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Chapter 1: General Policy and Direction

(All amounts in US$ 000)

 

Major Programme

2000-01 Programme of Work

RG Programme Change

RG 2002-03 Programme of Work

ZRG Programme Change

ZRG 2002-03 Programme of Work

Trust Fund

1.1

Governing Bodies

17,671

41

17,712

0

17,712

17

1.2

Policy, Direction and Planning

22,479

1,533

24,012

(1,000)

23,012

284

1.3

External Coordination and Liaison

13,140

(9)

13,131

(177)

12,954

813

1.9

Programme Management

789

29

818

0

818

0

Total

54,079

1,594

55,673

(1,177)

54,496

1,114

Cost Increases

444

 

397

 

Total - recosted

56,117

 

54,893

 

201. This chapter covers well established provisions for Governing Bodies, as well as a number of offices, principally at Headquarters, but also outside Rome (Liaison Offices). Some savings are still possible under Programme 1.1.1 on account of further efficiency gains. Due attention is paid to balanced language coverage (e.g. for Regional Conferences). The Conference, Council and Protocol Affairs Division (GIC) requires strengthening for improved translation services and handling of relationships with Intergovernmental Organizations (IGOs) - Programme 1.1.2. The major increase under this chapter is for replacement of the Programme Planning and Budgeting System (PLANSYS) under Programme 1.2.2. Finally, some increases are necessary under the Office of Director-General to regularise temporary posts; under the Office of the Inspector-General to enhance audit work; and for strengthening liaison and coordination work with the UN system under Programme 1.3.1, which are largely offset by reductions under Liaison Offices (Programme 1.3.2).

Major Programme 1.1: Governing Bodies

(All amounts in US$ 000)

 

Programme

2000-01 Programme of Work

RG Programme Change

RG 2002-03 Programme of Work

ZRG Programme Change

ZRG 2002-03 Programme of Work

Trust Fund

1.1.1

Conference and Council

7,367

(634)

6,733

0

6,733

17

1.1.2

Conference Services

7,176

558

7,734

0

7,734

0

1.1.3

Protocol Services

1,905

129

2,034

0

2,034

0

1.1.9

Programme Management

1,223

(12)

1,211

0

1,211

0

Total

17,671

41

17,712

0

17,712

17

Cost Increases

(682)

 

(682)

 

Total - recosted

17,030

 

17,030

 

Programme 1.1.1: Conference and Council

(All amounts in US$ 000)

 

Programme Entity

2000-01 Programme of Work

RG Programme Change

RG 2002-03 Programme of Work

ZRG Programme Change

ZRG 2002-03 Programme of Work

1.1.1.1

Conference

2,041

(387)

1,654

0

1,654

1.1.1.2

Council

2,130

(151)

1,979

0

1,979

1.1.1.3

Finance Committee

703

(40)

663

0

663

1.1.1.4

Programme Committee

568

(30)

538

0

538

1.1.1.5

Committee on Constitutional and Legal Matters

112

0

112

0

112

1.1.1.6

Other Council Committees

225

0

225

0

225

1.1.1.7

Regional Conferences

908

165

1,073

0

1,073

1.1.1.8

Meetings of Permanent Representatives

600

(191)

409

0

409

1.1.1.9

McDougall Memorial Lecture and Commemorative Awards

80

0

80

0

80

Total

7,367

(634)

6,733

0

6,733

Cost Increases

53

 

53

Total - recosted

6,786

 

6,786

202. This programme covers the direct costs of sessions of the Conference and Council, as well as some Council Committees and FAO Regional Conferences. Expenditures relate primarily to costs for documentation, interpretation and short-term staff, in addition to the travel of government representatives, as provided for in the Financial Regulations. The programme also includes provisions related to the McDougall Memorial Lecture and commemorative awards.

