FC 96/7

Finance Committee

Ninety-sixth Session

Rome, 7 - 12 May 2001

Animal Production and Health Commission for Asia and the Pacific (APHCA) - Budget for 2002-2003

1. The Finance Committee is being provided with the budget of the above-mentioned Commission for information so that funds received in the Commission's Trust Fund may be spent for the purposes specified in the budget.

2. The Agreement for the establishment of this Commission under Article XIV of the FAO Constitution was approved by the Council in June 1973. The Agreement came into force on 29 December 1975. Membership is open to all FAO Member Nations and Associate Members situated wholly or partly in the "Region" defined as the area bounded by latitudes 50o and longitudes 60o East and 130o West. Current Members are Australia, Bangladesh, India, Indonesia, Iran, Laos, Malaysia, Myanmar, Nepal, Pakistan, Papua New Guinea, Philippines, Sri Lanka and Thailand. Bhutan submitted the "Instrument of Acceptance"in April 2000 and is expected to become an official Member in 2001.

3. Under Article XV of the Agreement, each Member of the Commission undertakes to contribute annually its share of the budget in accordance with a scale of contributions to be adopted by a two-thirds majority of its Membership. At the 16th Session of the Commission held in 1991, the Commission approved an increase of 8 percent per year to its membership contribution to cover inflation. The contributions for 2002 and 2003 are proposed for approval at the forthcoming 25th APHCA Session to be held in the Philippines in September 2001.

4. Under the terms of the Agreement, the Organization provides the Secretariat of the Commission. The Finance Committee at its 38th Session ruled that the inputs of the Organization should be shown jointly with the Commission's budget so that the latter might be seen in its proper context. Accordingly, the attached tables reflect both the APHCA Trust Fund and expected Regular Programme contribution.

STATEMENT OF ACCOUNT

(as of 1 January 2000 in the old non ORACLE format)

Receipts

(Expressed in US$)

(1)

BALANCE AS OF 1 JANUARY 1999 100,173

100,173
Sums received from Member Governments
(during January 1999- December 1999) 30,370

30,370
Interest (received in 1999) 14,655

14,665

__________
145,198
 

      

    -- deducts --
Expenditure (January 1999 - December 1999) Approved Budget Actual Expenses
Consultant 16,000 4,000  
Personnel Services 10,000 9,376  
Travel (Staff/Non-Staff) 4,000 8,545  
Contractual Services 15,000 1,675  
General Operating Expenses 5,000 1,547  
Supplies and Material 2,000 2,855  
Acquisition of Furniture & Equipment 8,000 3,325  
Fellowships, Grants and Contributions 15,900 4,750  

a) Totals

 75,900 36,073 36,073
Cash Balance (as of 1 January 2000)     109,125

 

TRUST FUND No. 9167.00 - MTF/INT/005/MUL -
Inter-Regional: - Animal Production and Health Commission for Asia and the Pacific
 

STATUS OF CONTRIBUTION (as of 30 June 2000)

(Expressed in US$)
(1) MEMBER
(2) GOVERNMENTS 		Outstanding
as at 31/12/1999		 Contribution
due for 20001/		 Received
up to 30/6/2000		 Outstanding
as at 30/6/2000
AUSTRALIA 9,930.00 9,930.00 0.00 19,860.00
BANGLADESH 19,647.00 6,020.00 0.00 25,667.00
BHUTAN2/ - 1,970.00 ( 2/ ) ( 2/ )
INDIA 0.00 9,930.00 0.00 9,930.00
INDONESIA 12,040.00 6,020.00 12,040.00 6,020.00
IRAN 17,659.94 6,020.00 0.00 23,679.94
LAOS 1,990.00 1,970.00 0.00 3,960.00
MALAYSIA 6,020.00 6,020.00 0.00 12,040.00
MYANMAR 1,970.00 1,970.00 0.00 3,940.00
NEPAL (1,580.00) 1,970.00 1,820.00 (1,430.00)
PAKISTAN 6,020.00 6,020.00 6,020.00 6,020.00
PAPUA NEW GUINEA 983.29 1,970.00 0,00 2,953.29
PHILIPPINES 21,386.00 6,020.00 0.00 27,406.00
SRI LANKA 18.00 6,020.00 0.00 6,038.00
THAILAND 6,020.00 6,020.00 5,848.00 6,192.00
TOTALS 102,104.23 75,900.00 25,728.00 152,276.23

Note:
1/ Contribution fees for 2000 are the same as 1999.

2/ The FAO Director General acknowledged receipt of the Instrument of Acceptance to become APHCA Member by the letter to the Minister of Foreign Affairs of Bhutan dated 20 April 2000.

 

SCALE OF CONTRIBUTIONS FOR 2000 - 20011/

(Expressed in US$)  

Country Amount

Australia

 9,930
Bangladesh 6,020
Bhutan2/ 1,970
India 9,930
Indonesia 6,020
Iran 6,020
Laos 1,970
Malaysia 6,020
Myanmar 1,970
Nepal 1,970
Pakistan 6,020
Papua New Guinea 1,970
Philippines 6,020
Sri Lanka 6,020
Thailand 6,020
Total 75,900

Note:

1/ Approved at the 23rd APHCA Session, September 1999.

2/ The FAO Director General acknowledged receipt of the Instrument of Acceptance to become APHCA Member by the letter to the Minister of Foreign Affairs of Bhutan dated 20 April 2000.

