FC 100/1 Add.1


Finance Committee

Hundredth Session

Rome, 9 – 13 September 2002

Provisional Annotated Agenda


1. Adoption of Agenda and Timetable (docs. FC 100/1, FC 100/1 Add.1, FC 100/INF/1)

for decision

In accordance with the internal working procedures, the Provisional Timetable provides for discussion at the beginning of the meeting those items on which the Committee is required to make decisions or recommendations to the Council.
 

I. BUDGETARY MATTERS

2. Programme Implementation Report (2000-2001) (doc. C 2003/8)

for discussion

The Committee will review and provide its comments on this factual overview for the biennium of the resources committed, key activities undertaken and salient outputs produced under the Regular and Field Programmes.
3. Medium Term Plan 2004-2009 (doc. CL 123/7)

for discussion

In approving the Strategic Framework 2000-2015 at its November 1999 session, the FAO Conference also set in motion implementation arrangements in which the rolling Medium Term Plan has a key role. In effect, the Plan is expected to provide the necessary bridge between the Corporate Strategies in the Framework and the biennial proposals in successive Programmes of Work and Budget. In developing the Plan, full attention has also been given to the requirements in the Strategic Framework for the application of the new programme model and its results-oriented approach, as well as for the essential emphasis on inter-disciplinarity.
4. Functional Currency Issues and Protection of the Programme of Work and Budget against Exchange Rate Fluctuations (doc. FC 100/4)

for discussion

This document responds to the commitment made at the last session that the secretariat would submit a comprehensive proposal in September 2002 on the Organization’s functional currency and means of protecting the Programme of Work from exchange rate fluctuations, based on external expert advice. The Organization placed the contract for this work with KPMG, one of the larger international accounting firms with expertise in these areas. The firm has carried out the work and has presented its report to the secretariat.

5. Report on Support Costs Expenditure and Recoveries (doc. FC 100/5)

for information

Following the endorsement of the new support cost reimbursement policy by the Council in November 2000 and the approval of reporting arrangements by the Finance Committee, this paper provides the required annual report and informs the Committee on the implementation of the new policy and, in the light of experience with its application, seeks the Committee’s agreement to minor modifications to the policy.
  

II. FINANCIAL MATTERS

6. Financial Highlights (doc. FC 100/6)

for discussion

The Financial Highlights Report is designed to show, at a summary level, the financial situation of the Organization. In terms of the structure of the report, there are three groupings of data: income and expenditure by source of funds, the plan (budget) for particular sources of funds and balances for the comparative period in the previous biennium. Also included is the report on “Collection of Current Assessments and Arrears”, which presents the status of member nation contributions to the Regular Programme as at 30 June 2002.
7. Audited Accounts

for discussion

i) FAO 2000-2001 (doc. C 2003/5)ii) FAO Credit Union 2001 (doc. FC 100/7(ii))iii) FAO Commissary 2001 (doc. FC 100/7(iii))
The Committee will receive the audited accounts of the Organization for 2000-2001, together with the Report of the External Auditor. In addition, the audited accounts of the Credit Union and the Commissary will be provided for 2001.
8. Programme of Work of the External Auditor – Biennium 2002-2003 (doc. FC 100/8)

for discussion

This paper responds to the request of the Committee that an item be included in the agenda for the Hundredth Session covering the work to be performed by the External Auditor and relative priorities for the next biennium, for discussion with the External Auditor.
9. Incentive Scheme to Encourage Prompt Payment of Contributions – Determination of Discount Rate (doc. FC 100/9)

for decision

The Committee will receive details of the impact of the Incentive Scheme during the first quarter of 2002 and proposed discount rate to be used in applying credits to 2002 assessments.
10. External Audit Reports on the Emergency Farm Reconstruction Project in Kosovo for 2001 (doc. FC 100/10)

for discussion

This project financed through the World Bank (WB) was executed by FAO on behalf of the United Nations Interim Mission in Kosovo (UNMIK). This audit was requested by the Finance Committee in May 2000 (94th Session) on the basis of Financial Regulation 12.6.
  

III. HUMAN RESOURCES MATTERS

11. Eligibility for Education Grant – New Staff Regulation 301.3.35 (doc. FC 100/11)

for decision

At present, entitlement for education grant ceases upon death of the staff member. The Secretary-General of the UN has, however, recently issued an administrative instruction which states that, with effect from 1 February 2002, education grant (and travel) shall continue through to the end of the school year, should a staff member die during the course of the school year. It is proposed that FAO revise the relevant Staff Regulation in order to adopt this policy also. As such changes to Staff Regulations must be approved by the Council, this proposal is submitted to the Finance Committee for its review before submission to the Council.
 

