Réglement intérieur de la Commission de Lutte Contre le Criquet pèlerin dans la Région Occidentale

For the purposes of these Regulations, terms are defined as follows: Agreement: the Agreement establishing a Commission for Controlling the Desert Locust in the Western Region approved by the FAO Council at its 119th Session in November 2000. 

Commission: the Commission for Controlling the Desert Locust in the Western Region. 

Executive Committee: the Committee provided for in Article XI of the Agreement. 

Delegate: the Representative of a Member as specified in paragraph 1 of Article VIII of the Agreement. 

Delegation: the delegate and his deputy, experts and advisers. 

Member: any Member of the Commission, whether a Member State or Associate Member of FAO, or a non-Member State of the Organization which is a member of the United Nations, one of its specialized agencies or the International Atomic Energy Agency. 

Chairman: the Chairman of the Commission. 

Secretary: the Secretary of the Commission and of the Executive Committee. 

Secretariat: the Secretariat of the Commission. 

Organization: the Food and Agriculture Organization of the United Nations (FAO). 

Conference: the Conference of the Organization. 

Council: the Council of the Organization. 

Director-General: the Director-General of the Organization. 

Observer: the Representative of a State which is not a Member of either the Organization or the Commission, or of an international organization invited to participate in a Session of the Commission, or of a Member or Associate Member of the Organization represented at a Session of the Commission without being a Member. 

The Commission meets every two years in Ordinary Session. The date and place of each Ordinary Session of the Commission shall be fixed by the Director General in agreement with the Chairman. 

In accordance with the provisions of paragraph 6 of Article VIII of the Agreement, the Chairman of the Commission shall convene an Extraordinary Session of the Commission if so requested by the Commission during an Ordinary Session, or by at least one third of the Members in between Ordinary Sessions. 

The Commission meets at its headquarters or, in consultation with the Director General, in one of the Member States or at the Organization's headquarters when this has been decided by the Commission at a previous Session or, in exceptional circumstances, by the Executive Committee. 

In the event of a Session of the Commission being held away from its headquarters, the Director General, in accordance with the provisions of paragraph 4 of Article XXXIII of the General Rules of the Organization, when deciding on the place where the Session is to be held, shall ensure that the host Government is prepared to grant all delegates, Representatives, experts, observers and Members of the Secretariat of the Organization participating in the Session, as well as to any other person who may participate in it, the privileges and immunities necessary for them to exercise in complete independence the functions which they are called upon to perform on the occasion of the Session. 

Invitations to an Ordinary Session of the Commission shall be sent by the Director General at least 60 days before the date fixed for its opening. Invitations to an Extraordinary Session are sent, on behalf of and in agreement with the Chairman, by the Secretary at least 30 days before the date fixed for the opening of the Session. 

At Commission Sessions, a majority of Commission Members constitutes a quorum. 

At each Session, the Secretary receives the credentials of Members of delegations and observers. These credentials must conform to the model drawn up by the Secretariat. 

After examining these credentials, the Secretary reports to the Commission so that it can take the necessary steps. 

The provisional agenda for each Session of the Commission is prepared by the Secretary and sent, together with the invitations, to the Members and to the States or international organizations invited to be represented by an observer, at least 60 days before the opening date of the Session. 

The agenda of each Ordinary Session includes: 

a. the election of the Chairman and Vice-Chairman, as provided for in paragraph 5 of Article VIII of the Agreement; 

b. adoption of the agenda; 

c. the Executive Committee's report on the Commission's activities; 

d. the Secretary's report on the financial situation of the Commission and on the activities of the Secretariat; 

e. examination of the Commission's draft program and budget for the following year; 

f. any proposed amendments to the Agreement and the present Rules of Procedure; 

g. applications for membership of the Commission submitted by States which are not members of the Organization in accordance with the provisions of paragraph 2 of Article V of the Agreement; 

h. matters referred to the Commission by the Conference, the Council or the Director-General of the Organization. 

