WFS:fyl 2002/DJ/2

Programme of Meetings
 

Summary of Meetings

Monday, 10 June 2002

Side Events during the Summit

The following side events have been scheduled during the Summit:

* For precise times, please see subsequent issues of the Journal.

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Announcements

PLENARY HALL

As decided by the Hundred and Twentieth Session of the FAO Council (Rome, 18-23 June 2001), the format of the World Food Summit: five years later will provide for sequential statements by Heads of country delegations in the Plenary Hall from 10 to 13 June 2002.

ROUND TABLES

In addition to the delivery of statements in the Plenary Hall, Heads of country delegations have been invited to attend one of the three Round Tables that are scheduled from 10.00 to 13.00 hours and from 15.00 to 18.00 hours on Tuesday, 11 June 2002, and from 10.00 to 13.00 hours on Wednesday, 12 June 2002, with one overarching theme: "The World Food Summit Plan of Action: results achieved, obstacles met and means of overcoming them". The Round Tables will be held in the King Faisal Room (D-263).

MULTISTAKEHOLDER DIALOGUE

A Multistakeholder Dialogue will be held from 15.00 to 18.00 hours on Wednesday, 12 June 2002, in the Green Room (Building A 1^st floor) with voluntary attendance by delegations of countries, NGOs/CSOs and international organizations.

STATEMENTS

Delegates are reminded that in accordance with the Rules of Procedure of the World Food Summit: five years later, statements are limited to seven minutes in the case of representatives of States and Member Organization, and four minutes in the case of observers. A light system installed on the lectern will signal the approach of the respective time limit. Delegates may provide more extensive statements for inclusion in the record.

Depending on the availability of time, representatives of inter-governmental organiz-ations will also address the plenary meeting of the World Food Summit: five years later. Each statement should be of a duration of no more than four minutes. Non-governmental organizations are encouraged to form caucuses and to designate ten representatives to make an oral statement of no more than four minutes.

WRITTEN STATEMENTS BY HEADS OF DELEGATION FOR PLENARY

Delegates are requested to hand in eight (8) copies of written statements to be delivered by their respective Head of Delegation, as soon as possible in advance, to Room A-274, where they will be distributed to the Interpreters and Verbatim Reporters.

Delegates are reminded that, for written statements to be delivered in other than the five FAO languages (Arabic, Chinese, English, French and Spanish), advance notice should be given to the office of the Chief Interpreter, (Room A-274) 24 hours before the scheduled time for the statement. Eight copies of an official translation of the statement into one of the five FAO languages should be handed in as soon as possible in advance to Room A-274.

Participants wishing to make available copies of their statements to the Summit participants should provide the desired number of copies to the Supervisor, Documents Desk, at the Korean Conference Service Centre.

MEETING ROOMS FOR BILATERAL MEETINGS OF HEADS OF DELEGATION

Confirmation of bookings of small Meeting Rooms requested for bilateral meetings will be placed in the pigeonholes of the Delegations at the Documents Desk in the Korean Conference Service Centre (1^st Floor of Building A) after close of business on the day preceding the requested date. For reservations, please contact Mr E. Valenzuela, Room A-120, Extension 56969/54189.

MEETINGS WITH FAO OFFICIALS

Delegations wishing to meet with FAO officials, during the Summit, should communicate their needs to their Liaison Aides who will make the necessary arrangements.

REGISTRATION

Registration for all participants is carried out at the Registration Centre in the Fiera di Roma, Padiglione 32, Piazza Elio Rufino (Via Cristoforo Colombo, 287) upon presentation of a valid identity document. The Centre is operational up until the morning of 13 June 2002.

The telephone and fax numbers of the Registration Centre are:
Delegates (Countries, UN, IGOs):

Telephone: +39-06-57057502;
Fax: +39-06-57057503

NGO/CSO:

Telephone: +39-06-57053128;
Fax: +39-06-57057505

Media:

Telephone: +39-06-57055476:
Fax: +39-06-57055177

A daily shuttle bus service is available every 20 minutes between FAO Headquarters and the Registration Centre.

PROVISIONAL LIST OF PARTICIPANTS

A Provisional List of Partici-pants will be available as from today at the Documents Desk, Korean Conference Service Centre (Building A, 1st Floor). Participants are requested to submit any corrections or amendments to this list (WFS:fyl 2002/INF/2) to the Supervisor, Documents Desk, at the Korean Conference Service Centre for inclusion in a revised version to be issued subsequently.