2002-03 Estimates by Funding Source, Unit and Region (US$ 000)

Funding Source

Organizational Unit

Region

Fund

Total

Unit

Programme

Trust

Total

Region

Total

     

of Work

Fund

     

Programme of Work

 

AFIP

3

0

3

Global

5,663

Regular Programme

6,733

GIC

5,660

0

5,660

Inter Regional

7

   

RO

1,070

17

1,087

Africa

281

Programme of Work

6,733

       

Asia and Pacific

245

Trust Fund Activities

         

Near East

161

Trust Funds

17

       

Europe

245

Trust Fund Activities

17

       

Latin America

148

Programme 1.1.1 Total

6,750

 

6,733

17

6,750

 

6,750

Programme 1.1.2: Conference Services

(All amounts in US$ 000)

 

Programme Entity

2000-01 Programme of Work

RG Programme Change

RG 2002-03 Programme of Work

ZRG Programme Change

ZRG 2002-03 Programme of Work

1.1.2.1

Support to Governing Bodies and Relations with Governments

3,826

267

4,093

0

4,093

1.1.2.2

Meeting Programming and Documentation Services

3,350

291

3,641

0

3,641

Total

7,176

558

7,734

0

7,734

Cost Increases

(481)

 

(481)

Total - recosted

7,253

 

7,253

Sub-programme 1.1.2.1: Support to Governing Bodies and
Relations with Governments

203. This sub-programme covers the cost of the Secretariat for Conference and Council sessions, including preparation of agendas, coordination of documents' production, and provision of necessary procedural and logistical arrangements. It also includes management and production of official correspondence from the Director-General to senior levels of governments.

Sub-programme 1.1.2.2: Meeting Programming
and Documentation Services

204. This sub-programme deals with: meetings' planning; arrangement of meetings' facilities at Headquarters; provision of interpretation services and translation of documents into FAO languages, including terminology; final typing of translated documents; and internal printing of meetings' papers. GIC is facing an increase in translation volumes and interpretation at meetings in order to respond to the Conference's emphasis on more balanced use of FAO languages. This is partly being met by higher use of contractual services, and partly by re-configuring staff functions to enhance quality control of external work, hence an adjustment of resource levels to enable GIC to ensure the quality of language versions of often complex texts. The division will continue to introduce new technologies in all activities, including computer-assisted translation tools and new terminological software.

205. GIC will provide remote translation services from Headquarters to field locations for in-session production of required language versions of meetings' reports. Remote translation is planned for Regional Conferences and all major meetings held at locations with reliable communications infrastructures.

206. New technologies are also being introduced in GIC's central printing facilities at Headquarters, which produces all meetings' documents, large reports from corporate financial and personnel systems and other materials. The division plans to further extend the use of on-demand printing, thereby reducing the need for bulk printing of documents and long-term storage of publications.

207. Interpretation services and translation of documents and internal printing activities are carried out under two self-financing pool accounts. The expected level of resources to be managed through these pool accounts is in excess of US$ 14 million. These costs are to be recovered from the allocations provided under the pertinent programmes for meetings and publications.

2002-03 Estimates by Funding Source, Unit and Region (US$ 000)

Funding Source

Organizational Unit

Region

Fund

Total

Unit

Programme

Trust

Total

Region

Total

     

of Work

Fund

     

Programme of Work

 

AFIP

520

0

520

Global

7,734

Regular Programme

7,734

GIC

7,214

0

7,214

Inter Regional

0

           

Africa

0

Programme of Work

7,734

       

Asia and Pacific

0

Trust Fund Activities

         

Near East

0

Trust Funds

0

       

Europe

0

Trust Fund Activities

0

       

Latin America

0

Programme 1.1.2 Total

7,734

 

7,734

0

7,734

 

7,734

Programme 1.1.3: Protocol Services

(All amounts in US$ 000)

 

Programme Entity

2000-01 Programme of Work

RG Programme Change

RG 2002-03 Programme of Work

ZRG Programme Change

ZRG 2002-03 Programme of Work

1.1.3.0

Protocol Services

1,905

129

2,034

0

2,034

Total

1,905

129

2,034

0

2,034

Cost Increases

(194)

 

(194)

Total - recosted

1,840

 

1,840

208. This programme covers liaison and protocol work at Headquarters, i.e. liaison with Permanent Representatives and Missions accredited to FAO, liaison with the host government regarding implementation of the Headquarters Agreement, and the issuance of travel documents, visas and identity cards.