 

APPROVED APHCA BUDGET FOR 20001/
(and FAO's revised estimated contribution to APHCA2/ in kind and RP funds)

(Expressed in US$)
Column 1 Column 2 Column 3
  Total/per annum APHCA TF 9167 FAO/RAP RP
  m/m US$ m/m US$ m/m US$
PERSONAL SERVICES IN APHCA SECRETARIAT
   APHCA Secretary (P-5) 3 31,100 3 31,100
   Regional Animal Production Officer (P-5) 3 31,100 3 31,100
   Technical Assistant (G-6) 6 20,000 6 20,000
   Consultants 3 16,000 3 16,000 6 7,000
   Secretary (G-4) 6 7,000
   Computer-Desk Operator (G-2) 12 10,000 12 10,000
Sub-Total 33 115,200 15 26,000 18 89,200
TRAVEL ON OFFICAL BUSINESS
   Secretariat Staff, Experts and Consultants   9,000   4,000   5,000
CONTRACTUAL SERVICES
   External printing and binding, national institutes, electronic communication/APHCA homepage, etc.   25,000   15,000   14,000
GENERAL OPERATING EXPENESES
   Postage, maintenance of office equipment, hospitality, misc./general expenses   10,000   5,000   5,000
SUPPLIES AND MATERIALS
   Stencils, paper, stationery and other office supplies, books, etc.   4,000   2,000   2,000
EQUIPMENT
   Office equipment, computer and other devices, computer softwares   13,000   8,000   5,000
FELLOWSHIPS, GRANTS AND CONTRIBUTIONS   15,900   15,900    
GRAND TOTAL 33 192,100 15 75,9003/ 18 116,200

Note:

1/ Approved at the 23rd APHCA Session, September 1999 (Column 2).

2/ = FAO/RAP estimated contribution to APHCA (Column 3).

3/ = Full scale contribution for 2000 as total expenditure.

 

REVISED APHCA TRUST FUND BUDGET FOR 20011/
(IN ORACLE FORMAT)

(in US Dollars)

Type Account Budget Expenses Balance
TF AA 97
AA89142 916700
MTF/INT/005/MUL		        

a) FUNDS RECEIVED

        
  3051 TF
Contributions Received		      
  3052 TF
Interest Earned2/		      
EXPENDITURE        
  5011
Salaries Professional3/		 0    
  5012
Salaries GS		 10000    
  5013
Consultants		 23000    
  5014
Contracts		 5000    
  5020
Overtime		 1000    
  5021
Travel4 		18000    
  5023
Training		 5900    
  5024
Expendable Procurement		 2000    
  5025
Non-expendable Procurement		 5000    
  5026
Hospitality		 1000    
  5028
GOE		 5000    

  (i) TOTAL

   75900    

Note:

1/ The reason for the different format between the Approved Budget for 2000 on the previous page and the Revised Budget for 2001 reflected in this Project Status Report is because FAO introduced a new accounting system called ORACLE. The ORACLE accounting system uses different codings to the old financial system (FINSYS) so some new codes and some amalgamation of codes appear. Future APHCA Trust Account Budgets will be presented with the ORACLE coding system.

2/ Interest is not credited until the end of the year.

3/ No Professional Post for APHCA is filled.

4/ Travel under the Oracle system includes all travel and not just travel by officials. This means that travel which was included under training/attendance at workshops and etc. in the old system has been removed a placed in general travel.

 

PROPOSED APHCA TRUST FUND BUDGET FOR 20021/
(IN ORACLE FORMAT)

(in US Dollars)

Type Account Budget Expenses Balance
TF AA 97
AA89142 916700
MTF/INT/005/MUL		        

a) FUNDS RECEIVED

        
  3051 TF
Contributions Received		      
  3052 TF
Interest Earned2/		      
EXPENDITURE        
  5011
Salaries Professional3/		 0    
  5012
Salaries GS		 10000    
  5013
Consultants		 23000    
  5014
Contracts		 5000    
  5020
Overtime		 1000    
  5021
Travel		 18000    
  5023
Training		 5900    
  5024
Expendable Procurement		 2000    
  5025
Non-expendable Procurement		 5000    
  5026
Hospitality		 1000    
  5028
GOE		 5000    

   (i) TOTAL

   75900    

Note:

1/ If 10% increase in the annual membership fee is approved, all budget figures are subject to 10% increase.

2/ Interest is not credited until the end of the year.

3/ No Professional Post for APHCA is filled.

4/ Travel under the Oracle system includes all travel and not just travel by officials. This means that travel which was included under training/attendance at workshops and etc. in the old system has been removed a placed in general travel.

 

PROPOSED APHCA TRUST FUND BUDGET FOR 20031/
(IN ORACLE FORMAT)

(in US Dollars)

Type

Account

 Budget Expenses Balance
TF AA 97
AA89142 916700
MTF/INT/005/MUL		        

a) FUNDS RECEIVED

        
  3051 TF
Contributions Received		      
  3052 TF
Interest Earned2/		      
EXPENDITURE        
  5011
Salaries Professional3/		 0    
  5012
Salaries GS		 10000    
  5013
Consultants		 23000    
  5014
Contracts		 5000    
  5020
Overtime		 1000    
  5021
Travel		 18000    
  5023
Training		 5900    
  5024
Expendable Procurement		 2000    
  5025
Non-expendable Procurement		 5000    
  5026
Hospitality		 1000    
  5028
GOE		 5000    

   (i) TOTAL

   75900    

Note:

1/ If 10% increase in the annual membership fee is approved, all budget figures are subject to 10% increase.

2/ Interest is not credited until the end of the year.

3/ No Professional Post for APHCA is filled.

4/ Travel under the Oracle system includes all travel and not just travel by officials. This means that travel which was included under training/attendance at workshops and etc. in the old system has been removed a placed in general travel.

 

wpe1.jpg (28839 bytes)