ASFA/2010/ 64b

ASFA TRUST FUND PROPOSAL
by UK (Freshwater Biological Association) 

Title: Digitization, Open Access Deposition, and ASFA Record Preparation of Freshwater Grey Literature – 1940 - 2007

1.	BACKGROUND
The proposal aims to bring a range of freshwater grey literature, international in scope, which was only previously available to a small audience and only in printed form to a wider user base. 

We have identified 500 documents covering many aspects of freshwater science (fisheries, freshwater ecology, plant and animal biology, pollution etc.) from most continents (Africa, North and South America, Europe, Asia) and many countries. The document types include reports, “members’ only journals”, conference proceedings and translations. The earliest publication date is 1871. Most of the documents are in the date range 1960 – 2000.

We have gained approval from the management of the Freshwater Biological Association to now make this material available as digital full text, open access and entered in ASFA with URI to full text.

2.	JUSTIFICATION
Many of these historic materials are unknown to the majority of the aquatic research community. Some only exist in paper on the FBA’s Windermere site. Fortunately, none were lost in our recent flooding incident.

3.	ACTIVITIES
Three steps will be involved:
1.	The digitisation of the material by OCR and digitisation error checking
2.	Preparation of metadata & upload to Aquatic Commons or other OA repository
3.	Preparation of ASFA record including URI to full text

4.	PROPOSED TIME LINE
1ST October 2010 to end of March 2011

5.	PROPOSED BUDGET

Task	Average cost per Document US$	Total for 500 documents	
Digitize document, prepare metadata for OA repository, upload, get URI, prepare ASFA record 	25	12,500	
			
FBA Overhead @20%		2,500	
			
Total		$15,000