2002-03 Estimates by Funding Source, Unit and Region (US$ 000)

Funding Source

Organizational Unit

Region

Fund

Total

Unit

Programme

Trust

Total

Region

Total

     

of Work

Fund

     

Programme of Work

 

AFIP

145

0

145

Global

2,034

Regular Programme

2,034

GIC

1,889

0

1,889

Inter Regional

0

           

Africa

0

Programme of Work

2,034

       

Asia and Pacific

0

Trust Fund Activities

         

Near East

0

Trust Funds

0

       

Europe

0

Trust Fund Activities

0

       

Latin America

0

Programme 1.1.3 Total

2,034

 

2,034

0

2,034

 

2,034

Major Programme 1.2: Policy, Direction and Planning

(All amounts in US$ 000)

 

Programme

2000-01 Programme of Work

RG Programme Change

RG 2002-03 Programme of Work

ZRG Programme Change

ZRG 2002-03 Programme of Work

Trust Fund

1.2.1

Director-General's Office

5,861

684

6,545

0

6,545

0

1.2.2

Programme Planning, Budgeting and Evaluation

7,136

982

8,118

(1,000)

7,118

0

1.2.3

Audit and Inspection

5,541

(95)

5,446

0

5,446

0

1.2.4

Legal Services

2,415

8

2,423

0

2,423

284

1.2.5

Programme and Operational Coordination

1,526

(46)

1,480

0

1,480

0

Total

22,479

1,533

24,012

(1,000)

23,012

284

Cost Increases

(344)

 

(389)

 

Total - recosted

23,668

 

22,623

 

209. This major programme covers: provisions for the immediate Office of Director-General (ODG), the Office of Programme, Budget and Evaluation (PBE) and the Office of the Inspector-General (AUD). It also includes the share of the total costs of the Legal Office (LEG) as relates to legal services to the Organization and the share of the cost of the Office for Coordination of Normative, Operational and Decentralized Activities (OCD) as relates to its overall coordination responsibilities. The remaining costs of the latter two offices are budgeted under Programme 3.1.3, Legal Assistance to Member Nations, Major Programme 3.4, FAO Representatives, and Programme 3.5.3, Cooperation Agreements with Member Nations and Support to ECDC and TCDC.

Impact of ZRG Resource Levels
While some start-up funds would remain, elimination of the substantial increase under Programme 1.2.2, Programme Planning, Budgeting and Evaluation, which is to meet most of the cost of replacing the current budget preparation and work planning system (PLANSYS) would imply further postponement of this much needed replacement.

Programme 1.2.1: Director-General's Office

(All amounts in US$ 000)

 

Programme Entity

2000-01 Programme of Work

RG Programme Change

RG 2002-03 Programme of Work

ZRG Programme Change

ZRG 2002-03 Programme of Work

1.2.1.0

Director-General's Office

5,861

684

6,545

0

6,545

Total

5,861

684

6,545

0

6,545

Cost Increases

(351)

 

(351)

Total - recosted

6,194

 

6,194

210. This programme covers the immediate Offices of the Director-General and the Deputy Director-General including the Cabinet and the Special Adviser to the Director-General. The increase is to regularise temporary posts.

2002-03 Estimates by Funding Source, Unit and Region (US$ 000)

Funding Source

Organizational Unit

Region

Fund

Total

Unit

Programme

Trust

Total

Region

Total

     

of Work

Fund

     

Programme of Work

 

AFIP

305

0

305

Global

6,545

Regular Programme

6,545

ODG

5,750

0

5,750

Inter Regional

0

   

SAD

490

0

490

Africa

0

Programme of Work

6,545

       

Asia and Pacific

0

Trust Fund Activities

         

Near East

0

Trust Funds

0

       

Europe

0

Trust Fund Activities

0

       

Latin America

0

Programme 1.2.1 Total

6,545

 

6,545

0

6,545

 

6,545

Programme 1.2.2: Programme Planning, Budgeting and Evaluation

(All amounts in US$ 000)

 

Programme Entity

2000-01 Programme of Work

RG Programme Change

RG 2002-03 Programme of Work

ZRG Programme Change

ZRG 2002-03 Programme of Work

1.2.2.1

Programme Planning and Budgeting

4,548

1,083

5,631

(1,000)

4,631

1.2.2.2

Evaluation

2,588

(101)

2,487

0

2,487

Total

7,136

982

8,118

(1,000)

7,118

Cost Increases

34

 

(11)

Total - recosted

8,152

 

7,107

211. This programme covers the coordination of programme formulation leading to planning documents such as the Strategic Framework, Medium Term Plan (MTP) and biennial Programme of Work and Budget (PWB). It encompasses the full programming cycle through allotment setting, implementation monitoring and evaluation and is supported by the appropriate corporate information systems at both centralized and decentralized levels. It also includes advice on budget formulation of field projects, and on the application of approved support cost recovery policies.

