From:	Pepe, Richard (FIES)
Sent:	28 January 2009 17:35
To:	ASFA-Board-L
Subject:	NEW reserved ASFA FTP site is now operational

Importance:	High
Dear ASFA Partners,  

As anticipated in my e-mail of 15 January 2009, the reserved ASFA FTP site is now operational (open for you to download and upload files). 

Just to get the FTP site started, we have put some Folders on the site containing a few files (documents), e.g. see the Photo-gallery folder, ASFA Jokes folder in the Miscellaneous folder. However, one of the more serious and important Folders will be the one called "SHARING_INFORMATION_FOLDERS", that is where hopefully the exchange and/or sharing of some monitoring responsibilities among Partners will take place. 

In most cases, it is easy to understand what the Folders contain and the kinds of documents you should put into them, because the Folder names are self-explanatory. BUT just to be sure, most of the Folders contain a short "Read-Me-First" Word document which briefly describes what the Folder is intended to contain. If and when YOU decide to put/create a Folder on the FTP site (and please do), remember also to include a "Read-Me-First" document which explains the content and/or intent of the folder. 

...................
The address of the reserved ASFA FTP site is:  ftp://ASFA:2go2ASFA@ext-ftp.fao.org/FI/Reserved/ASFA  
(in some cases, your system might ask you for a user name and password, in which case the Username is:  ASFA  and the Password is:  2go2ASFA
.....................

UPLOADING or EDITING of files on the FTP site

1. To upload a new file (e.g. Word document, Excel spreadsheet, image etc.) into one of the existing Folders on the FTP site:

a) <Go to> the ASFA FTP site ( ftp://ASFA:2go2ASFA@ext-ftp.fao.org/FI/Reserved/ASFA )  

b) <Go to> the Folder to which you want to add the file, and simply "paste" the file there.

2. Editing an existing file on the FTP site.

a) <Save> the file that you want to edit, from the FTP site to your computer - keeping the same file name as it had on the FTP site.  
b) Open the file that you saved on your computer, edit it, and save it (again maintaining the same file name). 
c) Then <Go to> the FTP site and "paste" your edited file into the relevant "Folder" (the system will ask you if you want to "replace" the existing file, say "yes" to replace the file. (of course, if you don't want to replace the file, give your file another name)     

...................................................................................................
(some history of ASFA FTP site repeated from my 15 January e-mail)
At the last Board Meeting, it was suggested that FAO set up a place on its web page for Partners to use and share information (e.g. where a Partner can list the titles books, journals etc. that it should be monitoring/inputting into ASFA, but for which it does not have time to prepare the input, in this case another ASFA can volunteer to do that book and then cancel it from the list). In other words, we (the ASFA Secretariat) were requested to set up a "shared" or Wiki-like site. We cannot immediately set up a true Wiki-like site (although one is under development), because of all the formal FAO requirements/procedures etc. to take into consideration which will take some time.  Therefore, in the meantime, we  have established a FTP site reserved for ASFA, because it is quick-to-set-up and informal.  

Regards, 
Richard Pepe 
Fishery Information Officer (Editor-in-Chief ASFA) 
Food and Agriculture Organization of the United Nations (FAO)
Fisheries and Aquaculture Department
Fisheries and Aquaculture Economics and Policy Division (FIE)
Fisheries and Aquaculture Information and Statistics Service (FIES)
Via delle Terme di Caracalla
00153, Rome, Italy
 
Telephone:    +(39) 0657051 (operator) Telephone: +(39)  06570 56380(direct) 
Fax number:  +(39) 06570 52476 
E-mail:   richard.pepe@fao.org 
(FAO) http://www.fao.org / (Fisheries Department) http://www.fao.org/fi 
Aquatic Sciences and Fisheries Abstracts (ASFA) http://www.fao.org/fi/asfa/asfa.asp

fldrslthttp://www.fao.org/fi/asfa/asfa.asp