ACCESS TO FAO PREMISES

Access to the FAO premises will be restricted to those who have been issued with a World Food Summit: five years later Building Pass. Access to certain areas within the premises will be subject to issuance of additional "floating" passes.

Two "floating passes" will be issued to each country delegation to accede to the Plenary Hall. They may be collected from the Supervisor, Documents Desk, Korean Conference Service Centre, against signature on receipt. Delegations should collect the passes the day before they are required.

Floating passes for UN agencies and IGOs will be made available in the pigeonholes at the Documents Desk in the Korean Conference Service Centre (Building A, 1st Floor). Please contact Mr J. Markie, Room B-459, Extension 53936, for any queries.

Floating passes for NGOs will be made available each morning at 8.30 hours. in the Philippine Room (C277). Please contact Ms. N. McKeon, Room D-764, Extension 53852 for any queries.

SEATING ARRANGEMENTS

Governments are informed of the limited seating capacity of the Plenary Hall, allowing only three seats per country delegation and limited seating for observer delegations. Closed-circuit television will be provided for the benefit of delegation members not seated in the Plenary Hall.

EXHIBITIONS

Summit participants are invited to visit the information stands of the World Food Programme (WFP) and the International Fund for Agricultural Develop-ment (IFAD) and the joint stand of the International Plant Genetic Resources Institute (IPGRI) and the Consultative Group on International Agri- cultural Research (CGIAR) in the Hall of Flags (Building B, Ground Floor). Also available in the Hall of Flags area are information materials provided by WFS:fyl delegations and FAO technical programmes.

PARALLEL EVENTS DURING THE SUMMIT

An NGO Forum will take place at the Palazzo dei Congressi in Rome from 8 to 13 June 2002. Information on the programme can be obtained from the website of the organizers of this event (www.forumfoodsovereignty.org) or at the following address: NGO Forum for Food Sovereignty, Viale Angelo di Pietro 21, 00165 Rome, Italy. Telephone: (+39) 06 3977758.

A Parliamentarians' Day will take place at the Palazzo Madama, the seat of the Italian Senate, on Tuesday, 11 June 2002, with the participation of parliamentarians who are members of national dele-gations, and hosted by the Italian Parliament in collab-oration with the Inter-Parliamentary Union (IPU).

A Private Sector Forum organized by the Consiglio Nazionale dell' Economia e del Lavoro (CNEL) will take place on Wednesday, 12 June 2002, at Villa Lubin (Villa Borghese). It should be noted that these events are not organized by FAO and will have their own specific invitation and registration procedures.

NGOs/CSOs MEETINGS, AT FAO HEADQUARTERS
TODAY

in the Philippine Room
(C-277)

09.00 - 10.00 hours

Presentation on "The livestock revolution: development or destruction?", facilitated by The World Animal Net.

11.00 - 11.30 hours

Presentation of the book "Food for All" by John Madley, facilitated by the Ad Hoc Group of NGO representatives residing in Rome.

11.30 - 12.30 hours

Presentation on "Pesticides, poverty and food security" facilitated by Pesticides Action Network - Regional Centres.

12.30 - 14.30 hours

Presentation on "Public-private partnerships and supply chain management for food security" organized by Counterpart International.

15.00 - 17.00 hours

International Planning Com-mittee for the WFS:fyl (IPC workshop on "Outstanding issues on genetic resources and food sovereignty: agenda 1996-2002" facilitated by IPC - GRAIN/ETC/PAN/IT.

FACILITIES FOR NGOS/CSOS AT FAO HEADQUARTERS:

The Philippine Room, Building C, Room No. C-277, Extension 56952/56957 is available for meetings/presentations of NGOs/-CSOs accredited to the WFS:fyl. To book the room please contact the FAO staff on duty in the room. The German Room, Building C, Room No. C-269, Extension 56951/56958, is available as work space.

