READ ME FIRST    
Reserved FTP_Site_for_ ASFA_Partners
                                       (established January 2009)

THIS FTP SITE IS FOR ALL ASFA PARTNERS AND COLLABORATING CENTERS TO DOWNLOAD AND/OR TO UPLOAD ASFA RELATED MATERIALS WHERE APPROPRIATE.
!   THE SITE IS NOT REFEREED, SO THE FAO ASFA SECRETARIAT DOES NOT TAKE ANY RESPONSIBILITY FOR THE ACCURACY OF THE INFORMATION CONTAINED IN THIS FOLDER. 
!    HOWEVER, IF YOU SEE SOMETHING YOU JUDGE OBJECTIONABLE, PLEASE BRING IT TO THE ATTENTION OF THE FAO ASFA SECRETARIAT.
 
Note regarding this site: 
At the last ASFA Advisory Board Meeting (2008, IMR, Norway), FAO was requested to set up a web page for ASFA Partners to use and share information (e.g. where an Partner could list the titles of books, journals etc. which it should be monitoring/inputting into ASFA, but for which it did not have time to do the work, in this case another ASFA Partner would volunteer to process that book and then cancel it from the list). In other words, we (the ASFA Secretariat) were requested to set up a "shared" or Wiki-like site. We did not/cannot immediately set up a true Wiki-like site (although one is under development), because of all the formal FAO requirements/procedures that are required. Therefore, in the meantime, we have established a FTP site reserved for ASFA, because it is quick-to-set-up and informal.
Just to get the FTP site started, we have put some Folders on the site containing a few files (documents), e.g. see the Photo-gallery folder, ASFA Jokes folder etc.. However, one of the more serious and important Folders will be the one called "SHARING_INFORMATION_FOLDERS", that is where hopefully the exchange and/or sharing of some monitoring responsibilities among Partners will take place. 
In most cases, it is easy to understand what the Folders contain and the kinds of documents you should put into them, because the Folder names are self-explanatory. BUT just to be sure, most of the Folders contain a short "Read-Me-First" Word document which briefly describes what the Folder is intended to contain. If and when YOU decide to put/create a Folder on the FTP site (and please do), remember also to include a "Read-Me-First" document which explains the content and/or intent of the folder.  
The address of the reserved ASFA FTP site is:  ftp://ASFA:PWda28b@ext-ftp.fao.org/FI/Reserved/ASFA  
(in some cases, your system might ask you for a user name and password, in which case the Username is:  ASFA  and the Password is: PWda28b
UPLOADING or EDITING of files on the FTP site
1. To upload a new file (e.g. Word file, Excel spreadsheet, image etc.) into one of the existing  
     Folders on the FTP site:
a) <Go to> the ASFA FTP site ( ftp://ASFA:PWda28b@ext-ftp.fao.org/FI/Reserved/ASFA )  
b) <Go to> the Folder to which you want to add the file, and simply "paste" the file there.
2. Editing an existing file on the FTP site.
a) <Save> the file that you want to edit, from the FTP site to your computer - keeping the same file name 
      as it had on the FTP site.  
b) Open the file that you saved on your computer, edit it, and save it (again maintaining the same file name). 
c) Then <Go to> the FTP site and "paste" your edited file into the relevant "Folder" (the system will ask you if 
     you want to "replace" the existing file, say "yes" to replace the file. (of course, if you don't want to replace 
     the file, give your file another name)     

NOTE: sometimes to open a file on the FTP site you must first download it to your computer and then open it.
Standard Server Backup Schedule
A backup of all servers is taken every weekend. In addition, incremental backups (backup of files modified since last full backup) of Windows and some UNIX servers are taken during week days.
Incremental backups are kept for 1 week, weekly full backups are kept for 4 weeks and a monthly set of full backups is kept for 16 weeks. Full backups are kept in the offsite location at FAO Headquarters.
.................................
Contact:   Helen Wibley (helen.wibley@fao.org) if you have any further questions.

February 2012