212. PBE also monitors and evaluates the likely flow of resources for all sources as well as external factors (e.g. inflation, exchange rates, etc.) which may impact upon the Programme of Work and acts as the focal point for the exchange of programme budget documents between agencies of the UN system and for contacts with the Joint Inspection Unit (JIU).

213. FAO's comprehensive evaluation practices will be pursued in accordance with the new regime approved by the Council. Evaluation arrangements will increasingly address the needs of the new programme budget process and in particular, the Strategic Framework. Field project and programme evaluation missions will aim at improving the overall approach to technical assistance, as well as the effectiveness of individual projects.

214. In addition to the above key planning documents, the office will prepare evaluation reports for consideration by the Programme Committee; the Programme Evaluation Report (PER) and the Programme Implementation Report (PIR), as major accountability reports, in cooperation with all units concerned.

215. The increased provision under real growth includes the cost of replacing PLANSYS budget preparation and work planning modules with an upgraded version fully integrated into the financial systems of the Organization, a project deferred from the biennium 2000-01.

2002-03 Estimates by Funding Source, Unit and Region (US$ 000)

Funding Source

Organizational Unit

Region

Fund

Total

Unit

Programme

Trust

Total

Region

Total

     

of Work

Fund

     

Programme of Work

 

AFI

500

0

500

Global

8,118

Regular Programme

6,831

AFIP

349

0

349

Inter Regional

0

Credits for AOS

916

PBE

7,269

0

7,269

Africa

0

WFP payments - Non-technical

60

       

Asia and Pacific

0

Secondments to Trust Funds

311

       

Near East

0

Programme of Work

8,118

       

Europe

0

Trust Fund Activities

         

Latin America

0

Trust Funds

0

           

Trust Fund Activities

0

           

Programme 1.2.2 Total

8,118

 

8,118

0

8,118

 

8,118

Programme 1.2.3: Audit and Inspection

(All amounts in US$ 000)

 

Programme Entity

2000-01 Programme of Work

RG Programme Change

RG 2002-03 Programme of Work

ZRG Programme Change

ZRG 2002-03 Programme of Work

1.2.3.1

Internal Audit

4,545

83

4,628

0

4,628

1.2.3.2

External Audit

996

(178)

818

0

818

Total

5,541

(95)

5,446

0

5,446

Cost Increases

32

 

32

Total - recosted

5,478

 

5,478

216. The audit and inspection function includes, as specified in FAO's Basic Texts, external audit as provided by the Auditor-General (or person exercising an equivalent function) of a Member Nation appointed by the Governing Bodies of the Organization and reporting directly to them, and by the Office of the Inspector-General (AUD) located in the Office of Director-General. AUD operates as an integral part of the Organization under policies established by senior management. Full cooperation is ensured between the Inspector-General and the External Auditor, for each to perform their different roles in a coordinated and complementary manner. In this respect the External Auditor automatically receives copies of the reports of the Inspector-General. In addition, local audits of imprest accounts, records, bank reconciliations and asset verification, which take place at FAO field and Liaison Offices, are budgeted under Programme 5.2.1 in recognition of their primary function to enhance internal control.

217. The audit strategy and scope of the Office of the Inspector-General retain the concept of comprehensive auditing embodying financial, compliance and value-for-money features. The office operates on an integrated basis which includes investigation, inspection, audit monitoring and management control. The programme will continue to assist management in improving the operations of the Organization and promoting control at reasonable cost; and to provide FAO units with advisory services to enable them to discharge their responsibilities in the most effective manner. The annual report of the Inspector-General to the Director-General, as well as any other similar reports that in the view of the Inspector-General should be made available, is communicated to the Finance Committee.