INTERNATIONAL TREATY ON PLANT GENETIC RESOURCES FOR FOOD AND AGRICULTURE

A Signing Ceremony for the above Treaty was held yesterday in FAO. During the period of the Summit, the Treaty will be held in the Legal Office, Room A-473, for those States which could not avail themselves of the signing ceremony opportunity. States wishing to take this opportunity of signing the Treaty, or of lodging instruments of ratification, are kindly requested to inform the Legal Office (Mr. Pucci, Ext. 53478) in advance, and to provide for scrutiny a copy of their full powers to sign the Treaty, or authority to lodge an instrument of ratification. By FAO practice, Heads of State, Heads of Government, Ministries of Foreign Affairs, or the Minister of the Department concerned, are considered to have the necessary power to sign a treaty on behalf of their State, or to lodge instruments of ratification. In all other cases, the full powers should be issued by one of those persons to whoever is to sign or ratify the Treaty for the State in question.

WAICENT INFORMATION ACCESS POINTS

The Korean Lounge located across from the Documents Desk at the Korean Conference Service Centre (First Floor, Building A) features four PCs with Internet connection for use by participants who wish to visit the FAO Homepage and WAICENT Portal for access to the Organization's information resources.

A WAICENT stand will also be available in the Slovak Business Centre (Ground Floor, Building B) for demonstrations.

The WAICENT Room, located on the Ground Floor of Building A, will host presen-tations throughout the World Food Summit: five years later starting hourly from 10.00 to 17.00 hours. The demon-strations scheduled for today are as follows:

10.00: GEONETWORK
11.00: WebAGRIS
12.00: HIV/AIDS
13.00: Mobilizing Investment
14.00: COAIM
15.00: Land Cover Dynamics
Mapping
16.00: Codex Alimentarius
17.00: Global Agro-ecological Assessment for Agriculture in the 21^st Century.

LIBRARY SERVICES

The David Lubin Library has prepared Food Security Bibliographies on CD-ROM which are being distributed to delegations. Printed copies and other Library services are also available on request by email to
[email protected]
or in person in the Library. To access the Library please follow directional signs placed near the South Elevators in Building A.

ATRIUM AND DELEGATES LOUNGE

The dome-covered Atrium spans the area between Buildings A and B, and offers a variety of facilities including a Cloakroom, an Information Desk and an Internet Café. Information kits will also be available from the Information Desk.

ORGANIZED TOURS FOR SPOUSES OF PARTICIPANTS

Two organized tours of Rome's historic centre and points of interest in the surrounding countryside are offered at no cost. Information and reser- vation forms are available from the Information Desk in the Atrium. Spouses of partici- pants who have signed up in advance are invited to confirm their bookings at the Infor-mation Desk in the Atrium. Please note that availability is limited.

DOCUMENTS DESK, KOREAN CONFERENCE SERVICE CENTRE

While some World Food Summit: five years later official documents were distributed in advance to all invited Governments and Organizations, they will also be available during the event at the Documents Desk in the Korean Conference Service Centre, located on the First Floor of Building A (at the entrance of the Red and Green Rooms).

ARRANGEMENTS FOR NON-OFFICIAL PAPERS AND PUBLICATIONS

Delegates are advised that publications and materials have been made available in the following designated areas:

Governments: Documents Desk (Korean Conference Service Centre, Building A, 1^st floor.)

UN System, NGOs, IGOs: Hall of Flags (Building B, Ground Floor).

No material should be displayed prior to Secretariat clearance. Please contact the Supervisor, Documents Desk, Korean Conference Service Centre.

Delegates are kindly requested to use the Documents Desk at the Korean Conference Service Centre for the distribution of papers, invitations, envelopes, etc. Messengers in the Plenary Hall may assist delegates in passing short messages.

SLOVAK BUSINESS CENTRE

The Slovak Business Centre (Ground Floor, Building B) will provide a number of PCs for use by participants, as well as photocopying facilities. Participants will also be able to plug their laptops into a phone/fax modem at the Centre. Call costs are to be met by users. Business Centre Assistants will be present to supervise use of room facilities.

MEDIA CENTRE

A Media Centre (Building T) has been set up to provide working space to journalists. There will be phone-card telephones with RJ11 modem plugs and audio sockets, and fax machines - call costs to be met by users. A limited number of PCs are available for common use (including one in Arabic), with Internet access, and printers. It will be possible to follow proceedings in the Plenary, the two main meeting rooms and the media briefing room, on Closed Circuit Television sets. CCTV cover-rage of the opening will also be relayed to the Media Briefing Room (Iran Room, Building B) where there will also be a large screen projection, as well as on the TV sets in the Media Centre.

