A. Documents Provided by the TAC and CGIAR Secretariats
To All Panel Members:
1. Review Processes in the CGIAR, 1998.
2. CGIAR Priorities and Strategies for Resource Allocation (1998-2000).
3. Report of the Third External Programme and Management Review of the International Laboratory for Research on Animal Diseases (ILRAD).
4. Report of the Third External Programme and Management Review of the International Livestock Centre for Africa (ILCA).
5. Medium Term Resource Allocation (1998-2000): Centre Proposals and TAC Recommendations.
6. Lucerne Declaration and Action Programme (February 9-10, 1995; 2 Vols.).
7. 1997 CGIAR Annual Report.
8. CGIAR Brochure and Directory.
9. Financial Requirements of the 1999 CGIAR Research Agenda.
10. Organization and Management of the CGIAR System: A Review, 1993. (S. Ozgediz, Public Administration and Development, Vol. 13, 217-231).
11. Reference Guides for CGIAR International Agricultural Research Centres and their Boards of Trustees, CGIAR Secretariat, August 1997.
To Relevant Panel Members:
12. Governance and Management of the CGIAR Centres, 1991. (S. Ozgediz, Study Paper No. 27).
13. 1998 CGIAR Board of Trustees Directory.
14. CGIAR 1997 Financial Report (August 1997).
15. Committees and Units of the CGIAR: Roles, Responsibilities, and Procedures (CGIAR Secretariat, April 3,1996).
16. Most recent CGIAR financial guidelines and manuals:
(a) Financial Management Guidelines. Series No. 1 (January 1988);
(b) Accounting Policies and Reporting Practices Manual (October 1993);
(c) Financial Guidelines - Audit Manual (July 7. 1995).
17. CGIAR Research Agenda: 1999-2001 Medium Term Plans.
B. Documents Provided by ILRI
To all Panel members:
18. Strategic Plan (Board approved).
19. Medium-Term Plan:
a) Indicative Medium-Term Plan: 1995-1998;
b) 1998-2000 (Submitted in April 1997) (incl. annual funding request);
c) 1999-2001 (Submitted in April 1998) (incl. annual funding request).
20. Annual Reports:
a) Annual Report, 1997;
b) Annual Project Progress Reports, 1997;
c) Annual Workplans (1998 - including project logframes);
d) System-wide Livestock Programme Annual Report, 1997-98.
21. Charter and basic documents establishing Centre and subsequent amendments:
a) Historical Review of the Evolution of ILRI (Annexes avail, at Centre).
22. Agreements for cooperative activities with other centers and institutions.
23. Ongoing and recently completed contracted projects.
24. Achievements, Impact and Publications:
a) Main Achievements, Constraints & Impact of the Centre Programmes;
b) Analysis of Literature Generated by ILRI Programmes: 1994 - 1998;
c) Public awareness. Marketing and Fund Raising + Annexes;
d) Institute Log frames;
e) Systemwide Livestock Research Programme + Annexes;
f) Ecoregional Linkages and Initiatives.
25. Centre Reviews:
a) Planning conferences, expert meetings, internal reviews;
b) Centre-Commissioned External Review Reports (5):- Board of Trustees report on CCER procedures and strategic planning;c) Actions taken in response to last EPMR (+panel reports);
- Board of Trustees response to CCER's;
- Management response to CCER's (+ panel reports);
- Current status of recommended actions for each CCER.
d) Major issues confronting the Centre;
e) Implementing the Global Agenda.
26. Impact Assessment Work:
a) Overview;
b) Framework for Strategic Priority Setting;
c) Compendium of ILRI Research Impacts and Adoption: 1975-1998.
27. Self-studies assessing strengths and weaknesses of Centre programmes and/or management:
a) Overview.
28. Current organisation chart and brief description of the Centre's internal management structure, including the composition and terms of reference of each major committee.
29. Institutional Resources:
a) Overview;
b) Allowances, benefits and salary ranges for each category of staff;
c) Turnover of staff over the last 5 years, reasons for leaving;
d) List of international staff vacancies;
e) List of Internationally Recruited Staff;
f) Institutional Capacity.
30. Board of Trustees Composition.
31. Board of Trustees Overview:
a) Functions of the Board of Trustees;
b) Innovations Adopted by ILRI's Founding Board and Management
32. Centre's Information Management Systems and Procedures.
33. Financial Environment: Implications for Programme and Institutional Development.
34. Administration Report - including Finance and Human Resources.
35. The System-wide Livestock Programme: Chronology of its Development
36. Sustainable Production Systems Research and the Generation of International Public Goods.
37. Report of the Joint Board-Management Ad Hoc Committee on Strategic Principles.
38. ILRI Funding: Consequences of TAC Recommendations and Changes in CGIAR Financing.
39. ILRI and Ethiopia.
40. Linking Resource Allocation to Priorities.
41. The Global Agenda for Livestock Research.
To the Chairman and available at the Centre for reference:
42. Charter and basic documents establishing Centre and subsequent amendments:
a) Host country agreements;
b) ILRI Constitution;
c) ILRI Board of Trustees Rules of Governance;
d) Changes in Governance 1995-1998 (Continuing Resolutions).
43. Achievements, Impact and Publications:
a) List of References to the Analysis of Literature Generated by ILRI Programmes: 1994 - 1998;
b) Distribution of ILRI's Publications;
c) Role of ILRI's Training and Education Programme.
44. Background information from ILRI to CCERs
45. Self-studies assessing strengths and weaknesses of Centre programmes and/or management:
a) IRS and NRS Staff Manuals and Council Minutes, HRC Minutes;
b) Organisational Strengthening Studies.
46. Set of minutes covering Board & Board committee meetings since the last External Review.
47. Institutional Resources:
a) Personal data on Internationally Recruited Staff;
b) Local compensation surveys.
48. Policies and Procedures:
a) Programme Operations Manual.
b) Personnel Procedures:- IRS and NRS Personnel Policy Manuals;
- IRS and NRS Classification Manuals;
- NRS Salary scales - Kenya and Ethiopia;
- Training Policy and Procedures Manual;
- Performance Appraisal Manual for Supervisors + 2 Support documents.
49. External Auditors' Report and Accounts - ILCA and ILRAD annual from 1990-1994, ILRI annual from 1995-1997.
50. Internal Auditors' Reports - ILCA annual 1992-1994, ILRI annual 1995-1998.