218. The programme will continue to comprise Headquarters activities for ensuring reliability and integrity of financial and operating information, compliance with the Organization's policies and rules, and the proper safeguarding of assets; decentralized activities for providing assurance that structures and offices away from Headquarters, as well as field operations, are run in an economical, efficient and effective manner; and special management assignments for conducting reviews to determine the economy, efficiency and effectiveness of management's operations, for investigating potential fraud, and performing special reviews and studies.

219. Headquarters priorities will continue to focus on technical activities, without duplicating the work of the Evaluation Service and without losing sight of the need to continuously review the core financial and accounting functions. Emphasis will be given to field audits by assisting Regional and Sub-regional Offices, as well as some 60 country offices, in accomplishing their expanded objectives within the decentralized structure having regard to matters of economy, efficiency and effectiveness, and to ensuring that field projects are properly managed and executed, with emphasis placed on the most significant programme priorities. Special management assignments will cover value-for-money audits of major contracts, special reviews and studies, as well as a follow-up of audits performed in the 2000-01 biennium. The Office of the Inspector-General will continue to offer independent, impartial and unbiased judgement in controlling the tender panel operations. This will involve the supervision of some 750 tender openings.

2002-03 Estimates by Funding Source, Unit and Region (US$ 000)

Funding Source

Organizational Unit

Region

Fund

Total

Unit

Programme

Trust

Total

Region

Total

     

of Work

Fund

     

Programme of Work

 

AFD

818

0

818

Global

3,296

Regular Programme

4,599

AFIP

211

0

211

Inter Regional

0

Other External Secondments

105

AUD

4,417

0

4,417

Africa

545

Credits for AOS

742

       

Asia and Pacific

427

Programme of Work

5,446

       

Near East

505

Trust Fund Activities

         

Europe

122

Trust Funds

0

       

Latin America

551

Trust Fund Activities

0

           

Programme 1.2.3 Total

5,446

 

5,446

0

5,446

 

5,446

Programme 1.2.4: Legal Services

(All amounts in US$ 000)

 

Programme Entity

2000-01 Programme of Work

RG Programme Change

RG 2002-03 Programme of Work

ZRG Programme Change

ZRG 2002-03 Programme of Work

1.2.4.0

Legal Services

2,415

8

2,423

0

2,423

Total

2,415

8

2,423

0

2,423

Cost Increases

(32)

 

(32)

Total - recosted

2,391

 

2,391

220. Programme 1.2.4 is delivered by the Legal Counsel and the General Legal Affairs Service, while maintaining strong interactions with Programme 3.1.3, Legal Assistance to Member Nations, implemented by the Development Law Service.

221. In general terms, Programme 1.2.4 covers the "in-house counsel" work of the Legal Office including advice to the Director-General, technical departments and Governing Bodies of the Organization on legal matters; servicing of the Committee on Constitutional and Legal Matters (CCLM); preparation of international legal agreements at the global and regional levels and performance of the Director-General's depositary functions; advice on legal aspects of relations with the host government and with other governments and international organizations; and representation of FAO in judicial proceedings and in settlements of disputes and, in particular, handling of cases before the International Labour Organization (ILO) Administrative Tribunal. The Legal Office also provides services to the World Food Programme (WFP) Secretariat and Executive Board under this programme.

222. As such, the programme is responsive to requests from "its clients". It is expected that high priority matters to be dealt with during the 2002-03 biennium will include:

  1. further work on the legal aspects of the conservation and sustainable utilisation of genetic resources for food and agriculture, including work concerning the International Undertaking on Plant Genetic Resources and the further development of the international network of seed banks;
  2. review of the constituent agreements of FAO regional fisheries management bodies, in the light of recent international developments;
  3. work relating to the functioning of the Interim Commission on Phytosanitary Measures and the Codex Alimentarius Commission;
  4. follow-up to the World Food Summit (WFS), including work on the right to adequate food in support of the activities of the High Commissioner for Human Rights;
  5. participation of the European Community (EC) in bodies and agreements established under the Constitution of FAO;
  6. the legal aspects of personnel matters; and
  7. legal services to WFP.