BRIEFINGS FOR INTERNATIONAL MEDIA

Press briefings for international media by Country Delegations, Regional Groupings, Inter-national Organizations and FAO experts will be held in the Iran Room (B-016 - maximum 118 seats). A daily timetable of briefings will be issued. Access to the Iran Room will be limited to accredited media representatives and members of the delegation giving the briefing. A CCTV signal is available from the Iran Room, but provision of interpretation will be subject to the availability of interpreters. For reservations please contact GIIM (Ext. 52232, Room A310).

TRAVEL FACILITIES (FLIGHT RESERVATION AND RECONFIRMATION)

Summertime Travel Agency has been designated the official travel agency of the World Food Summit: five years later. The Summertime Office, located on the Ground Floor of Building D (Room D-074), is open from 9:00 to 12:45 hours and from 14:00 to 17:00 hours. Participants are reminded that airline offices in Rome are open from 9:00 to 17:00 hours on weekdays, but are closed on Saturdays and Sundays. Par- ticipants are kindly requested to take note of this in case of urgent re-routing.

CATERING FACILITIES

The FAO Headquarters complex offers a variety of dining and snack bar facilities. These include:

• FAO Restaurant (8th Floor) - bookings only. Please call Ext. 56835.
• Meals only (8th Floor Cafe-teria and Catering Marquee): Vouchers may be purchased at the various bar locations in order to avoid lunch-time queues.
• Snack bars (light meals and sandwiches): Blue Bar "C" (8th floor); Bar "B" (8th floor); Media Bar (Media Centre); and the Atrium Bar.
• Bar "A" and Polish Lounge (Limited Access).
• Vending machines: located in various locations inside the buildings.

MEDICAL SERVICES

For medical emergencies, participants may dial 30 from all in-house telephones or 06-57053400 from outside FAO Headquarters. For all other medical services, participants may call extension 53577 from all in-house telephones (06-5705-3577 from outside FAO Headquarters). They may also go directly to the Medical Service (First Floor, Building B) or the Medical Unit in Building A (Rooms A 324-326) during working hours of the World Food Summit: five years later.

BANKING FACILITIES

The IntesaBci Bank located on the Ground Floor, Building B, has reserved a special window for the exclusive use of participants of the World Food Summit: five years later. This service will operate at the "Official Transactions" counter from 8.40 to 16.40 hours during the World Food Summit: five years later.

POSTAL SERVICES

The Italian Post Office, located on the Ground Floor, Building B (adjacent to the IntesaBci Bank), will provide normal services for stamps, parcels, telex, registered mail, postal and money orders, currency exchange, etc. The Post Office is open from 8.30 to 14.00 hours, Monday to Friday, and on Saturday from 8.30 to 13.00 hours for financial services, and from 8.30 to 17.30 hours, Monday to Friday, and on Saturday from 8.30 to 13.00 hours for postal services.

COURIER SERVICE

The DHL Courier Service Office is located in Room C005. The DHL service is available for private and official dispatches from 10.30 to 12.30 hours and from 13.30 to 16.30 hours, Monday through Friday. Please call the Mail and Pouch Service on extension 54881 for information and rates (Tel. 06-5705-4881 from out-side FAO Headquarters).

FAO SALES POINT

The FAO Sales Point is located in front of the IntesaBci Bank Offices (Ground Floor, Building B) and will be open from 9.00 to 16.30 hours. FAO Medals, Coins and Stamps, as well as logo and commem-orative items, may be purchased. During the period of the World Food Summit: five years later, FAO publications are available for sale. A special discount will be granted to participants.

TELEPHONE AND TELEFAX FACILITIES

Outgoing long-distance calls may be booked through the telephone receptionist in Room A-235bis. Telefax facilities are available in Room A-235bis. A service charge of € 1.03 per page will be levied in addition to the actual cost of transmitting the message. (For further details see the Delegates' Handbook.)

INTERNET ACCESS

An Internet Café will be provided in the Atrium, with limited black-and-white print- ing facilities and technical assistance on-site. There will be no cost for using this service, but a time limit per session may be imposed if demand exceeds available places. A smaller Internet Café will also be available in the Polish Lounge (Ground Floor, Building A) for the exclusive use of Delegates.

USE OF MOBILE TELEPHONES

Delegations are kindly requested to switch off mobile phones when entering meeting rooms.

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