1.1 Governing Bodies takes account of all possible cuts in resources for major meetings. The low or even positive figures for MP 1.2 and 1.3 stem respectively from: i) a substantial increase in resources for evaluation work, and ii) the higher costs for field security arrangements, in line with most recent inter-agency agreements. Under MP 1.2, an organizational change regarding the administrative unit hitherto servicing a number of ODG offices as well as cuts in other units, have partially offset the net increase deliberately made for evaluation activities over the original ZRG allocations.
20. Under Chapter 2, in the first instance, the relatively more favourable situation of MPs 2.3 Fisheries and 2.4 Forestry appears clearly from the table. Beyond that, it may be stressed that the percentage reductions under the component programmes and programme entities within each Major Programme (which are shown throughout the standard tabular material in the section Revised Programme Budget) are not the result of a simple “across-the-board” approach. They result from the conscious application by the concerned department heads of the criteria outlined above and take account of priorities formally expressed in Governing Bodies (e.g. IPPC, Codex, SPFS, etc.). In respect of the latter, it must be observed that these may create unavoidable, and often undesirable bias in favour of only those areas specifically mentioned by Members in interventions during discussions, or formally reflected in approved reports as their collective guidance. It is clear that the Secretariat must respect such guidance which forms the essence of the governance structure of an international organization. Regrettably, some areas such as the GIEWS or statistics, have recently tended to be mentioned less frequently or supported less emphatically than for instance TCP, forestry or fisheries although there is no doubt that they are also much valued by the Membership. This aspect is being addressed in a document on priority setting submitted to the Programme Committee at the same session.
21. Under Chapter 3, three areas stand out among those which had to bear the brunt of reductions: the decentralized policy advisory teams of the TCA division (Programme 3.1.2 of MP 3.1), the Investment Support Programme of the TCI division covering cooperation with Financial Institutions other than the World Bank (Programme 3.2.2 of MP 3.2), and the FAORs (MP 3.4). In the latter case, as explained more fully in the pertinent narrative, the reductions result from a combination of measures, while not affecting the present country coverage of the FAOR Network (but no doubt impacting negatively on the quantity and quality of services provided by these offices). Selective cuts for the various units budgeted under MP 3.5 complete the global picture of resource changes under Chapter 3.
22. As regards Chapter 4, full protection was afforded to the Technical Cooperation Programme (TCP), in full consistency with the directives of Governing Bodies, the expectations from beneficiary countries and the central role of this Programme within the overall field activities carried out by FAO.
23. Under Chapters 5 and 6, it was not possible to shield from at times substantial reductions the activities of the GII division (MP 5.1) despite their intrinsic usefulness in disseminating FAO’s messages, and those of the AF department (MP 5.2 and Chapter 6), despite recommendations of reputed management consultants and the concerns expressed by the External Auditor, especially regarding AFF and AFI divisions.
24. The evolution of posts is given in the following table.
Overview of Post Changes
Category |
ZRG Proposal |
Net Reductions |
PWB Revised Budget |
Regular Programme (RP): |
|||
Headquarters |
|||
Professional |
1,031 |
(59) |
972 |
General Service |
1,012 |
(80) |
932 |
Total |
2,043 |
(139) |
1,904 |
Regional/Subregional and Liaison Offices |
|||
Professional* |
266 |
(25) |
241 |
General Service |
318 |
(19) |
299 |
Total |
584 |
(44) |
540 |
FAOR |
|||
International Professional |
92 |
- |
92 |
National Professional |
108 |
(2) |
106 |
General Service |
561 |
(41) |
520 |
Total |
761 |
(43) |
718 |
Total Regular Programme |
|||
International Professional |
1,389 |
(84) |
1,305 |
National Professional |
108 |
(2) |
106 |
General Service |
1,891 |
(140) |
1,751 |
Total |
3,388 |
(226) |
3,162 |
Pools and Other Funds: |
|||
Professional |
41 |
(3) |
38 |
General Service |
97 |
(3) |
94 |
Total |
138 |
(6) |
132 |
Grand Total All Funds |
|||
International Professional |
1,430 |
(87) |
1,343 |
National Professional |
108 |
(2) |
106 |
General Service |
1,988 |
(143) |
1,845 |
TOTAL |
3,526 |
(232) |
3,294 |
* The proposal includes 10 professional officers outposted from HQ: 4 from AUD, 2 from TCI, and 4 from various HQ Technical Departments. The PWB ZRG proposal included 16 outposted officers. |
25. A net total of 232 posts, 89 Professional and 143 GS, need to be abolished in order to meet the required resource reductions from the ZRG scenario. FAO’s staff establishment is to be reduced by 6.6 %, with reductions of 7.2% and 5.9% in the GS category and in the Professional category respectively.