IV. ORGANIZATIONAL MATTERS

12. World Food Summit: five years later (no document)

for information

In response to the request for information on the funding of the World Food Summit, the Committee will be provided with an oral briefing on the subject.
13. UN Joint Inspection Unit Reports

for information

a) Report of the Joint Inspection Unit (doc. CL 123/INF/16)
b) Programme of Work of the Joint Inspection Unit for 2002 (doc. CL 123/INF/17)
c) Enhancing Governance Oversight Role: Structure, Working Methods and Practices on Handling Oversight Reports (doc. CL 123/INF/18)
These documents will be provided to the Committee for information and any comments it may wish to make to the Council.
   

V. WORLD FOOD PROGRAMME

14. Report on Budgetary Performance (2000-2001) (doc. FC 100/14)

for information

In accordance with WFP’s General Regulations, Article XIV.4, the Committee will have before it, for information, the Executive Director’s Report on Budgetary Performance for 2000-2001. It contains performance information relating to expenditures on both operational and support costs for the aforementioned biennium.
15. Audited Biennial Accounts (2000-2001) (doc. FC 100/15)

for discussion

In accordance with WFP’s General Regulation XIV 6(b) and XIV.4, the Executive Director submits to the Committee for comments, the biennial financial statements of WFP, together with the reports of the External Auditor. WFP’s Audited Biennial Accounts for 2000-2001 are composed of the following:
(i) Report of the Executive Director on the financial affairs of the Programme
(ii) Opinion of the External Auditor
(iii) Long-form report of the External Auditor with comments on financial and management matters.
(iv) Progress Report on the Implementation of Recommendations in the 1998-1999 report of the External Auditor. At the Third Regular Sessions of 2000 and 2001 of WFPs Executive Board, the Executive Director presented the progress reports on actions taken by the Programme in the implementation of recommendations made by the External Auditor in his report on the 1998-1999 Financial Statements. This paper constitutes a final report on actions taken and progress achieved to date in the implementation of those recommendations. Any items remaining oustanding are incorporated in the progress report on the 2000-2001 audit recommendations.
(v) Progress report on the Implementation of Recommendations in the 2000-2001 report of the External Auditor. In this section of the report, the Executive Director will present to the Committee specific responses to the recommendations of the External Auditor in his 2000-2001 audit report, as well as actions that had already been taken during the biennium, or that will be taken in the future.
16. Final Report on the Analysis of the Indirect Support Cost (ISC) Rate (doc. FC 100/16)

for discussion

At its annual session of 2002, WFP’s Executive Board considered the document entitled Preliminary Review of the Indirect Support Cost (ISC) Rate (WFP/EB.A/2002/6-A/1, which set out the methodology of charging and calculating ISC to fund the programme support and administrative (PSA) budget and meet full-cost recovery. The Board decided to keep the current ISC rate for 2002, pending its review and decision at it’s Autumn Session, and agreed on a series of “next steps” which would enable the Secretariat to complete the final report, which is hereby presented to the Committee for comments.
17. Final Report on WFP’s Cash Balances (doc. FC 100/17)

for information

In the context of discussions by WFP’s Executive Board on the document entitled Cash and Investment Management (WFP/EB.1/2002/4-A/1) at its First Regular Session this year, the Secretariat was requested to provide both a detailed analysis of reasons for the current level of cash balances and recommend what the appropriate level should be. This analysis is submitted for the Committee’s information.
18. Final Report on closed Projects prior to 2001 and migrated to WINGS (doc. FC 100/18)

for information

At the First Regular Session of WFP’s Executive Board this year, the document entitled Balances of Projects Closed Prior to 2001 and Migrated to WINGS (WFP/EB.1/2002/4-B/1) was submitted for approval. The Board took note of this preliminary report on the status of the financial balances of closed projects migrated to WINGS and of the actions being taken by the Secretariat to complete the analysis and discussions with donors to clear all contributions and balances of closed projects, and looked forward to the outcome of this exercise which is presented for the Committee’s information.
   

VI. OTHER MATTERS

19. Working Methods of the Finance Committee

for discussion

In accordance with the standard practice of the Committee, members will be given an opportunity to comment on the functioning of the session and to make suggestions for future improvements.
20. Date and Place of the Hundred-and-first Session

for information

The Committee will be informed of arrangements for its next session.
21. Any Other Matters