The agenda also includes, after approval by the Commission: 

The working documents for the various agenda items prepared by the Secretary are sent to the Members and to the States or international organizations invited to be represented by an observer, at least 30 days before the opening date of the Session. 

The agenda of an Extraordinary Session shall include only those items for which the Session has been convened. 

In accordance with the provisions of paragraph 5 of Article VIII of the Agreement, the Commission, at the beginning of each Ordinary Session, shall elect the Chairman and Vice-Chairman of the Commission, who shall take office immediately and remain in office until the beginning of the next Ordinary Session. 

The Chairman and Vice-Chairman must be chosen from among the delegates or alternates. They may be re-elected. 

The Chairman shall perform the duties assigned to him under the various provisions of these Rules; in particular, he shall: 

a. announce the opening and closing of each plenary meeting of the Commission; 

b. direct the debates during these meetings and ensure compliance with the present Rules, call on speakers, put questions to the vote and announce decisions; 

c. rule on points of order; 

d. exercise control over debates within the framework of the present Rules. 

In the absence of the Chairman or at his request, the Vice-Chairman acts as Chairman. 

The Chairman, or the Vice-Chairman in the Chairman's absence, is entitled to vote. 

The Secretary temporarily acts as Chairman in the event of the Chairman and Vice-Chairman being unable to do so. 

In the interval between two Sessions of the Commission, the Chairman shall exercise the functions devolving upon him under paragraphs 5 and 6 of Article VIII of the Agreement, as well as any functions which may be assigned to him by the Commission. 

the Commission. He may also in cases of urgency, in accordance with subparagraphs (d) and (e) of paragraph 1 of Article VII of the Agreement, and on the proposal of the Secretary, take the necessary measures, after consultation with the members of the Commission, either by mail or by any other rapid means of communication, with a view to a vote by correspondence.

Except as provided for in paragraph 4 of this article, voting at a plenary meeting shall be by word of mouth or by show of hands; a roll-call vote shall be taken when the Agreement or these Rules require a special majority or when a delegation so requests. 

Delegations are called by name in the order of the Arabic alphabet. The vote of each delegate taking part in a roll-call vote, and any abstentions, are recorded in the minutes of the meeting. 

Voting on proposals relating to individuals is by secret ballot, except in the case of the election of the Chairman or Vice-Chairman of the Commission or Executive Committee. 

If no delegate obtains a majority of votes in the first ballot, a second ballot is held, but the vote is restricted to the two candidates with the highest number of votes. If both candidates receive the same number of votes in this second round, the Chairman decides between them by drawing lots. 

In the event of a tied vote within the Commission or Executive Committee in a non-election vote, a second vote is taken at the next meeting of the same Session. If the vote is still tied, the proposal is deemed to have been rejected. 

Voting and related matters not specifically dealt with in the text of the Agreement or in these Rules shall be governed mutatis mutandis by the provisions of the General Rules of the Organization. 

Executive Committee meetings are held in camera unless otherwise decided by the Commission. 

Except as otherwise provided in these Rules, the Financial Regulations of the Organization, supplemented by the Administrative Manual and Memoranda and the procedures derived therefrom, shall apply to the activities of the Commission. 

In accordance with the provisions of paragraph 4 of Article XIV, contributions, donations and other forms of financial assistance received shall be paid into a trust fund administered by the Director-General in accordance with the Financial Regulations of the Organization. The Secretariat of the Organization shall provide the Commission with the necessary assistance for the use of funds and donations received by the Commission. 

The expenses of the Commission shall be paid from its budget, with the exception of expenses relating to staff and services provided by the Organization. In accordance with paragraph 4 of Article XV, the expenses of the Secretariat of the Commission shall be borne by the Organization. 

The expenses of the Commission to be borne by the Organization shall be determined and settled within the framework of an annual budget drawn up by the Director-General and approved by the Conference in accordance with the provisions of the Constitution, the General Rules and the Financial Regulations of the Organization. 

The draft budget of the Commission, prepared by the Secretary, is submitted by the Executive Committee to the Commission. After approval by the Commission, the budget is transmitted to the Director General for implementation. 