26. FAO units will take advantage to the maximum extent possible of vacant posts, possible retirements of incumbents and redeployment opportunities while taking due account of Members’ expressed priorities. With a budget reduction of this magnitude, however, the abolition of a limited number of encumbered posts will also be necessary.
27. Although most of the post abolitions will be effective as of the beginning of the current biennium, approximately 60 posts are to be abolished following retirement of the incumbents or other foreseen turnover during the 2004-05 biennium.
28. For the remaining post abolitions, the separation or redeployment of the incumbents of approximately 8 Professional and 40 GS posts is necessary. In this connection, redeployment task forces for the Professional and GS categories will be established to resolve these cases. Every effort is being made to keep redeployment and separation costs to a minimum, in part because of reliance on the use of arrears which have already been earmarked for specific purposes. It is expected that the additional cost involved in resolving these cases will be approximately US$ 3.5 million.
29. The extent of decentralization among the RP-funded posts is maintained: 6.8% of posts are to be abolished at HQ and 6.5% in the decentralized locations. Although no international Professional posts in FAOR offices are abolished, reductions are required as regards posts in the GS and National Professional Officers categories, for a total reduction of 43 posts in FAOR offices.
30. The Grade Point Average (GPA) increases slightly for RP Professional posts under the revised budget (from 4.00 to 4.04), as many lower-graded posts which were to be newly established in the ZRG scenario, will need to be cancelled.
31. The ratio of GS vs. Professional posts evolves from 1.29 under the ZRG scenario to 1.27 in the revised budget. The GS establishment decreases by 102 posts in non-FAOR locations; 41% of this reduction occurs in the occupational groups related to general administration and records and documents administration.
32. The major review of the GS category is expected to guide changes to workflows and the roles of support staff. As adequate training and development of staff concerned will be required to obtain the broader range of competencies, the absolute amounts of resources for staff development that were budgeted under the ZRG scenario will be maintained as a minimum for both GS and Professional staff.
33. No major change in organizational structures at the departmental level is anticipated at this juncture. Additional proposals may be considered in the course of the biennium, aiming at better aligning structure to the programme priorities or to generate efficiency gains.
34. Annex II lists all new and abolished posts under the RP, excluding NPO and GS posts in FAO Country Representations.
35. The PWB 2004-05 contained a brief list of the major risks to the achievement of the Programme of Work (C 2003/3, paragraphs 159-168), which was welcomed by the Finance Committee (CL 125/4, paragraph 54). The risk relating to Split Assessment has been addressed through approval of the related proposal by the Conference. The risk to Field Staff Security and Safety, and security in general, has been further responded to by an additional allocation of US$ 3.7 million to Major Programme 1.3 External Coordination and Liaison, and Chapter 6 Common Services. Risks relating to Systems Development Management, Inter-disciplinary Management Challenges, and Change in the Demand and Flexibility to Meet it, remain as described.
36. The identified risk that the Level of Funding sought in the originally proposed PWB would not be agreed by Members has, in fact, resulted in this revised Programme of Work. In presenting this proposal, the Secretariat points out some additional areas of risk to implementation arising from the reduced budget level:
37. Streamlining - the likelihood that cost-saving measures to streamline services will be approved at the appropriate level (e.g. the Governing Bodies or senior management as applicable). Certain cost savings expected from proposals have been incorporated in the budget in anticipation that they will be approved and implemented during the biennium, including a reduction in the duration of and documentation for Governing Body sessions, streamlined publications distribution, and consolidated registry services. If the required actions do not materialize in a timely manner, the savings not generated will have to be matched by reducing work in other areas.