2002-03 Estimates by Funding Source, Unit and Region (US$ 000)

Funding Source

Organizational Unit

Region

Fund

Total

Unit

Programme

Trust

Total

Region

Total

     

of Work

Fund

     

Programme of Work

 

AFIP

121

0

121

Global

2,423

Regular Programme

1,924

LEG

2,302

284

2,586

Inter Regional

284

WFP payments - Non-technical

340

       

Africa

0

Secondments to Trust Funds

20

       

Asia and Pacific

0

Other External Secondments

139

       

Near East

0

Programme of Work

2,423

       

Europe

0

Trust Fund Activities

         

Latin America

0

Trust Funds

284

           

Trust Fund Activities

284

           

Programme 1.2.4 Total

2,707

 

2,423

284

2,707

 

2,707

Programme 1.2.5: Programme and Operational Coordination

(All amounts in US$ 000)

 

Programme Entity

2000-01 Programme of Work

RG Programme Change

RG 2002-03 Programme of Work

ZRG Programme Change

ZRG 2002-03 Programme of Work

1.2.5.0

Programme and Operational Coordination

1,526

(46)

1,480

0

1,480

Total

1,526

(46)

1,480

0

1,480

Cost Increases

(27)

 

(27)

Total - recosted

1,453

 

1,453

223. This programme includes activities of the consolidated Coordination Service (OCDC) of OCD to support effective coordination between Headquarters and the decentralized offices. This service results from the merger of the former Coordination Branch (OCDC) and the TCDC/ECDC Service (OCDT). Work on partnership programmes is covered under Programme 3.5.3.

224. The process of transferring a significant portion of FAO's business to decentralized offices has been further strengthened with the delegation of operational responsibility for national projects to FAORs. OCD has overall responsibility for ensuring the optimal functioning of these offices and their contribution to policy formulation, priority setting and field programme development.

225. Ensuring that decentralized offices function as an integral part of the Organization will entail continuous review of mechanisms for linkages and communication among decentralized offices themselves and with Headquarters, as well as updated directives on relations with decentralized offices and monitoring of their implementation. As required, OCD will prepare documents on decentralization policy issues for consideration by Governing Bodies and senior management and provide support to Regional Offices in the organisation of Regional Conferences. Other key activities are the six-monthly management letters containing Headquarters feedback to FAO Representatives (FAORs) on a variety of issues, and management of the small-scale facility for FAORs, which has proved extremely useful in enabling these offices to respond promptly to requests for technical policy advice.

226. OCD will also continue to play a key role in the planning, preparation, conduct and monitoring of Regional Conferences, overseeing the process of preparation to ensure timely arrangements. Furthermore, OCD will maintain and update the Regional Conferences Preparation Handbook, incorporating lessons of experiences gained from each series of Conferences.

2002-03 Estimates by Funding Source, Unit and Region (US$ 000)

Funding Source

Organizational Unit

Region

Fund

Total

Unit

Programme

Trust

Total

Region

Total

     

of Work

Fund

     

Programme of Work

 

AFIP

78

0

78

Global

1,480

Regular Programme

1,480

OCD

1,402

0

1,402

Inter Regional

0

           

Africa

0

Programme of Work

1,480

       

Asia and Pacific

0

Trust Fund Activities

         

Near East

0

Trust Funds

0

       

Europe

0

Trust Fund Activities

0

       

Latin America

0

Programme 1.2.5 Total

1,480

 

1,480

0

1,480

 

1,480

Major Programme 1.3: External Coordination and Liaison

(All amounts in US$ 000)

 

Programme

2000-01 Programme of Work

RG Programme Change

RG 2002-03 Programme of Work

ZRG Programme Change

ZRG 2002-03 Programme of Work

Trust Fund

1.3.1

External Relations and Coordination

4,183

394

4,577

(177)

4,400

0

1.3.2

Liaison Offices

8,957

(403)

8,554

0

8,554

813

Total

13,140

(9)

13,131

(177)

12,954

813

Cost Increases

1,557

 

1,555

 

Total - recosted

14,688

 

14,509

 

Programme 1.3.1: External Relations and Coordination

(All amounts in US$ 000)

 

Programme Entity

2000-01 Programme of Work

RG Programme Change

RG 2002-03 Programme of Work

ZRG Programme Change

ZRG 2002-03 Programme of Work

1.3.1.1

United Nations System Organizations

1,455

180

1,635

(177)

1,458

1.3.1.3

Contributions to Inter-agency Coordination Mechanisms

2,728

214

2,942

0

2,942

Total

4,183

394

4,577

(177)

4,400

Cost Increases

622

 

620

Total - recosted

5,199

 

5,020

227. Sub-programme 1.3.1.1 covers the work of the unit under the Special Advisers to the Director-General (SAD), which supports FAO's cooperation with other organizations of the UN system through monitoring of developments, information exchange and facilitating FAO's participation in the Administrative Committee on Coordination (ACC) and subsidiary machinery. It is being strengthened to cope with increased workloads linked to a variety of UN system initiatives.