The draft budget will include, inter alia, expenditure on publications and communications, as well as travel expenses for the Chairman and Vice-Chairman when they have to carry out their duties between Sessions. In addition, it may include expenses relating to the participation of the Representatives of each Member of the Commission at meetings of the Executive Committee. If necessary, expenses relating to the Secretary's travel may also be included. The draft budget will also include any other expenses recommended by the Commission. 

Expenses relating to consultants and experts invited to attend sessions or participate in the work of the Commission or Executive Committee may be borne by the Commission. 

In accordance with the provisions of paragraph 8 of Article VIII of the Agreement, the Director-General or a Representative designated by him shall participate, without the right to vote, in all meetings of the Commission and of the Executive Committee. 

The participation of international organizations in the work of the Commission and the relations between the Commission and such organizations shall be governed by the relevant provisions of the Constitution and General Rules of the Organization and by the rules adopted by the Conference or by the Council concerning relations with international organizations. These relations shall be conducted by the Director-General. 

Members and Associate Members of the Organization which are not members of the Commission may, on request, be represented by an observer at Sessions of the Commission. 

States which are neither Members of the Commission nor Members or Associate Members of the Organization but which are Members of the United Nations, of any of its specialized agencies or of the International Atomic Energy Agency may, if they so request and subject to the approval of the Executive Committee and to the provisions adopted by the Conference concerning the granting of observer status to States, be invited to attend Sessions of the Commission as observers. 

Unless the Commission decides otherwise, observers may attend plenary sessions of the Commission and take part in its debates. Under no circumstances may they vote. 

The Commission may invite consultants or experts to its sessions. The Executive Committee may also invite consultants or experts to its meetings or to Commission sessions. 

Minutes are drawn up for each plenary meeting of the Commission and the Executive Committee; they are distributed as soon as possible to the Members of the delegations and to observers. The Executive Committee prepares an annual report on the Commission's activities. 

A summary of the debates at each Commission Session is published together with the report, technical memorandum and other documents that the Commission deems appropriate for publication. 

At each Session, the Commission approves a report containing its opinions, recommendations, resolutions and decisions, including, when requested, the opinion of the minority. 

At the end of each Session, the Chairman and Secretary of the Commission present the reports, conclusions and recommendations of the Commission to the Director General, who communicates them to the Members of the Commission and to the States and international organizations represented at the Session; he makes them available to the other Members and Associate Members of the Organization for their information. 

Recommendations which may affect the policy, programme or finances of the Organization shall be brought by the Director-General to the attention of the Conference through the Council for decision. 

Subject to the provisions of the preceding paragraph, the Chairman may invite the Members of the Commission to furnish the Commission or the Director-General with information concerning action taken on the basis of recommendations made by the Commission. 

In accordance with the provisions of paragraph 2 of Article XVI of the Agreement, proposals for the amendment of the Agreement may be submitted by any Member of the Commission or by the Director-General. The former shall be addressed to both the Chairman of the Commission and the Director-General, and the latter to the Chairman of the Commission at least 120 days before the opening of the Session at which they are to be considered. The Director-General shall immediately notify all Members of the Commission of any proposed amendment. 

The Commission shall take a decision on a proposed amendment to the Agreement only if it has been placed on the provisional agenda of the Session. 

In accordance with the provisions of paragraph 1 of Article XVI, the decision on any amendment shall be taken by a three-fourths majority vote of the Members of the Commission. 

Subject to the provisions of the Agreement, amendments or additions to the present Rules may, at the request of a delegation, be adopted by a two-thirds majority of the Members of the Commission in plenary session, provided that notice thereof is given during a plenary session and that copies of the proposed amendment or addition have been circulated to delegations at least 24 hours before the session at which a decision is to be taken thereon. 

The Executive Committee may propose amendments and additions to these Rules; such proposals may be considered at the next Session of the Commission. Any amendment to Article XIV adopted in accordance with the provisions of paragraph 1 of this Article shall not come into force until the next Session of the Commission.