38. Support and Common Services – the possibility of less than acceptable levels of service. As explained under Major Programme 5.2 and Chapter 6, there is a heightened risk to internal financial control and management, information system security, and basic infrastructure maintenance, although the budget provides for the minimal level of assurance in these areas.
39. Field Programme Approvals and Delivery – the impact of reduced technical and operational capacity on the rate of approval and quality of delivery of the field programme. Reduced allocations to decentralized policy assistance units and technical support services put at risk the capacity of the Organization to develop and maintain a field programme that adequately responds to Members’ needs and requests. A reduced field programme would also put at risk the achievement of planned outcomes in the results-based technical programmes.
40. Income targets – the chance that higher standard staff costs will make some technical support services (TSS) non-competitive. Due to the strength of the euro, Professional staff standard costs have significantly increased over the previous biennium. Technical units have budgeted a portion of their Professional staff time to be charged out for support services. In view of the higher costs, project managers and other clients might seek alternative, less costly sources of technical support. This would also put at risk the essential contribution of TSS work to ensuring synergies between normative and operational work. A reduction in income would effectively reduce the total resources available to implement the programme of work in technical units.
41. As reported in earlier documents, FAO’s efforts at improving efficiency have so far focused on the more obvious input cost related savings. Beyond these, there is a need to look at cost reductions which might be generated through changes in structure and/or process. Inevitably, these take time to generate and hence this section is mostly of a “work-in-progress” nature.
A document on these and other proposals will be prepared for the Joint Meeting of the Programme and Finance Committees at their September Session, before eventual consideration by the Council in November 2004.
42. The following tentative areas stem from a renewed search for ideas on how to generate more efficiency savings, although undoubtedly not all of them will come to fruition. Others will be dependent upon the availability of resources to cover pre-requisite on-time investment for their realization.
43. The Secretariat will pursue the search for such savings with vigour and will report back to the Finance Committee in due course. In general, however, Finance Committee support is sought for a framework of adequate incentives in the generation of efficiency savings: that is, for the units generating savings to benefit from their effort in some appropriate manner, which may need to vary from case to case. Without such incentives, it is difficult to motivate managers to commit valuable time and resources to such efforts.
44. The Committees are invited to review the Director-General’s proposal for a revised version of the Approved Budget in line with their respective areas of competence so as to enlighten the Joint Meeting.
45. The Joint Meeting is requested to endorse the revised budget.
46. The Finance Committee is requested to approve the following budgetary transfers between Chapters as per Financial Rule 4.5b).
Approved Budget Level | |||
Chapter |
Conference Resolution |
Revised Budget |
Transfers sought |
1. General Policy and Direction |
60,521 |
67,355 |
6,834 |
2. Technical and Economic Programmes |
332,762 |
329,137 |
(3,625) |
3. Cooperation and Partnerships |
147,155 |
140,772 |
(6,383) |
4. Technical Cooperation Programme |
101,310 |
103,027 |
1,717 |
5. Support Services |
60,465 |
59,415 |
(1,050) |
6. Common Services |
46,287 |
48,794 |
2,507 |
7. Contingencies |
600 |
600 |
0 |
Total |
749,100 |
749,100 |
0 |
47. This part of the document derives baseline information from the section with the same title in the PWB 2004-05 document (C 2003/3). The narratives below do not repeat the descriptive material about the scope of activities and the major substantive thrusts, or the objectives of individual entities, which remain generally valid. They focus essentially on the eventual impact of resource reductions set against the ZRG scenario in C 2003/3. For technical and economic programmes, ZRG output lists have been reproduced, with changes indicated by specific “markers”. Thus, affected outputs appear as “eliminated” (struck out in the text) or reduced (those with the sign). In very limited cases, the resource reallocation process has resulted in “new” outputs to be formulated. Charts at the Major Programme level address the application of criteria for priority setting. A revised list of planned sessions is provided in Annex 3.
48. It may be noted that against an original population of over 1,200 outputs, 9% of them have been eliminated, about 29% have been reduced, while only a few new outputs have been included.