228. Sub-programme 1.3.1.3 covers FAO's contributions to jointly funded inter-agency mechanisms including:

229. Contributions will be adjusted depending on the results of ongoing reform of the ACC subsidiary machinery. An increased provision is necessary to meet higher costs of security for UN personnel in the field.

Impact of ZRG Resource Levels
Reversal of the net increase under Sub-programme 1.3.1.1, United Nations System Organizations, would be necessary under ZRG, hampering capacity to deal satisfactorily with UN system cooperation.

2002-03 Estimates by Funding Source, Unit and Region (US$ 000)

Funding Source

Organizational Unit

Region

Fund

Total

Unit

Programme

Trust

Total

Region

Total

     

of Work

Fund

     

Programme of Work

 

AFIP

102

0

102

Global

4,577

Regular Programme

4,577

PBE

2,925

0

2,925

Inter Regional

0

   

SAD

1,550

0

1,550

Africa

0

Programme of Work

4,577

       

Asia and Pacific

0

Trust Fund Activities

         

Near East

0

Trust Funds

0

       

Europe

0

Trust Fund Activities

0

       

Latin America

0

Programme 1.3.1 Total

4,577

 

4,577

0

4,577

 

4,577

Programme 1.3.2: Liaison Offices

(All amounts in US$ 000)

 

Programme Entity

2000-01 Programme of Work

RG Programme Change

RG 2002-03 Programme of Work

ZRG Programme Change

ZRG 2002-03 Programme of Work

1.3.2.1

United Nations

4,198

(286)

3,912

0

3,912

1.3.2.2

North America

2,757

(196)

2,561

0

2,561

1.3.2.3

Other Liaison Offices

2,002

79

2,081

0

2,081

Total

8,957

(403)

8,554

0

8,554

Cost Increases

935

 

935

Total - recosted

9,489

 

9,489

230. This programme covers the Liaison Offices with the United Nations (in New York and Geneva); for North America (in Washington DC); with the European Union and Belgium (in Brussels); and with Japan (in Yokohama). Some adjustments in resources are made.

Liaison at United Nations Headquarters and Geneva

231. The main function is to assist decision making at FAO Headquarters in relation to developments in the UN system, mainly through representation at meetings in New York and in Geneva, through liaison with representatives of Member States of the UN and specialized agencies, and through liaison with the secretariats of these organizations. These offices contribute to strengthened cooperation and coordination, and active information exchange.

232. Specific activities are to:

  1. represent FAO at intergovernmental meetings, notably meetings of the UN General Assembly (UNGA) and the Economic and Social Council (ECOSOC), as well as related committees, functional commissions and subsidiary bodies; and report on such meetings to FAO Headquarters - priority is to be given to follow-up to the World Food Summit: five years later and to the UN Millennium Declaration;
  2. represent FAO at inter-agency meetings as needed and maintain working relations with all organizations and entities of the UN system in New York and Geneva and their secretariats - key subjects covered include: international trade, humanitarian affairs and sustainable development; an important new dimension is supporting FAO's participation in the United Nations Development Group (UNDG);
  3. maintain liaison with intergovernmental, non-governmental and private institutions, including foundations, associated with UN system activities and development generally;
  4. contribute to public information and public relations at UN Headquarters, and deal with local public information requests; and
  5. provide services to visiting FAO officers, including briefing them on developments related to the purpose of their mission.
Liaison with North America

233. The functions are to assist FAO Headquarters in formulating and implementing policy and maintaining communications and cooperation between FAO and the North American governments and public, as well as with Washington-based international organizations, specifically:

  1. to represent the Director-General before the Governments of Canada and of the United States of America and Washington-based international organizations;
  2. to provide North American governments and Non-governmental Organizations (NGOs) with general information (also in support of World Food Day - WFD - and related events) about worldwide food problems and FAO activities, now with the assistance of an outposted information officer;
  3. to identify, analyse and report to Headquarters, developments regarding policies, legislation, programmes, events and public opinion developments in the region, relevant to the objectives and programmes of FAO;
  4. to provide the secretariat and servicing for the Consultative Sub-committee on Surplus Disposal (CSSD) in support of the Organization's worldwide activities in monitoring food aid programmes, including the WFP;
  5. to carry out a wide range of administrative support functions in North America;
  6. to participate, on behalf of FAO, in governmental and non-governmental groups and meetings, and in particular to work with private voluntary groups involved in fighting hunger; and
  7. to arrange official visits and consultations in North America for FAO Headquarters, regional and country staff.
Liaison Offices in Belgium and Japan

234. The Liaison Office with the European Union in Brussels and the host country, Belgium, follows the work of the European Commission and other organs of the European Community (EC) in areas of competence of FAO with a view to enhancing cooperation between FAO and the European Union. It facilitates communication and cooperation between FAO and the Government of Belgium and other institutions based in Brussels. Its function is more specifically:

  1. to represent FAO before the European Commission and other organs of the European Community and to monitor the evolution of the EC development policies, legislation, programmes and related subjects with potential implications on FAO;
  2. to provide information on food, agriculture and rural development issues and FAO's policies and programmes to the European Community and to the Government of Belgium as well as the public and non-governmental organizations based in Belgium;
  3. to provide liaison, maintain contact and represent the Organization at meetings convened by the European Commission and by other organs of the European Community;
  4. to foster FAO/EC collaboration and respond to information needs concerning the Organization's programmes and activities; and
  5. to support as appropriate visits of FAO officials to the Community and to Belgium.

235. The Liaison Office in Japan aims at closer communication and greater cooperation between FAO and the Japanese Government, civil society and the public, as well as Japan-based international organizations. Its function is more specifically:

  1. to represent FAO before the Government of Japan and Japan-based international organizations;
  2. to provide the Government of Japan and organizations of civil society with general information about world-wide food problems and FAO activities;
  3. to identify, analyse and report to Headquarters developments regarding policies, legislation, programmes, events and public opinion in the country, relevant to the objectives and programmes of FAO;
  4. to carry out a wide range of administrative support functions in Japan;
  5. to participate, on behalf of FAO, in groups and meetings which are relevant to, or can support, the objectives and programmes of FAO;
  6. to arrange official visits and consultations in Japan for FAO staff; and
  7. to maintain close relations with the Japan FAO Association.

2002-03 Estimates by Funding Source, Unit and Region (US$ 000)

Funding Source

Organizational Unit

Region

Fund

Total

Unit

Programme

Trust

Total

Region

Total

     

of Work

Fund

     

Programme of Work

 

AFIP

113

0

113

Global

4,733

Regular Programme

8,117

LOBR

981

500

1,481

Inter Regional

0

Other External Secondments

437

LOGE

1,766

0

1,766

Africa

0

Programme of Work

8,554

LOJA

1,074

313

1,387

Asia and Pacific

1,387

Trust Fund Activities

 

LONY

2,099

0

2,099

Near East

0

Trust Funds

813

LOWA

2,521

0

2,521

Europe

3,247

Trust Fund Activities

813

       

Latin America

0

Programme 1.3.2 Total

9,367

 

8,554

813

9,367

 

9,367

Major Programme 1.9: Programme Management

(All amounts in US$ 000)

 

Programme

2000-01 Programme of Work

RG Programme Change

RG 2002-03 Programme of Work

ZRG Programme Change

ZRG 2002-03 Programme of Work

Trust Fund

1.9.0

Programme Management

789

29

818

0

818

0

Total

789

29

818

0

818

0

Cost Increases

(87)

 

(87)

 

Total - recosted

731

 

731

 

236. Major Programme 1.9 covers the cost of the administrative unit supporting ODG offices (ODGX).

12 Replaced by the ACC High Level Committees on Programme and Management, but, as agreed with the UN, funding is to be maintained as in 2000-01.

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