OUTCOMES OF THE REGIONAL WORKSHOP ON INFORMATION MANAGEMENT AND COORDINATION MECHANISMS OF TSUNAMI EMERGENCY AND REHABILITATION OPERATIONS IN AGRICULTURE, FISHERIES AND FORESTRY
Drafted by: Mr Merkur Beqiri, for facilitation of workshop discussion Working Group 1
To effectively coordinate the management of post-tsunami assistance to natural resources and livelihoods in the fields of agriculture, fisheries, forestry, coastal planning and other sectors of concern to FAO, establishment of coordinating institutions at national level is an imperative. On the other hand, the prerequisite for these institutions to be able to carry out their mandate is to have timely and accurate information made available to the right audience.
In order to have sustainable information systems that cater for smooth information gathering, flow, processing, analysis and dissemination, there are a number of conditions that need to be met and steps to be taken. Below is a check list of the steps and issues to consider while establishing an information system. This check-list needs to be adapted to match the context of a particular country and/or ministry taking into consideration available funding, resources, human resources and its capacity as well as the envisaged duration of a programme. It can be applied to an information unit established as a separate entity within an institution, or in case that is not feasible, responsibilities over the information system and functions could be assigned to people working in various departments or institutions as long as the lines of reporting and technical links are in place to enable simulation of an information unit.
- Damage assessments
- Indicators of damage
- Project monitoring
- Indicators of achievement
- Impact assessments
- Indicators of impact
- Coordination of activities/projects
- Indicators for coordination, depending on the activity may overlap with previous points a, b and c
- Planning of development operations and projects
Define the population1 of concern on which the information is collected.
Define the geographical regions where the information is going to be collected and its levels i.e. depending on the country.
- Admin level 1
- Admin level 2
- Admin level 3
- Admin level 4 …
- Data sharing mechanisms (includes consensus, staff, working culture, technology such as e-mail, internet access and database support)
Below is a diagram of the information flow.
1 By population here we mean the total number of the subjects being assessed, this could be total number of people but also total number of families or even organizations.